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Find and replace

From: Excel 2003 Essential Training

Video: Find and replace

you're looking for, searching within that file is a breeze. You can go up to the Edit menu and choose either Find or Replace. Replace is Find and Replace and it opens up the same dialog box, regardless of what you choose. Let me choose Replace. You'll see that the Find tab and Replace tab are two halves of the same dialog box. So in this case, I'm going to search for the words Richard H. and replace that with Susan B. Let's see what options we have for this search. So I can search within this sheet or within the entire workbook. I can search by rows or columns, and I can have it look in formulas. We can specify a match case if there are uppercase and lowercase versions of your search strings and we can specify certain formats, which we'll talk about in a moment. Let's find. When I click Find Next, sure enough it jumped right up to Richard H.vand I'm going to replace that value and then close the search engine, and I've successfully found and replaced a piece of text within my spreadsheet. If I want to find numerical data within my sheet, I can go back to that same dialog box. This time I'll just simply use the Find. The options are already open so I can look for a particular numerical format. Let's say I'm looking for the number 38, and the format I'm looking for, I'll choose Format for the Format dialog box, and it opens up a dialog box that looks very much like the Format Cells dialog box, and in this case I'm going to look for a background color that looks like this. I can also choose a format from an existing cell, if I wish. Let's say OK. The value's 38, the background color is this, so it will not look for 38 without that color background, and let's Find. And there it goes. Let me move the dialog box so we can see everything. It's found two values. One at E6, which is currently highlighted, and if I go to Find Next, the other value is at H12. Last not least, let me close this dialog box, something that is potentially very powerful is the Go To search, which will allow you to search for special cells and characters. If you go up to the Edit menu, the last option here in this division is Go To, and if we select that, the Go To dialog box, we've used it for other things, in this case we're going to click Special, and when we do, you can see that we can go to cells that have special formatting or attributes. For example, we can look for the blanks within this file and click OK, and all the blank files have been selected. Very fast, very easy and I have a comprehensive look at the spreadsheet using that special search.

Find and replace

you're looking for, searching within that file is a breeze. You can go up to the Edit menu and choose either Find or Replace. Replace is Find and Replace and it opens up the same dialog box, regardless of what you choose. Let me choose Replace. You'll see that the Find tab and Replace tab are two halves of the same dialog box. So in this case, I'm going to search for the words Richard H. and replace that with Susan B. Let's see what options we have for this search. So I can search within this sheet or within the entire workbook. I can search by rows or columns, and I can have it look in formulas. We can specify a match case if there are uppercase and lowercase versions of your search strings and we can specify certain formats, which we'll talk about in a moment. Let's find. When I click Find Next, sure enough it jumped right up to Richard H.vand I'm going to replace that value and then close the search engine, and I've successfully found and replaced a piece of text within my spreadsheet. If I want to find numerical data within my sheet, I can go back to that same dialog box. This time I'll just simply use the Find. The options are already open so I can look for a particular numerical format. Let's say I'm looking for the number 38, and the format I'm looking for, I'll choose Format for the Format dialog box, and it opens up a dialog box that looks very much like the Format Cells dialog box, and in this case I'm going to look for a background color that looks like this. I can also choose a format from an existing cell, if I wish. Let's say OK. The value's 38, the background color is this, so it will not look for 38 without that color background, and let's Find. And there it goes. Let me move the dialog box so we can see everything. It's found two values. One at E6, which is currently highlighted, and if I go to Find Next, the other value is at H12. Last not least, let me close this dialog box, something that is potentially very powerful is the Go To search, which will allow you to search for special cells and characters. If you go up to the Edit menu, the last option here in this division is Go To, and if we select that, the Go To dialog box, we've used it for other things, in this case we're going to click Special, and when we do, you can see that we can go to cells that have special formatting or attributes. For example, we can look for the blanks within this file and click OK, and all the blank files have been selected. Very fast, very easy and I have a comprehensive look at the spreadsheet using that special search.

Show transcript

This video is part of

Image for Excel 2003 Essential Training
Excel 2003 Essential Training

65 video lessons · 51016 viewers

Mark Swift
Author

 
Expand all | Collapse all
  1. 16s
    1. Welcome
      16s
  2. 22m 44s
    1. Spreadsheet uses
      1m 59s
    2. Toolbars and menus
      8m 53s
    3. Moving around
      8m 1s
    4. Getting help
      3m 51s
  3. 18m 43s
    1. Opening new workbooks
      5m 13s
    2. Entering data
      6m 12s
    3. Commenting and saving
      7m 18s
  4. 17m 31s
    1. Opening worksheets
      1m 55s
    2. Add and delete worksheets
      2m 23s
    3. Insert and delete cells
      3m 46s
    4. Worksheet data
      9m 27s
  5. 36m 0s
    1. Width and height
      6m 7s
    2. Numeric formats
      6m 1s
    3. Alignment of data
      3m 43s
    4. Naming cells and ranges
      5m 48s
    5. Naming constants
      1m 52s
    6. Creating lists
      5m 48s
    7. Autofilter
      4m 13s
    8. Designated lists
      2m 28s
  6. 11m 19s
    1. Print options
      5m 51s
    2. Printing and hiding data
      1m 58s
    3. Headers and footers
      3m 30s
  7. 21m 52s
    1. Creating formulas
      6m 30s
    2. Relative and absolute
      6m 1s
    3. External references
      6m 0s
    4. Named constants
      3m 21s
  8. 7m 47s
    1. Functions
      7m 47s
  9. 19m 6s
    1. Fonts and merging
      3m 52s
    2. Rotate and indent
      1m 47s
    3. Borders
      2m 41s
    4. Shading and format painter
      2m 30s
    5. Rename and color worksheet tabs
      1m 52s
    6. Working with pictures
      6m 24s
  10. 11m 31s
    1. Templates
      3m 45s
    2. Styles
      3m 55s
    3. Autoformat
      55s
    4. Smart documents
      2m 56s
  11. 13m 15s
    1. Chart terminology
      2m 23s
    2. Chart wizard
      5m 10s
    3. Formatting charts
      3m 22s
    4. Inserting images
      1m 42s
    5. Printing charts
      38s
  12. 5m 1s
    1. File search
      1m 51s
    2. Find and replace
      3m 10s
  13. 8m 19s
    1. Import from Word
      1m 17s
    2. Delimited data
      2m 53s
    3. Import from the web
      1m 49s
    4. Exporting data
      2m 20s
  14. 7m 54s
    1. Consolidation
      5m 12s
    2. 3D formulas
      2m 42s
  15. 5m 33s
    1. Multiple panes
      1m 12s
    2. More screen options
      4m 21s
  16. 13m 37s
    1. If
      2m 22s
    2. Time
      4m 16s
    3. Date and time
      2m 14s
    4. Lookup
      4m 45s
  17. 6m 55s
    1. Compare text
      3m 27s
    2. Concatenation
      1m 47s
    3. Special characters
      1m 41s
  18. 6m 10s
    1. Pivot tables
      6m 10s
  19. 16m 0s
    1. Recording a macro
      8m 43s
    2. Macro menus
      3m 45s
    3. Global macros
      3m 32s
  20. 11s
    1. Goodbye
      11s

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