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Delimited data

From: Excel 2003 Essential Training

Video: Delimited data

delimited indicates that the information stored in each cell is separated by a special character. That character is decided at the time of export, or when you save it from a program that can save in delimited data formats, then that character is used to sort the data into the cells within a spreadsheet. For example, earlier I exported the Quarterly_Sales spreadsheet that we're all so familiar with now, out of Excel in a delimited data format. I delimited the data with a comma. This is a very common way to move data between two applications that aren't necessarily compatible. I've used delimited data formats to move things off my Palm or from a database that isn't necessarily supported by Microsoft Excel. Here in this case the data file is going to be very simple and recognizable. Let's take a look at that file before we move it in. Here in the notepad I've opened up the Quarterly_Sales.csv. That file can be found in your Student Folders under the Chapter 12 folder. You'll see that a comma separates each cell worth of data. If you stare at this long enough you'll be able to see exactly how this table is laid out, especially since you seen it so many times. I'm going to go ahead and close this document and now we're back in Excel and we'll go up to the Data menu, down to Import External Data, click on Import Data, and browse to your Student Folders. There we go in Chapter 12 we have Quarterly_Sales.csv. Open that up, and here in this dialog box, we have a little wizard for importing text data. Step one: is it a fixed width or delimited file? Well we already know it's a delimited file. Next: what is it delimited with > tabs, semicolons, space, other. If you choose other you can literally delimit a file with any character. Of course you want a use a character that's not going to be found in that file. If you have used a specialized character, you can insert it here. In this case I'll choose Comma, and we'll say Next, and here we have a chance to update the format of any columns that we want. We only have limited formatting choices, but if we do have date and times it is going to clean up a lot of the work we have to do later. In this case the general format is the best fit, so go ahead and click Finish and the range that we'd like to place our data into, currently our active cell is A1, so I'm going to leave that there and say OK, and there we go, a very familiar little spreadsheet that we've been working with throughout this training and you'll see that it's returned to a format that's almost identical to its original.

Delimited data

delimited indicates that the information stored in each cell is separated by a special character. That character is decided at the time of export, or when you save it from a program that can save in delimited data formats, then that character is used to sort the data into the cells within a spreadsheet. For example, earlier I exported the Quarterly_Sales spreadsheet that we're all so familiar with now, out of Excel in a delimited data format. I delimited the data with a comma. This is a very common way to move data between two applications that aren't necessarily compatible. I've used delimited data formats to move things off my Palm or from a database that isn't necessarily supported by Microsoft Excel. Here in this case the data file is going to be very simple and recognizable. Let's take a look at that file before we move it in. Here in the notepad I've opened up the Quarterly_Sales.csv. That file can be found in your Student Folders under the Chapter 12 folder. You'll see that a comma separates each cell worth of data. If you stare at this long enough you'll be able to see exactly how this table is laid out, especially since you seen it so many times. I'm going to go ahead and close this document and now we're back in Excel and we'll go up to the Data menu, down to Import External Data, click on Import Data, and browse to your Student Folders. There we go in Chapter 12 we have Quarterly_Sales.csv. Open that up, and here in this dialog box, we have a little wizard for importing text data. Step one: is it a fixed width or delimited file? Well we already know it's a delimited file. Next: what is it delimited with > tabs, semicolons, space, other. If you choose other you can literally delimit a file with any character. Of course you want a use a character that's not going to be found in that file. If you have used a specialized character, you can insert it here. In this case I'll choose Comma, and we'll say Next, and here we have a chance to update the format of any columns that we want. We only have limited formatting choices, but if we do have date and times it is going to clean up a lot of the work we have to do later. In this case the general format is the best fit, so go ahead and click Finish and the range that we'd like to place our data into, currently our active cell is A1, so I'm going to leave that there and say OK, and there we go, a very familiar little spreadsheet that we've been working with throughout this training and you'll see that it's returned to a format that's almost identical to its original.

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This video is part of

Image for Excel 2003 Essential Training
Excel 2003 Essential Training

65 video lessons · 51346 viewers

Mark Swift
Author

 
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  1. 16s
    1. Welcome
      16s
  2. 22m 44s
    1. Spreadsheet uses
      1m 59s
    2. Toolbars and menus
      8m 53s
    3. Moving around
      8m 1s
    4. Getting help
      3m 51s
  3. 18m 43s
    1. Opening new workbooks
      5m 13s
    2. Entering data
      6m 12s
    3. Commenting and saving
      7m 18s
  4. 17m 31s
    1. Opening worksheets
      1m 55s
    2. Add and delete worksheets
      2m 23s
    3. Insert and delete cells
      3m 46s
    4. Worksheet data
      9m 27s
  5. 36m 0s
    1. Width and height
      6m 7s
    2. Numeric formats
      6m 1s
    3. Alignment of data
      3m 43s
    4. Naming cells and ranges
      5m 48s
    5. Naming constants
      1m 52s
    6. Creating lists
      5m 48s
    7. Autofilter
      4m 13s
    8. Designated lists
      2m 28s
  6. 11m 19s
    1. Print options
      5m 51s
    2. Printing and hiding data
      1m 58s
    3. Headers and footers
      3m 30s
  7. 21m 52s
    1. Creating formulas
      6m 30s
    2. Relative and absolute
      6m 1s
    3. External references
      6m 0s
    4. Named constants
      3m 21s
  8. 7m 47s
    1. Functions
      7m 47s
  9. 19m 6s
    1. Fonts and merging
      3m 52s
    2. Rotate and indent
      1m 47s
    3. Borders
      2m 41s
    4. Shading and format painter
      2m 30s
    5. Rename and color worksheet tabs
      1m 52s
    6. Working with pictures
      6m 24s
  10. 11m 31s
    1. Templates
      3m 45s
    2. Styles
      3m 55s
    3. Autoformat
      55s
    4. Smart documents
      2m 56s
  11. 13m 15s
    1. Chart terminology
      2m 23s
    2. Chart wizard
      5m 10s
    3. Formatting charts
      3m 22s
    4. Inserting images
      1m 42s
    5. Printing charts
      38s
  12. 5m 1s
    1. File search
      1m 51s
    2. Find and replace
      3m 10s
  13. 8m 19s
    1. Import from Word
      1m 17s
    2. Delimited data
      2m 53s
    3. Import from the web
      1m 49s
    4. Exporting data
      2m 20s
  14. 7m 54s
    1. Consolidation
      5m 12s
    2. 3D formulas
      2m 42s
  15. 5m 33s
    1. Multiple panes
      1m 12s
    2. More screen options
      4m 21s
  16. 13m 37s
    1. If
      2m 22s
    2. Time
      4m 16s
    3. Date and time
      2m 14s
    4. Lookup
      4m 45s
  17. 6m 55s
    1. Compare text
      3m 27s
    2. Concatenation
      1m 47s
    3. Special characters
      1m 41s
  18. 6m 10s
    1. Pivot tables
      6m 10s
  19. 16m 0s
    1. Recording a macro
      8m 43s
    2. Macro menus
      3m 45s
    3. Global macros
      3m 32s
  20. 11s
    1. Goodbye
      11s

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