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Excel 2003 Essential Training

Alignment of data


From:

Excel 2003 Essential Training

with Mark Swift

Video: Alignment of data

up or titles here. We've got them way too big to fit in their cell spaces and I think unproportionately large for our spreadsheet. So I'm going to select this group of cells again that contains our titles, and just use the same formatting style to bring them back down to a reasonable size. There we go. They were 10. Now that's all well and good and we've already been through the process of resizing those columns to make sure that our titles fit, but Second Quarter kind of looks sharp being right there in the middle, whereas First, Third, and Fourth Quarters are all crammed up against left-hand side or left justified.
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  1. 16s
    1. Welcome
      16s
  2. 22m 44s
    1. Spreadsheet uses
      1m 59s
    2. Toolbars and menus
      8m 53s
    3. Moving around
      8m 1s
    4. Getting help
      3m 51s
  3. 18m 43s
    1. Opening new workbooks
      5m 13s
    2. Entering data
      6m 12s
    3. Commenting and saving
      7m 18s
  4. 17m 31s
    1. Opening worksheets
      1m 55s
    2. Add and delete worksheets
      2m 23s
    3. Insert and delete cells
      3m 46s
    4. Worksheet data
      9m 27s
  5. 36m 0s
    1. Width and height
      6m 7s
    2. Numeric formats
      6m 1s
    3. Alignment of data
      3m 43s
    4. Naming cells and ranges
      5m 48s
    5. Naming constants
      1m 52s
    6. Creating lists
      5m 48s
    7. Autofilter
      4m 13s
    8. Designated lists
      2m 28s
  6. 11m 19s
    1. Print options
      5m 51s
    2. Printing and hiding data
      1m 58s
    3. Headers and footers
      3m 30s
  7. 21m 52s
    1. Creating formulas
      6m 30s
    2. Relative and absolute
      6m 1s
    3. External references
      6m 0s
    4. Named constants
      3m 21s
  8. 7m 47s
    1. Functions
      7m 47s
  9. 19m 6s
    1. Fonts and merging
      3m 52s
    2. Rotate and indent
      1m 47s
    3. Borders
      2m 41s
    4. Shading and format painter
      2m 30s
    5. Rename and color worksheet tabs
      1m 52s
    6. Working with pictures
      6m 24s
  10. 11m 31s
    1. Templates
      3m 45s
    2. Styles
      3m 55s
    3. Autoformat
      55s
    4. Smart documents
      2m 56s
  11. 13m 15s
    1. Chart terminology
      2m 23s
    2. Chart wizard
      5m 10s
    3. Formatting charts
      3m 22s
    4. Inserting images
      1m 42s
    5. Printing charts
      38s
  12. 5m 1s
    1. File search
      1m 51s
    2. Find and replace
      3m 10s
  13. 8m 19s
    1. Import from Word
      1m 17s
    2. Delimited data
      2m 53s
    3. Import from the web
      1m 49s
    4. Exporting data
      2m 20s
  14. 7m 54s
    1. Consolidation
      5m 12s
    2. 3D formulas
      2m 42s
  15. 5m 33s
    1. Multiple panes
      1m 12s
    2. More screen options
      4m 21s
  16. 13m 37s
    1. If
      2m 22s
    2. Time
      4m 16s
    3. Date and time
      2m 14s
    4. Lookup
      4m 45s
  17. 6m 55s
    1. Compare text
      3m 27s
    2. Concatenation
      1m 47s
    3. Special characters
      1m 41s
  18. 6m 10s
    1. Pivot tables
      6m 10s
  19. 16m 0s
    1. Recording a macro
      8m 43s
    2. Macro menus
      3m 45s
    3. Global macros
      3m 32s
  20. 11s
    1. Goodbye
      11s

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Excel 2003 Essential Training
4h 9m Beginner Mar 18, 2004

Viewers: in countries Watching now:

Excel 2003 Essential Training with Mark Swift is a movie-based workshop for users who are new to working with spreadsheets, or those wanting to improve their skills. This workshop begins with a basic overview of the application and quickly advances to cover useful formulas, functions, techniques for enhancing spreadsheets, charts, and much more. Exercise files accompany the training, allowing you to follow along and learn at your own pace.

Subjects:
Business Spreadsheets
Software:
Excel
Author:
Mark Swift

Alignment of data

up or titles here. We've got them way too big to fit in their cell spaces and I think unproportionately large for our spreadsheet. So I'm going to select this group of cells again that contains our titles, and just use the same formatting style to bring them back down to a reasonable size. There we go. They were 10. Now that's all well and good and we've already been through the process of resizing those columns to make sure that our titles fit, but Second Quarter kind of looks sharp being right there in the middle, whereas First, Third, and Fourth Quarters are all crammed up against left-hand side or left justified.

Technically so is the Second Quarter title, but it looks different because it's very, very tight within that cell. So let's select those again and this time, we can go up to our Formatting toolbar and we have Align Left, Center and Right. These are very common alignment formatting. So let's go Align Center for all of them. Excellent. Now the titles are starting to look a little more polished, but I think we need to take a visit back to the Format Cells dialog box. Let's highlight those again. Format > Cells. In the Alignment tab you're going to see a lot more options. For example, if we have a long title with very small data, which is not the case here, but if we did, we could also align our text vertically and horizontally and even diagonally. You'll notice that in the Alignment tab we have Text alignment - Horizontal and Vertical. So it's centered because we used our center alignment in the Formatting toolbar, but vertically it's still aligned to Bottom. We can change that to Center, say OK and now if we increase the row height a little bit, the titles float in the space that we've given them, adding again to the aesthetics of our spreadsheet and making them even easier to read. Let me highlight that again, right-click, Format Cells, we're already in the Alignment tab, thank you, and here you can see we have some other options like Wrap text, Shrink to fit which will automatically adjust the font size of your text or your numbers to fit inside that cell, and some more options that we'll talk about later. If indeed you are going to rotate the titles, change their orientation, you can do that over here, both specifically and by just dragging this diamond up along the arc, now I've hit a perfect 45, let's say OK. And I'm going to have to extend that row height even further so that we can see those. I can do it by double-clicking, there you go, and we have everything on a 45. That's not the most appealing look for our particular spreadsheet, so I'm going to highlight those again, Format Cells, maybe something that's little more subtle, say at a 15. Now that's not so bad, but I still think I'm going to bring them right back down to 0 and you notice we can go below 0 and get to a -45 or a -15 and have them look exactly the opposite. Let's bring them back to 0, and there we go. We've already adjusted them to be centered both vertically and horizontally, so I am going to increase the row height just a little bit again so that we have little play in there. That enhances the look of the title and makes sure that they're very defined.

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