New Feature: Playlist Center! Pick a topic and let our playlists guide the way.

Start learning with our library of video tutorials taught by experts. Get started

Setting Up a Database in Excel 2010
Illustration by

Working with formulas in tables


From:

Setting Up a Database in Excel 2010

with Dennis Taylor

Video: Working with formulas in tables

If you worked with formulas in tables, there is a distinct advantage to the fact that Excel copies formulas down the column instantly, it's also a slight downside as we shall see. In this particular worksheet which has been converted into a table, we want to put in New Salaries in column K. And everybody in this list is going to get an increase of 2.91%, that's the value that's in cell M1. Existing salaries are in column I. So I'm going to write a formula for the very first person here.

Watch this entire course now—plus get access to every course in the library. Each course includes high-quality videos taught by expert instructors.

Become a member
please wait ...
Setting Up a Database in Excel 2010
43m 27s Appropriate for all Oct 21, 2011

Viewers: in countries Watching now:

In this course, author Dennis Taylor shows how to use Excel for creating a simple database. The course explains the limits of Excel as a data management tool and spells out the design considerations for creating a database. It also demonstrates using tables to simplify database creation as well as the Form and Data Validation tools to manage data.

Topics include:
  • Understanding database design concepts
  • Using the Text to Columns feature
  • Creating fields
  • Using tables
  • Adding total fields
  • Formatting tables with the Design tab
  • Using the Form tool to build and view data
  • Using data validation to restrict data entries
Subjects:
Business Databases
Software:
Excel
Author:
Dennis Taylor

Working with formulas in tables

If you worked with formulas in tables, there is a distinct advantage to the fact that Excel copies formulas down the column instantly, it's also a slight downside as we shall see. In this particular worksheet which has been converted into a table, we want to put in New Salaries in column K. And everybody in this list is going to get an increase of 2.91%, that's the value that's in cell M1. Existing salaries are in column I. So I'm going to write a formula for the very first person here.

Equal and I want to click on the cell I2, it's got the salary for the first person. And when I do, what do we see? An unusual kind of construction here refers to this as a salary. And what do we want to do with this salary? We want to multiply it, there's an asterisk, times this cell M1, and as a click on M1, look what pops up on the screen. Do we've to worry about this being an absolute address, we're going to copy it down the column, no, we don't have to worry about that either. What does this formula do as of now? It's going to be calculating the salary times the percent.

So if we were to press Enter, we would only have the amount of the increase. So let's add on to this the existing salary plus, and once again I'll click on I2. So that's a pretty long formula, and it may not be as clear as you want. But look what happens when I press Enter. It's entered into every single cell here, and every one of these, for example, this one or anyone, if you double- click it, you'll see what it's doing, it's consistently referring to the percent in cell M1; 2.91%. We actually see it here as well too.

If you go to the very bottom, we see how far this got copied. In this list of some 741 names, it got copied all the way to the bottom. Now you might find those formulas on wieldy, they certainly don't jump out and say exactly what's going on. I'm going to press Ctrl+Z, press Ctrl+ Z again, and rewrite the formula using actual cell addresses. And although I'm not a fan of typing I think many people might prefer this approach to using formulas in tables, because it does retain the copying aspect of it that's so powerful.

Equal and this time I'm going to type I2, that's the first-person in the list that has a salary. I2 times and the salary increase percent is in cell M1, let's type that. We do need to make this absolute by pressing F4; That'll take care of that. And then let's add on this the existing salary I2, and as I press Enter, again, the powerful part of this is the formula gets copied all the way down the column, so everyone of these entries here is accurate and sure enough.

Press Ctrl+Down Arrow, we go all the way to the bottom. So writing formulas in tables can be very efficient and you may or may not want to go with the standard technique of clicking on the cells, or you might do as I did in the example here, type in the actual addresses. And I think for many people this latter approach is better, because it does retain that familiar look of formulas.

There are currently no FAQs about Setting Up a Database in Excel 2010.

 
Share a link to this course

What are exercise files?

Exercise files are the same files the author uses in the course. Save time by downloading the author's files instead of setting up your own files, and learn by following along with the instructor.

Can I take this course without the exercise files?

Yes! If you decide you would like the exercise files later, you can upgrade to a premium account any time.

Become a member Download sample files See plans and pricing

Please wait... please wait ...
Upgrade to get access to exercise files.

Exercise files video

How to use exercise files.

Learn by watching, listening, and doing, Exercise files are the same files the author uses in the course, so you can download them and follow along Premium memberships include access to all exercise files in the library.
Upgrade now


Exercise files

Exercise files video

How to use exercise files.

For additional information on downloading and using exercise files, watch our instructional video or read the instructions in the FAQ.

This course includes free exercise files, so you can practice while you watch the course. To access all the exercise files in our library, become a Premium Member.

join now Upgrade now

Are you sure you want to mark all the videos in this course as unwatched?

This will not affect your course history, your reports, or your certificates of completion for this course.


Mark all as unwatched Cancel

Congratulations

You have completed Setting Up a Database in Excel 2010.

Return to your organization's learning portal to continue training, or close this page.


OK
Become a member to add this course to a playlist

Join today and get unlimited access to the entire library of video courses—and create as many playlists as you like.

Get started

Already a member?

Become a member to like this course.

Join today and get unlimited access to the entire library of video courses.

Get started

Already a member?

Exercise files

Learn by watching, listening, and doing! Exercise files are the same files the author uses in the course, so you can download them and follow along. Exercise files are available with all Premium memberships. Learn more

Get started

Already a Premium member?

Exercise files video

How to use exercise files.

Ask a question

Thanks for contacting us.
You’ll hear from our Customer Service team within 24 hours.

Please enter the text shown below:

The classic layout automatically defaults to the latest Flash Player.

To choose a different player, hold the cursor over your name at the top right of any lynda.com page and choose Site preferencesfrom the dropdown menu.

Continue to classic layout Stay on new layout
Exercise files

Access exercise files from a button right under the course name.

Mark videos as unwatched

Remove icons showing you already watched videos if you want to start over.

Control your viewing experience

Make the video wide, narrow, full-screen, or pop the player out of the page into its own window.

Interactive transcripts

Click on text in the transcript to jump to that spot in the video. As the video plays, the relevant spot in the transcript will be highlighted.

Are you sure you want to delete this note?

No

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.