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Like the other applications in Microsoft Office 2007, Excel 2007 boasts upgraded features and a brand-new look. In Excel 2007 Essential Training , instructor Lorna A. Daly introduces the new version in detail. The training begins with the essentials of using the program, including how and why to use a spreadsheet, how to set up and modify worksheets, and how to import and export data. Lorna then moves on to teach more advanced features, such as working with functions and macros. Exercise files accompany the tutorials.
With one million rows of information to store, obviously you'll have worksheets that are quite large. In this movie, we're going to see how we can see different parts of our worksheet all the same time. Open up Store A to follow along in your Exercise Files. The Windows grouping of commands allow me the ability to go and see different areas of my worksheet, all at the same time. So basically what I'm doing is I'm creating duplicates Of my active worksheet to be able to manipulate independently of each other.
Now to start to do that, you need to create copies of the worksheets in the windows, and you do that by clicking on the New Window button. So if you click on that command, you will notice that you will create a duplicate of this Store A worksheet and you can see that up at the top here. You'll see I've got Store A:2, so this is version 2 or the second copy of the Store A worksheet. Let's click on it one more time to create a third and yet one more time to create a fourth version of this spreadsheet.
Next you want to be able to arrange the worksheets on the screen so that you can see them all at the same time. Just creating copies does nothing for you because you need to then move around the different windows in order to get the information in front of you. I want to be able to see it all at the same time, and I do that by clicking on the Arange All command. If you click on that, you'll open up a dialog box which allows you four different ways of arranging the information on the screen. Let's look at each of them. In the Tiled arrangement, it breaks up my window into four independent quadrants, so I can see a copy of the spreadsheet in each different section of my screen.
This is good if there's a lot of information that I want to be working with, and I want to be moving around in all different directions up and down. The Horizontal arrangement, presents more columns but fewer rows, and this is good if I want to see a lot of information throughout my columns and want to concentrate on one or two rows at a time. And I can adjust the number of rows that I see by clicking and dragging the independent pain, for each of the windows that I'm looking at here.
If I go up to Arrange All again, let's take a look at the Vertical arrangement. The Vertical arrangement shows me more rows, but less columns. So that's the arrangement that I've been interested in looking at, so if I wanted to compare the prices for different things, I may want to use this, and have manipulate throughout my rows, by concentrating on one column at a time.
And the final arrangement is my cascading arrangement, which lets me see normal view of the worksheet, but allows me to easily pop back and forth through them, by just clicking on the tab or the top of the window. I think the one I like the best, and I'm going to work with for the rest of our discussion today, is the Horizontal. So I'm going to select that. So notice I have four versions of my window in front of me.
I can work with each one independently, so I just select the window that I'm interested in working with, and you'll know that you've selected it because you have a highlight in your first column, or in one of the cells in the spreadsheet. And you can move it around, you can scroll through the rows or along the columns, by using your scrollbars. In the very first window I'm going to look at rows 2 and 3 of my information. In the second window, and I select that by clicking on a cell in that window, I'm going to scroll down to look through rows 4, 5, and 6. Similarly, select the third window, and look at rows 7,8 and 9.
And in the last one, select it by clicking into that particular window, and scrolling down to 10, 11 and 12. So you see how you can move the information independently so you can see different areas of exactly the same worksheet, at the same time, on your screen. Now you may want to hide some of this information because this is quite a bit of information that I'm looking at, and I don't want to see all of it at the same time. I can do that by going up to the Window group, and click the Hide command, and it hides the pane that I was looking at, that I was selected in. That was the very last one on my screen. Now that I'm in the new last pane on my screen, I can click Hide, and I'm closing each pane as I go along, or I'm hiding it.
I can unhide these panes by selecting the Unhide command, identifying the workbook that I would like to see, click OK, and now that particular workbook is popped back where it was originally on my screen. So it's very easy to manipulate the panes that you are looking at. There's no pains working with panes. Next were going to go, and take a look at freezing the information that's included in a pane, as well as saving your workspace.
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