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Excel 2007 Essential Training

Width and height


From:

Excel 2007 Essential Training

with Lorna Daly

Video: Width and height

These chapters are going to explore the basic formatting options that are available in Microsoft Excel. For you seasoned users of Excel, it'll introduce you to where you will find the commands in the ribbon, and for you brand-new users to Excel, it'll identify some of the options that you can use when you want to format your tables and data in Excel, to make it the most professional looking that it can be. We're going to do this by using our EatCake Sales Forecast table that you're now very familiar with. So let's go open it now. Scroll over to the Microsoft Office button in the top left hand corner and click once. This gives you the commands that you have available to you. By selecting the Open command, it'll present you with your Exercise Files.
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  1. 36s
    1. Welcome
      36s
  2. 10m 57s
    1. Why use a spreadsheet?
      1m 44s
    2. What's changed in Excel 2007?
      5m 37s
    3. The Ribbon
      2m 9s
    4. The Microsoft Office Button
      1m 27s
  3. 12m 10s
    1. What's on the Ribbon?
      1m 56s
    2. Making your way around the Ribbon
      2m 12s
    3. Customizing the Ribbon
      3m 8s
    4. Customizing the Microsoft Office Button
      4m 54s
  4. 16m 15s
    1. Opening old worksheets
      2m 24s
    2. Adding and deleting worksheets
      3m 18s
    3. Inserting and deleting cells
      6m 53s
    4. Freezing areas of a worksheet
      3m 40s
  5. 20m 51s
    1. Width and height
      7m 25s
    2. Numeric formats
      2m 21s
    3. Alignment of data
      3m 19s
    4. Playing with fonts
      2m 58s
    5. AutoFilter
      2m 21s
    6. Formatting as a table
      2m 27s
  6. 21m 31s
    1. Removing duplicates
      6m 1s
    2. What is Conditional Formatting?
      2m 21s
    3. Working with Conditional Formatting
      2m 14s
    4. Managing Conditional Formatting rule preferences
      2m 39s
    5. Converting text to columns
      4m 35s
    6. Data validation
      3m 41s
  7. 10m 56s
    1. Templates
      3m 45s
    2. Styles
      3m 35s
    3. AutoFormat
      3m 36s
  8. 12m 16s
    1. Excel lists have now become tables
      2m 34s
    2. Converting text to columns
      3m 11s
    3. Sorting and Grouping
      5m 9s
    4. Creating a summary report
      1m 22s
  9. 6m 44s
    1. Proofing your work
      3m 31s
    2. Providing comments on worksheets
      3m 13s
  10. 11m 43s
    1. Protecting and sharing a worksheet
      3m 57s
    2. Allowing others to edit ranges
      4m 3s
    3. Track Changes
      3m 43s
  11. 22m 43s
    1. Preparing to print
      2m 31s
    2. Print Preview
      3m 33s
    3. The Page Layout Tab
      3m 56s
    4. Page Breaks
      4m 36s
    5. The Page Layout View
      3m 54s
    6. Headers and Footers
      4m 13s
  12. 22m 34s
    1. Adding themes to your worksheet
      2m 53s
    2. Page setup options
      8m 0s
    3. Scale to Fit
      2m 26s
    4. Worksheet options
      5m 29s
    5. Inserting images
      3m 46s
  13. 3m 50s
    1. Using templates
      3m 50s
  14. 17m 48s
    1. Workbook Views
      2m 53s
    2. Hiding and Zooming
      3m 44s
    3. Window Panes
      5m 31s
    4. More screen options
      5m 40s
  15. 8m 16s
    1. Importing from Access
      2m 24s
    2. Using the Import Wizard for text files
      5m 52s
  16. 11m 23s
    1. The Find and Select button
      4m 34s
    2. Find and Replace
      2m 48s
    3. Removing duplicates
      4m 1s
  17. 17m 3s
    1. What are formulas?
      3m 20s
    2. Order of Operations
      2m 50s
    3. Relative and absolute referencing
      4m 54s
    4. The new Formula Tab
      5m 59s
  18. 17m 29s
    1. What are Functions?
      2m 57s
    2. AutoSum
      2m 47s
    3. Minimum
      3m 55s
    4. Trim
      5m 2s
    5. Left
      2m 48s
  19. 19m 51s
    1. Concatenation
      4m 10s
    2. SumIf
      4m 23s
    3. Lookup
      7m 25s
    4. What-If Analysis
      3m 53s
  20. 16m 44s
    1. Why create a chart?
      2m 12s
    2. Creating your chart
      3m 37s
    3. Modifying your chart
      6m 46s
    4. Laying out your chart
      4m 9s
  21. 17m 23s
    1. What are PivotTable reports and PivotChart reports?
      2m 32s
    2. Creating a PivotTable
      4m 47s
    3. Laying out your PivotTable
      2m 30s
    4. Designing your PivotTable
      4m 9s
    5. Creating a PivotChart
      3m 25s
  22. 8m 57s
    1. Why use macros?
      2m 14s
    2. Creating a macro
      4m 31s
    3. Macro security
      2m 12s
  23. 5m 36s
    1. Reviewing a workflow in Excel
      5m 36s
  24. 22s
    1. Conclusion
      22s

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Excel 2007 Essential Training
5h 13m Beginner Jan 31, 2007

Viewers: in countries Watching now:

Like the other applications in Microsoft Office 2007, Excel 2007 boasts upgraded features and a brand-new look. In Excel 2007 Essential Training , instructor Lorna A. Daly introduces the new version in detail. The training begins with the essentials of using the program, including how and why to use a spreadsheet, how to set up and modify worksheets, and how to import and export data. Lorna then moves on to teach more advanced features, such as working with functions and macros. Exercise files accompany the tutorials.

Subjects:
Business Spreadsheets
Software:
Excel
Author:
Lorna Daly

Width and height

These chapters are going to explore the basic formatting options that are available in Microsoft Excel. For you seasoned users of Excel, it'll introduce you to where you will find the commands in the ribbon, and for you brand-new users to Excel, it'll identify some of the options that you can use when you want to format your tables and data in Excel, to make it the most professional looking that it can be. We're going to do this by using our EatCake Sales Forecast table that you're now very familiar with. So let's go open it now. Scroll over to the Microsoft Office button in the top left hand corner and click once. This gives you the commands that you have available to you. By selecting the Open command, it'll present you with your Exercise Files.

We're looking in 04 Basic Formatting folder, for the EatCake Sales Forecast option. Highlight it, and click the Open option. And now we've got it open in Microsoft Excel. This is a really nice looking table because the formatting has already been done on it. But when you're first working in Excel, it doesn't necessarily start off like this. I'm going to decrease the size of column D and column E, just to show you what might happen when you're working with the Microsoft Excel environment before you've done your formatting. As I mouse up to the top, outside of my grid, but into my column identifiers, you'll notice that my mouse has changed from a plus sign up to a downward pointing arrow.

I also want to move it over to the right a slight bit, and you'll notice now it's changed into crosshairs. As soon as I see a crosshair icon, I know I can now manipulate the size of the column. I'm going to decrease the size of this column by right-clicking on the mouse and sliding it over to the left. So I'm clicking and dragging here. And what happens to the information that's in my column here. It cuts off, or truncates the information, I don't see all of restaurants any longer, I'm losing the t and the s. If I go up to my formula bar up here, you'll see that the whole information is still contained in the cell but the information isn't displayed on my spreadsheet. What happens if my information is numeric, what happens then? I simply-- by decreasing the size of that column.

Now see that they get a bunch of numbers--so it's in there. So when you have a cell that's too small, and it's containing numbers, you will see number signs inside it. Even though as I move over, and now select cell E10, the number that I've stored in the cell is still valid, because it's up here in my formula bar. However, it's not presenting in my spreadsheet. How can I adjust this? How can I make the information visible? And that's what you're working with your height and your width of your information will do for you.

Well, there's a couple of ways. So let's work with the most visual way, and we'll do that, starting back in cell D10. So select cell D10, and then move up back up into the top row over the column identifier and look for the crosshairs. Make sure that your mouse is now a crosshair, and simply click and drag the mouse over, until you feel that that's an acceptable size. So you're visually just gauging how big you want that cell to be, and let go of your mouse. And very easily, you can see whether or not you've got enough information displayed, perhaps in this case I might have a little bit too much, so I just want to adjust it slightly to the left.

And, so, if you're a visual person, this is the easiest way to work with adjusting your column width, is just to move your mouse by using the crosshairs. Let's say you're a little bit more technically bent, and you would like a different way of working with it. And you also want to see what happens when I use the ribbon. So let's go over to column E. Select column E by using the downward pointing arrow, and clicking once. That highlights the whole column that you want to select. When you selected it, you'll notice that it's shaded, or it's highlighted in a different color, so you know that's the column that you're going to affect with the next command you're working on.

SO I click this, I go up over to my Format ribbon, and I pull down my formatting options. And I select Column Width, as my choice. SO I get my Column Width dialog box showing up here and it's asking me, what size of this column would you like it to be? And I put in 15. Now, what this is doing is, this is identifying the number of characters that I'm allowing to be in that cell, be it numbers, identifiers such as dollar signs, decimal places, letters, and basically giving enough space for 15 characters to be included in that cell, in that whole column. In this particular case, I click on OK, and it pops it out automatically.

automatically. So, there's two ways you can work with that, you can visually move the mouse over to the size you'd like it to be, or you can use the ribbon Format here, the ribbon command under formatting. Now that I'm back here, I'd just like to show you another really easy option for those of you that don't even want to get that detailed in how to manipulate the columns in your spreadsheets. You have this AutoFit Column Width. If you select that, you're letting the system take care of all of the decision-making, and it defaults to that best fit for that particular column.

So for those of you that like to have the decision-making taken completely away from you, use AutoFit Column Width to work with the column sizes. You can also manipulate the height of your rows. An example of this is in your EatCake Sales Forecast row here. You notice how it's a little bit thicker or larger than the rest of the rows that are in this particular spreadsheet. You can manipulate the size of the rows to highlight pieces of information in a very similar fashion as you can manipulate the column widths. Except this time you're working on the rows. If I move my mouse over to the bar between row 2 and row 3, it turns into another type of crosshair. As soon as I see that, I click on it and I pull down the row until it's where I'd like it to be.

And I take a look at how big that particular section is. Very, very easy to do again. Just as you could manipulate the columns by using the ribbon format, again, you can use the same thing with your rows. For those of you that prefer to use the ribbon formatting options, you select the row that you would like to identify by clicking in the row column, and it selects the whole row just like it selected the column. Go up to the formatting option, and in this case, select Row Height. Now in this particular dialog box, what the number here is identifying is the points, the number of points that are used to create the size of that particular row.

A point is 1/72 of an inch, and the default size of a row height is about 12, just over 12 points. So here, we've got quite a large area to work with. This in not going to be as easy to work with, in terms of guessing the size as you would if you were working with the column width, because the column width you're working with actual characters. For those you that would like to use the point options, certainly put in the options, and click OK, and it'll display the size that you've adjusted it to. In my case though, I think it's going to be much easier to go up to my formatting, and select AutoFit Row Height, and it brings it in to a much easier way to work with it.

Either that, or again, as a repeat, just using the visual options for your sales forecast. That gives you a really good overview of the different formatting options for your row and column heights and widths. And now we're going to take a look at the different other formatting options that you have available in the cells in a Microsoft spreadsheet.

Find answers to the most frequently asked questions about Excel 2007 Essential Training.


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Q: When trying to apply the techniques from the “Relative and absolute referencing” video to a worksheet other than the exercise file included with the title, the formulas did not work for the entire worksheet. The formulas would only work when going through the worksheet row by row. What could be causing this to happen?
A: When trying to apply formulas to a whole workshee, here is a tip to try:

If you want to always refer to the same cell then use an absolute reference. For example, always pulling the value from cell A3 would be referenced as $A$3. This will never change no matter where you copy it to in the spreadsheet.

 If you want to reuse the same formula, but with values in different cells,  use the relative reference, A3. This way formula =A3*B3 will become =A4*B4 as you copy it down a column.
Q: In the chapter 7 video "Sorting and Grouping" at approximately 4:05, the author says to go to cell 5 on the worksheet and click on Subtotal to subtotal the grouping. My screen will not allow me to click on the Subtotal option at the top of the page. Is this an issue with my version of Excel?
A: It seems that there is an error in the instructions in this video. The video should have instructed users to do the subtotaling first, then create the table.
Q: Where can I learn more about Excel formulas?
A: Discover more on this topic by visiting Excel formulas on lynda.com.
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