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Excel 2003 Essential Training with Mark Swift is a movie-based workshop for users who are new to working with spreadsheets, or those wanting to improve their skills. This workshop begins with a basic overview of the application and quickly advances to cover useful formulas, functions, techniques for enhancing spreadsheets, charts, and much more. Exercise files accompany the training, allowing you to follow along and learn at your own pace.
In a previous lesson we recorded two macros; one that we considered to be more useful and one that we considered to be less useful. Here in this workbook I've recreated the more useful version of that macro and now let's look at assigning that macro to your menus, toolbars and your own custom menus. It's a lot easier than you'd think. Earlier, we assigned shortcut keys to our macros, so they're already at our disposal without having to go through the Macro menu. We could simply insert a row, type in a title, highlight some space here, and that second macro we put the Control+T shortcut, so let's do that, and viola, our macro takes effect. Now I'm going to delete that information so that we can do it again. Let's insert a row and put in QUARTERLY SALES as our title. Only this time we're going up to the Tools > Customize menu and as long as this menu is open, we have all kinds of options. Let's go to the Commands and we'll scroll down through our categories, you'll notice that these commands match very closely the menu bar that you see up in the main body of the application. Well if we go all the way down, you'll see we have Macros, and more importantly, New Menu. Let's drag a New Menu item up to our menubar. Now, as long as you have the Customize dialog open, you can modify your new menu and you can modify your new menu items. So if we right-click on New menu, we have our menu name, which we're going to change to My Macros, and we'll go to Macros and we'll create a Custom Button which we'll drag in and drop in our new menu, and again the Customize dialog is open so I can right -click and change the name. Notice the ampersand sign. You're going to want to leave that alone. I'm going to change this to Title Format, and we have some other options here. You can change the image. You can change the image to something fun or useful. In this case, I don't really see an image that's going to be very effective for my title format, so I'm going back in to Edit Button Image and it brings up a small editor. I can clear the image that I'm starting with, and taking a colored brush, go in and paint myself an entirely new image. This is working on a pixel level, so everything you're drawing is very, very tiny, and you don't have that many cells to work with. This is a preview of what that is going to look like and I think the giant T will cover me, so I'll say OK. At least it's somewhat meaningful and when I close, that menu becomes active. I can select a range, go up to My Macros and choose Title Format, and now the first time I run this command, because I didn't specify it earlier, it's going to ask me which macro I want to assign to this button, and then in the future, it's going to refer back to that macro repeatedly. That's fine for macros recorded within a spreadsheet. Let's take a look at recording macros more globally so that you can use them with any worksheet that you open.
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