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From:

Excel 2003 Essential Training

with Mark Swift

Video: Compare text

People often associate formulas with numbers only, and that's a big misconception. Here in Microsoft Excel, you can work with text and perform certain calculations, checks, and really enhance the power and flexibility of your spreadsheet. Let's open up the Student Folders again, and here in Chapter 16 you'll find another version of Quarterly_Sales. The first thing we're going to look at is comparing two pieces of text, and in order to do that, let's go to the Bonuses tab. You'll remember that this is a summary of bonuses for an individual employee. Well, if we want to check who that employee is and then take an action on that, we can use the If statement combined with this formula, but first let me just show you the formula. You could say equals, there starts our formula, A1, so the value that's in A1, does it equal, and you can refer to another cell, or in this case I'm going to refer to my name, and the value is true. This statement, this version of the formula is not case sensitive. So if I change the value in A1 to mark swift, it remains true. Let me put that back.
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  1. 15s
    1. Welcome
      15s
  2. 22m 42s
    1. Spreadsheet uses
      1m 58s
    2. Toolbars and menus
      8m 52s
    3. Moving around
      8m 1s
    4. Getting help
      3m 51s
  3. 18m 42s
    1. Opening new workbooks
      5m 13s
    2. Entering data
      6m 11s
    3. Commenting and saving
      7m 18s
  4. 17m 27s
    1. Opening worksheets
      1m 54s
    2. Add and delete worksheets
      2m 22s
    3. Insert and delete cells
      3m 45s
    4. Worksheet data
      9m 26s
  5. 35m 54s
    1. Width and height
      6m 7s
    2. Numeric formats
      6m 0s
    3. Alignment of data
      3m 42s
    4. Naming cells and ranges
      5m 47s
    5. Naming constants
      1m 51s
    6. Creating lists
      5m 47s
    7. Autofilter
      4m 13s
    8. Designated lists
      2m 27s
  6. 11m 17s
    1. Print options
      5m 50s
    2. Printing and hiding data
      1m 58s
    3. Headers and footers
      3m 29s
  7. 21m 50s
    1. Creating formulas
      6m 30s
    2. Relative and absolute
      6m 1s
    3. External references
      5m 59s
    4. Named constants
      3m 20s
  8. 7m 46s
    1. Functions
      7m 46s
  9. 19m 1s
    1. Fonts and merging
      3m 51s
    2. Rotate and indent
      1m 47s
    3. Borders
      2m 40s
    4. Shading and format painter
      2m 29s
    5. Rename and color worksheet tabs
      1m 51s
    6. Working with pictures
      6m 23s
  10. 11m 29s
    1. Templates
      3m 45s
    2. Styles
      3m 54s
    3. Autoformat
      55s
    4. Smart documents
      2m 55s
  11. 13m 12s
    1. Chart terminology
      2m 23s
    2. Chart wizard
      5m 9s
    3. Formatting charts
      3m 22s
    4. Inserting images
      1m 41s
    5. Printing charts
      37s
  12. 4m 59s
    1. File search
      1m 50s
    2. Find and replace
      3m 9s
  13. 8m 16s
    1. Import from Word
      1m 16s
    2. Delimited data
      2m 53s
    3. Import from the web
      1m 48s
    4. Exporting data
      2m 19s
  14. 7m 52s
    1. Consolidation
      5m 11s
    2. 3D formulas
      2m 41s
  15. 5m 32s
    1. Multiple panes
      1m 12s
    2. More screen options
      4m 20s
  16. 13m 34s
    1. If
      2m 21s
    2. Time
      4m 16s
    3. Date and time
      2m 13s
    4. Lookup
      4m 44s
  17. 6m 54s
    1. Compare text
      3m 26s
    2. Concatenation
      1m 47s
    3. Special characters
      1m 41s
  18. 6m 9s
    1. Pivot tables
      6m 9s
  19. 15m 57s
    1. Recording a macro
      8m 42s
    2. Macro menus
      3m 44s
    3. Global macros
      3m 31s
  20. 10s
    1. Goodbye
      10s

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Watch the Online Video Course Excel 2003 Essential Training
4h 8m Beginner Mar 18, 2004

Viewers: in countries Watching now:

Excel 2003 Essential Training with Mark Swift is a movie-based workshop for users who are new to working with spreadsheets, or those wanting to improve their skills. This workshop begins with a basic overview of the application and quickly advances to cover useful formulas, functions, techniques for enhancing spreadsheets, charts, and much more. Exercise files accompany the training, allowing you to follow along and learn at your own pace.

Subject:
Business
Software:
Excel
Author:
Mark Swift

Compare text

People often associate formulas with numbers only, and that's a big misconception. Here in Microsoft Excel, you can work with text and perform certain calculations, checks, and really enhance the power and flexibility of your spreadsheet. Let's open up the Student Folders again, and here in Chapter 16 you'll find another version of Quarterly_Sales. The first thing we're going to look at is comparing two pieces of text, and in order to do that, let's go to the Bonuses tab. You'll remember that this is a summary of bonuses for an individual employee. Well, if we want to check who that employee is and then take an action on that, we can use the If statement combined with this formula, but first let me just show you the formula. You could say equals, there starts our formula, A1, so the value that's in A1, does it equal, and you can refer to another cell, or in this case I'm going to refer to my name, and the value is true. This statement, this version of the formula is not case sensitive. So if I change the value in A1 to mark swift, it remains true. Let me put that back.

There's a function you can call on that is case sensitive. If you'll go up here and change the layout of the statement to be EXACT, and within brackets we just need to separate the two statements we're comparing with a comma, and Enter. Again that's true because the text I'm comparing against is capital M, a, r, k, space, capital S, w, i, f, t. Let's go up here and change the value in A1 to the all lowercase version of my name, and now you'll see that it's false. And we'll return that. I hope you can see the power of this formula even though it only returns a true or a false, which is a 1 or a 0, a yes or a no, that decision can go a long way towards creating an action. Let's combine it with the If statement. Let's say =if brackets, now we have the logical task, I love this help dialog box, a1 = Mark Swift, then make it 1000. If it's false make it 10. Close that off in brackets. So essentially what it says is if this comparison is true, then do this, and if it's false do this. If the value in A1 equals Mark Swift, then return the result 1000. If not return the result 10.

Right now the value is 1000, and since it's not case-sensitive, it won't matter if I change it to lowercase, so let's change it to different name, and now the value is 10. This is an oversimplified example, but I'm sure you can see how you can apply this within your own spreadsheet to look at text values and based on the result, return different values that get used in formulas.

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