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Working with Page Setup and printing controls

From: Excel 2013 Essential Training

Video: Working with Page Setup and printing controls

We're looking at a worksheet called PageSetup Sheet and we want to print this worksheet. On the Page Layout tab in the ribbon, you'll notice that one of the groups is called Page Setup. In the lower right-hand corner, a dialog box launcher button. If we click it, activates this dialogue box, called Page Setup and there are many, many different settings here. One group is on the tab Page, another on the Margins tab, another on the Header/Footer and another on Sheet. Although, you might have seen some of these choices in the Page Layout tab in the ribbon and you might even have seen these on the File tab, here they're all together.

Working with Page Setup and printing controls

We're looking at a worksheet called PageSetup Sheet and we want to print this worksheet. On the Page Layout tab in the ribbon, you'll notice that one of the groups is called Page Setup. In the lower right-hand corner, a dialog box launcher button. If we click it, activates this dialogue box, called Page Setup and there are many, many different settings here. One group is on the tab Page, another on the Margins tab, another on the Header/Footer and another on Sheet. Although, you might have seen some of these choices in the Page Layout tab in the ribbon and you might even have seen these on the File tab, here they're all together.

And if you have used Excel in prior versions, this is familiar territory as well. So, let's consider some of the options here, but let's first break out of this. Press cancel or escape and let's indicate what it is we want to print. So one approach to printing begins with let's select the data. If for example here in this list, if you say, "I don't want column N, but I do want all this data here"--if you simply want to select all this data ahead of time--you can press Ctrl+A and then on the Page Layout tab, go to Print Area>Set Print Area.

If you want to get a preview of this, we can simply click this button. If you've added this button called the Print Preview button, which we did in a prior movie, you can simply get the preview on the right and by clicking in here, dragging that outer scrollbar on the right-hand side downward, we'll see approximately how many pages we're about to print. We can scroll up and down. While you're on this page, notice off to the left, at the bottom, you see a choice called Page Setup. Click that. This is the dialog box that we just saw.

Recognize again, some of the features here are also being presented off to the left. For example, if we're looking at Page Setup here, the Page tab, gives us a choice for Portrait and Landscape. We see the same choices over here. So one of the issues we confront as we work with printing is the fact that a lot of these settings appear in multiple locations. Let's press Escape here--and also escape from this view--and shift our focus again to the data that we're about to print. And as we look at the Page Layout tab again, click within this Page Setup group, the dialog box launcher right there to activate some of these choices.

Without going through all of these just recognize that we do have choices as we mentioned earlier on Portrait or Landscape. There could be times too when you want to fit this printout to a different number of pages. Could we fit this to one page wide by ten pages tall? Well, let's try that. Either click the arrows or type in a ten, something like that and make a choice that way. Let's get right into Print Preview and see how this looks, maybe not so good. Let's escape and come right back in here, doing the same thing all over again, but this time maybe, just ignore this choice.

Let's say we do want to fit it to a number of pages, we click back on Adjust to and again, somewhat arbitrarily make this an eighty--Print Preview-- see how that's looking. Maybe that looks better. So you want to experiment a little bit here. Can we try this again, going back here with 100? Right within the same dialog box-- Print Preview--and there we are again. We could end our page setup from here. It's over on the left-hand side at the bottom, and consider some of the options. Now once again, I'm not going through all these.

Do recognize here you can center the data horizontally, left to right, maybe, that's what you want to do. You've got control over the margins here, is an inch of white space on top and bottom too much? Maybe click the drop arrows that way-- maybe it'll take up fewer pages--similarly on the right, something like that. Again, lots of choices here, maybe less space for the header top and bottom; we can also go into Header or Footer this way, make some changes. You can create your own custom header. There are some built-in choices here, some use dates, some use file names; various combinations in here, quite a few choices. And so you can get to some of the fine-tuning tools available when you want to print.

Also, there's a Sheet tab here. Do you want to see the Gridlines? Probably. Do you want to see the Row and column headings? These are here. Now once again, recognize, if we click OK--and we've made that choice--watch the preview change in the background here. We now have column letters and row numbers. And that certainly is appropriate for some kinds of data and not necessarily this. Recognize too, if we escape and go back into the worksheet environment, a lot of the choices that we make here with Page Setup--from the dialog box here--are already here under Page Layout in the ribbon.

So, this idea of "where do we go when we print and where do we make our settings?" The Page Setup dialog box is certainly handy, but a lot of these choices are right here. Maybe we don't want the Gridlines, we could uncheck it here. By the way, if you uncheck the Gridlines here, it actually changes the current worksheet view as well. If we jump back into our preview, we won't see Gridlines there either. And the row and column headings, we can also control those right here too. Let's not print them. And then let's go back to our preview and now we don't see the row and column headings.

So, any number of choices you can make here by way of Page Setup: clicking the dialog box launcher here and using the feature this way; or once again on the File tab from the ribbon; going to Print and making choices here by way of Page Setup. There are lots of ways to control the way our printout is going to appear by way of Page Setup.

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This video is part of

Image for Excel 2013 Essential Training
Excel 2013 Essential Training

82 video lessons · 74950 viewers

Dennis Taylor
Author

 
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  1. 1m 6s
    1. Welcome
      43s
    2. Using the exercise files
      23s
  2. 29m 37s
    1. What is Excel used for?
      1m 49s
    2. Using the menu system
      4m 30s
    3. The Quick Access Toolbar
      4m 41s
    4. The structure of a worksheet or workbook
      3m 41s
    5. Using the Formula bar
      1m 43s
    6. Using the Status bar
      2m 24s
    7. Navigation and mouse pointers
      2m 20s
    8. Shortcut menus and the Mini toolbar
      3m 24s
    9. Using the built-in help
      2m 54s
    10. Creating new files
      2m 11s
  3. 24m 1s
    1. Exploring data entry and editing techniques
      4m 41s
    2. Entering data with AutoFill
      4m 6s
    3. Working with dates and times
      3m 32s
    4. Using Undo and Redo
      4m 50s
    5. Adding comments
      2m 55s
    6. Using Save or Save As
      3m 57s
  4. 30m 7s
    1. Creating simple formulas: Totals and averages
      5m 25s
    2. Copying a formula for adjacent cells
      2m 54s
    3. Calculating year-to-date profits
      3m 9s
    4. Creating a percentage-increase formula
      4m 7s
    5. Working with relative, absolute, and mixed references
      4m 7s
    6. Using SUM and AVERAGE
      3m 25s
    7. Using other common functions
      7m 0s
  5. 46m 7s
    1. Exploring font styles and effects
      4m 7s
    2. Adjusting row heights and column widths
      3m 37s
    3. Working with alignment and Wrap Text
      4m 2s
    4. Designing borders
      3m 26s
    5. Exploring numeric and special formatting
      5m 36s
    6. Formatting numbers and dates
      4m 31s
    7. Conditional formatting
      4m 21s
    8. Creating and using tables
      9m 59s
    9. Inserting shapes, arrows, and other visual features
      6m 28s
  6. 20m 40s
    1. Inserting and deleting rows and columns
      4m 52s
    2. Hiding and unhiding rows and columns
      4m 2s
    3. Moving, copying, and inserting data
      5m 42s
    4. Finding and replacing data
      6m 4s
  7. 17m 51s
    1. Exploring the Page Layout tab and view
      7m 20s
    2. Previewing page breaks
      4m 56s
    3. Working with Page Setup and printing controls
      5m 35s
  8. 30m 30s
    1. Creating charts
      4m 36s
    2. Exploring chart types
      7m 47s
    3. Formatting charts
      5m 42s
    4. Working with axes, labels, gridlines, and other chart elements
      5m 35s
    5. Creating in-cell charts with sparklines
      6m 50s
  9. 12m 49s
    1. Freezing and unfreezing panes
      2m 39s
    2. Splitting screens horizontally and vertically
      4m 48s
    3. Showing necessary information with the Outlining feature
      5m 22s
  10. 23m 0s
    1. Displaying multiple worksheets and workbooks
      4m 17s
    2. Renaming, inserting, and deleting sheets
      2m 23s
    3. Moving, copying, and grouping sheets
      3m 39s
    4. Using formulas to link worksheets and workbooks
      6m 1s
    5. Locating and maintaining links
      6m 40s
  11. 20m 25s
    1. Using IF functions and relational operators
      3m 43s
    2. Getting approximate table data with the VLOOKUP function
      7m 6s
    3. Getting exact table data with the VLOOKUP function
      4m 42s
    4. Using the COUNTIF family of functions
      4m 54s
  12. 23m 50s
    1. Unlocking cells and protecting worksheets
      7m 50s
    2. Protecting workbooks
      2m 40s
    3. Assigning passwords to workbooks
      4m 41s
    4. Sharing workbooks
      4m 7s
    5. Tracking changes
      4m 32s
  13. 28m 32s
    1. Sorting data
      6m 9s
    2. Inserting subtotals in a sorted list
      8m 25s
    3. Using filters
      6m 16s
    4. Splitting data into multiple columns
      5m 4s
    5. Removing duplicate records
      2m 38s
  14. 35m 2s
    1. Creating PivotTables
      8m 36s
    2. Manipulating PivotTable data
      9m 47s
    3. Grouping by date and time
      6m 0s
    4. Grouping by other factors
      2m 33s
    5. Using slicers to clarify and manipulate fields
      4m 7s
    6. Using PivotCharts
      3m 59s
  15. 23m 29s
    1. Using Goal Seek
      6m 8s
    2. Using Solver
      6m 34s
    3. Using Scenario Manager
      6m 11s
    4. Using Data Tables
      4m 36s
  16. 24m 31s
    1. Definition and examples
      6m 48s
    2. Creating a simple macro
      7m 0s
    3. Running a macro
      10m 43s
  17. 29s
    1. Next steps
      29s

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