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Excel 2003 Essential Training
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Insert and delete cells


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Excel 2003 Essential Training

with Mark Swift

Video: Insert and delete cells

or columns to increase the number of cells that you have to enter data. For example, you can see here in our Southern division, they've got consistently high sales. It may warrant you to add a Southwest division. So here with A5 selected, I'll go up to Insert > Rows and you'll see everything neatly slide down and insert a brand-new series of rows. If I wanted to also add a Northwest division, I could select the row header, here it is row header number four, which selects all the cells from A4 all the way to the 256th column. I've selected that entire row for this sheet, and again Insert > Rows. I can also right-click and choose the Insert function, which is going to presume because I have an entire row selected, that I want to insert a row. At this time, I don't want to insert two, so I'll just back that up. And here I can type in North West. Down here South. Do it see it trying to auto-complete my sentence? That portion of the word South that's in black is Excel's attempt to finish my thought for me. If you're entering repetitive data this can be a huge help. At this point if all I wanted was the word South, I could simply hit Enter or tap an arrow and move on. Because I want South West, I need to finish the word South, add West, and now if I ever added another title called South West, it would auto-complete for me again. Adding columns is exactly the same. If I needed to add a column before B, after A, to put in some new information before I started summarizing my quarterly results, I could simply click on a cell in column A, go to Insert > Columns, or if I select a column header, I can choose column header B for example, right- click and choose Insert, and because I have the entire column selected from B1 all the way down to B65,536 it's going to assume that I want to insert a new column, because I have that entire area selected. If I want to remove a column, I can do the same thing, selecting the entire column, right-click, and say delete. Or if I select any cell and because I haven't specified that I want to delete an entire column, by choosing the column header, if I select just that cell, I can right-click and choose Delete, and I'm going to have to select whether I want to delete a row or a column or as you can see from this dialog box, if I want to shift cells left or shift cells up. I must warn you though, shifting cells left is going to delete this one cell and move everything else on that row to the left. Now that's going to cause your data to be out of alignment and then maybe some formulas will be broken. If I shift cells up, then I'm deleting B3 and I'm moving everything else in the column up. Right now, because it's blank, that's not a big deal, but if I had data in there that is going to also cause a problem for the layout of my spreadsheet. So typically I'm going to delete an entire row, delete an entire column, or simply move my data around within the cells in order to accommodate my aesthetics. I'll delete an entire column and say OK and there it goes. If I had an entire column selected, there wouldn't even be a choice. It would just assume that I wanted to delete that column and go ahead and do it for me.
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  1. 16s
    1. Welcome
      16s
  2. 22m 44s
    1. Spreadsheet uses
      1m 59s
    2. Toolbars and menus
      8m 53s
    3. Moving around
      8m 1s
    4. Getting help
      3m 51s
  3. 18m 43s
    1. Opening new workbooks
      5m 13s
    2. Entering data
      6m 12s
    3. Commenting and saving
      7m 18s
  4. 17m 31s
    1. Opening worksheets
      1m 55s
    2. Add and delete worksheets
      2m 23s
    3. Insert and delete cells
      3m 46s
    4. Worksheet data
      9m 27s
  5. 36m 0s
    1. Width and height
      6m 7s
    2. Numeric formats
      6m 1s
    3. Alignment of data
      3m 43s
    4. Naming cells and ranges
      5m 48s
    5. Naming constants
      1m 52s
    6. Creating lists
      5m 48s
    7. Autofilter
      4m 13s
    8. Designated lists
      2m 28s
  6. 11m 19s
    1. Print options
      5m 51s
    2. Printing and hiding data
      1m 58s
    3. Headers and footers
      3m 30s
  7. 21m 52s
    1. Creating formulas
      6m 30s
    2. Relative and absolute
      6m 1s
    3. External references
      6m 0s
    4. Named constants
      3m 21s
  8. 7m 47s
    1. Functions
      7m 47s
  9. 19m 6s
    1. Fonts and merging
      3m 52s
    2. Rotate and indent
      1m 47s
    3. Borders
      2m 41s
    4. Shading and format painter
      2m 30s
    5. Rename and color worksheet tabs
      1m 52s
    6. Working with pictures
      6m 24s
  10. 11m 31s
    1. Templates
      3m 45s
    2. Styles
      3m 55s
    3. Autoformat
      55s
    4. Smart documents
      2m 56s
  11. 13m 15s
    1. Chart terminology
      2m 23s
    2. Chart wizard
      5m 10s
    3. Formatting charts
      3m 22s
    4. Inserting images
      1m 42s
    5. Printing charts
      38s
  12. 5m 1s
    1. File search
      1m 51s
    2. Find and replace
      3m 10s
  13. 8m 19s
    1. Import from Word
      1m 17s
    2. Delimited data
      2m 53s
    3. Import from the web
      1m 49s
    4. Exporting data
      2m 20s
  14. 7m 54s
    1. Consolidation
      5m 12s
    2. 3D formulas
      2m 42s
  15. 5m 33s
    1. Multiple panes
      1m 12s
    2. More screen options
      4m 21s
  16. 13m 37s
    1. If
      2m 22s
    2. Time
      4m 16s
    3. Date and time
      2m 14s
    4. Lookup
      4m 45s
  17. 6m 55s
    1. Compare text
      3m 27s
    2. Concatenation
      1m 47s
    3. Special characters
      1m 41s
  18. 6m 10s
    1. Pivot tables
      6m 10s
  19. 16m 0s
    1. Recording a macro
      8m 43s
    2. Macro menus
      3m 45s
    3. Global macros
      3m 32s
  20. 11s
    1. Goodbye
      11s

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Excel 2003 Essential Training
4h 9m Beginner Mar 18, 2004

Viewers: in countries Watching now:

Excel 2003 Essential Training with Mark Swift is a movie-based workshop for users who are new to working with spreadsheets, or those wanting to improve their skills. This workshop begins with a basic overview of the application and quickly advances to cover useful formulas, functions, techniques for enhancing spreadsheets, charts, and much more. Exercise files accompany the training, allowing you to follow along and learn at your own pace.

Subjects:
Business Spreadsheets
Software:
Excel
Author:
Mark Swift

Insert and delete cells

or columns to increase the number of cells that you have to enter data. For example, you can see here in our Southern division, they've got consistently high sales. It may warrant you to add a Southwest division. So here with A5 selected, I'll go up to Insert > Rows and you'll see everything neatly slide down and insert a brand-new series of rows. If I wanted to also add a Northwest division, I could select the row header, here it is row header number four, which selects all the cells from A4 all the way to the 256th column. I've selected that entire row for this sheet, and again Insert > Rows. I can also right-click and choose the Insert function, which is going to presume because I have an entire row selected, that I want to insert a row. At this time, I don't want to insert two, so I'll just back that up. And here I can type in North West. Down here South. Do it see it trying to auto-complete my sentence? That portion of the word South that's in black is Excel's attempt to finish my thought for me. If you're entering repetitive data this can be a huge help. At this point if all I wanted was the word South, I could simply hit Enter or tap an arrow and move on. Because I want South West, I need to finish the word South, add West, and now if I ever added another title called South West, it would auto-complete for me again. Adding columns is exactly the same. If I needed to add a column before B, after A, to put in some new information before I started summarizing my quarterly results, I could simply click on a cell in column A, go to Insert > Columns, or if I select a column header, I can choose column header B for example, right- click and choose Insert, and because I have the entire column selected from B1 all the way down to B65,536 it's going to assume that I want to insert a new column, because I have that entire area selected. If I want to remove a column, I can do the same thing, selecting the entire column, right-click, and say delete. Or if I select any cell and because I haven't specified that I want to delete an entire column, by choosing the column header, if I select just that cell, I can right-click and choose Delete, and I'm going to have to select whether I want to delete a row or a column or as you can see from this dialog box, if I want to shift cells left or shift cells up. I must warn you though, shifting cells left is going to delete this one cell and move everything else on that row to the left. Now that's going to cause your data to be out of alignment and then maybe some formulas will be broken. If I shift cells up, then I'm deleting B3 and I'm moving everything else in the column up. Right now, because it's blank, that's not a big deal, but if I had data in there that is going to also cause a problem for the layout of my spreadsheet. So typically I'm going to delete an entire row, delete an entire column, or simply move my data around within the cells in order to accommodate my aesthetics. I'll delete an entire column and say OK and there it goes. If I had an entire column selected, there wouldn't even be a choice. It would just assume that I wanted to delete that column and go ahead and do it for me.

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