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Working with chart text

From: Excel 2007: Charts in Depth

Video: Working with chart text

You can control the style of a font, size of the font, and all chart text within a chart either all at once, in other words all the text entries on a chart, or simply one portion at a time. Most of these shortcuts are available by right-clicking, but even faster, much of the time, will be standard tools that you're familiar with on the Home tab of the Ribbon. In the worksheet on the left, perhaps I want to change the main title. I'm just going to click on it, and the Home tab of the Ribbons is active. I want to change the font, possibly. It will overlap the title, but I can still see here a portion of it, and as I'm sliding over this choices, you see the title just to the right there changing based on these many, many different font possibilities.

Working with chart text

You can control the style of a font, size of the font, and all chart text within a chart either all at once, in other words all the text entries on a chart, or simply one portion at a time. Most of these shortcuts are available by right-clicking, but even faster, much of the time, will be standard tools that you're familiar with on the Home tab of the Ribbon. In the worksheet on the left, perhaps I want to change the main title. I'm just going to click on it, and the Home tab of the Ribbons is active. I want to change the font, possibly. It will overlap the title, but I can still see here a portion of it, and as I'm sliding over this choices, you see the title just to the right there changing based on these many, many different font possibilities.

Once again the wealth of choices is astounding here, and Excel's so-called Live Preview really helps, so I'm not clicking and we can get through this list pretty fast, although we really don't get through it, but just to see what some of these choices offer us. If we like this one, that one, we'll stop, click it, fine. Something like that. Now I changed just the main title, didn't change the Legend. Possibly we could over there and make it change to the Legend, maybe something different over there, maybe not. Same general idea of course. I could change there, and similarly with Size. And I can say this are great choices, but anyway, just to make the point, if I want the labels across the bottom to be of different font--and I wouldn't suggest multiple fonts is a good idea. In fact, most books on Excel charting suggest that you keep the fonts to at most two variations within a chart, certainly not 3, 4, or 5.

Now what if we wanted to change all text within the chart, and we can then from there change our mind about this portion of it or that portion of it. If you click in that portion of the chart called Chart Area--that's the outer portions, just click there-- if you make a font change, I'm going to go back to Calibri here, that changed all the text--top, bottom, left, right--on this chart. And if I click the drop arrow for the font size here. I'm going to choose 16. As I'm sliding over these, you'll see what's happening in the background.

I'm about to change all of these. So sometimes you might use this as a starting point. Maybe 16 is not quite right. 14 looks pretty good for most of these. But on the other hand, you want the main title to be bigger. Click right here, choose a different font size there. Now you can also right-click to get into these, but when you do right-click-- suppose I want to change the legend over here on the right-hand inside. I'm going to right-click on the legend and possibly instead of going to Format Legend, because if you go here you won't see font size changes, nothing about the size of the font or the font itself, but you may have noticed when I did that right-click there was another choice called Font.

So I could go down this path here, and you might not have seen this one before. We can change the Size here. We can make some choices here. Now this doesn't give us the so-called Live Preview features, so I don't think this is as good. We're not seeing what the font looks like ahead of time. Add another choice you might have noticed here, when I right-click here again the Mini tool bar appears, so I've got some choices here too. And here we see some font choices. Now, on these two we're not seeing Live Preview, but if you know exactly which font you want, that's another approach.

So did we give you enough ways here to make text changes? I think so. It's easy. It's fast. I recommend the Home tab because you do have Live Preview in all cases. It's fast and it's easy. So great ways to make font changes within different parts of the chart or throughout all text on the chart at the same time.

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This video is part of

Image for Excel 2007: Charts in Depth
Excel 2007: Charts in Depth

53 video lessons · 9317 viewers

Dennis Taylor
Author

 
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  1. 1m 49s
    1. Welcome
      1m 3s
    2. Using the exercise files
      46s
  2. 22m 7s
    1. Identifying chart elements like plot area, chart area, gridlines, and legends
      5m 3s
    2. Selecting the right chart type
      8m 2s
    3. Understanding chart terminology
      6m 31s
    4. Understanding the Ribbon and the Design, Layout, and Format tabs
      2m 31s
  3. 16m 24s
    1. Selecting data to display as a chart
      6m 17s
    2. Creating charts instantly with shortcuts
      4m 33s
    3. Creating charts with standard menu commands
      2m 24s
    4. Creating presentation-ready charts with just a few adjustments
      3m 10s
  4. 28m 8s
    1. Switching rows and columns for a different view of the data
      3m 9s
    2. Setting a default chart type and creating a template
      3m 47s
    3. Dealing with empty and hidden cells
      4m 18s
    4. Choosing a chart layout
      4m 33s
    5. Choosing a chart style from 48 colorful variations
      3m 34s
    6. Changing the location of a chart
      3m 33s
    7. Moving and resizing a chart
      5m 14s
  5. 11m 25s
    1. Using pictures as chart elements
      3m 55s
    2. Adding shapes and arrows
      3m 37s
    3. Adding floating text and text boxes
      3m 53s
  6. 33m 45s
    1. Adding, editing, and removing chart titles
      3m 15s
    2. Adding horizontal and vertical titles
      3m 56s
    3. Linking titles to content
      2m 32s
    4. Showing numbers of different scales
      4m 38s
    5. Specifying the position of tick marks and axis labels
      2m 41s
    6. Changing the numeric format on labels
      5m 34s
    7. Adding, editing, and removing legends
      3m 19s
    8. Adding and editing data labels
      4m 40s
    9. Showing the source of a chart's data
      3m 10s
  7. 8m 13s
    1. Modifying axis scaling
      3m 50s
    2. Working with gridlines
      4m 23s
  8. 12m 53s
    1. Analyzing existing and future data with trendlines
      4m 2s
    2. Adding drop lines
      3m 14s
    3. Adding high-low lines and up-down bars
      1m 39s
    4. Adding error bars
      3m 58s
  9. 9m 13s
    1. Selecting shape fill and outline
      3m 3s
    2. Adding shape effects
      3m 19s
    3. Applying WordArt styles
      2m 51s
  10. 16m 33s
    1. Formatting lines and borders
      4m 24s
    2. Filling an area with a color gradient
      2m 7s
    3. Specifying line style, color, and weight
      2m 46s
    4. Working with chart text
      3m 40s
    5. Changing the rotation of chart text
      3m 36s
  11. 38m 39s
    1. Using column and bar charts
      7m 24s
    2. Using line charts
      5m 46s
    3. Using pie charts
      8m 37s
    4. Using area, stock, and XY charts
      9m 3s
    5. Using doughnut, bubble, and radar charts
      7m 49s
  12. 10m 55s
    1. Pasting new data into a chart
      2m 58s
    2. Creating charts from multiple data sources
      3m 39s
    3. Adding new data using a table
      4m 18s
  13. 6m 19s
    1. Printing charts
      6m 19s
  14. 19s
    1. Next steps
      19s

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