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What is Conditional Formatting?

From: Excel 2007 Essential Training

Video: What is Conditional Formatting?

We're now going to take a look at something that's very powerful in Excel 2007, and that's Conditional Formatting. For those of you that would like to follow along, please open EatCake Sales Forecast5, found in your Exercise Files. What does Conditional Formatting do? Let's take a look at the description that we find on the ribbon. As we mouse over the Conditional Formatting option, on the Home tab of the ribbon, it explains to us that conditional formatting will highlight interesting cells, emphasize unusual values, and using visual data such as data bars, color scales and icon sets, identify specific areas that you'd like to highlight in your table.

What is Conditional Formatting?

We're now going to take a look at something that's very powerful in Excel 2007, and that's Conditional Formatting. For those of you that would like to follow along, please open EatCake Sales Forecast5, found in your Exercise Files. What does Conditional Formatting do? Let's take a look at the description that we find on the ribbon. As we mouse over the Conditional Formatting option, on the Home tab of the ribbon, it explains to us that conditional formatting will highlight interesting cells, emphasize unusual values, and using visual data such as data bars, color scales and icon sets, identify specific areas that you'd like to highlight in your table.

Let's see how this works in practice. First of all, select an area of the table that you would like to highlight. So by clicking on cell E4, and dragging until I reach cell E10, I've identified that that's the particular of the table that I want to work with. I go up to the Conditional Formatting section and click on the drop-down list. When I click on the Conditional Formatting option, I see a different set of commands available to me. And the one that we're going to take a look at is the highlighting cells rules. I want to identify areas in that particular section of the table that are greater then $500,000. So I select the Greater Than rule, click on it once, and put in the value that I'm looking to track. As I do that, you'll notice in the area that I've highlighted in the table, that it already identifies those values that are over $500,000. And it does so by filling them in with the formatting that you see in this drop-down list. If I'm happy with that, I can just click OK, and my Conditional Formatting is applied.

If I'd like to change up the formatting at any space in time, I simply go back to the command, I can either change the value that I am looking for, or the way that the information is displayed with a different formatting options. On my green background, I have to say that I like yellow a lot better, let's leave it at that. That's how easy it is to use the Conditional Formatting command in the new Home tab. Now let's take a look at how we can change, clear and adjust those conditional formats in our next movie.

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This video is part of

Image for Excel 2007 Essential Training
Excel 2007 Essential Training

85 video lessons · 77488 viewers

Lorna Daly
Author

 
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  1. 36s
    1. Welcome
      36s
  2. 10m 57s
    1. Why use a spreadsheet?
      1m 44s
    2. What's changed in Excel 2007?
      5m 37s
    3. The Ribbon
      2m 9s
    4. The Microsoft Office Button
      1m 27s
  3. 12m 10s
    1. What's on the Ribbon?
      1m 56s
    2. Making your way around the Ribbon
      2m 12s
    3. Customizing the Ribbon
      3m 8s
    4. Customizing the Microsoft Office Button
      4m 54s
  4. 16m 15s
    1. Opening old worksheets
      2m 24s
    2. Adding and deleting worksheets
      3m 18s
    3. Inserting and deleting cells
      6m 53s
    4. Freezing areas of a worksheet
      3m 40s
  5. 20m 51s
    1. Width and height
      7m 25s
    2. Numeric formats
      2m 21s
    3. Alignment of data
      3m 19s
    4. Playing with fonts
      2m 58s
    5. AutoFilter
      2m 21s
    6. Formatting as a table
      2m 27s
  6. 21m 31s
    1. Removing duplicates
      6m 1s
    2. What is Conditional Formatting?
      2m 21s
    3. Working with Conditional Formatting
      2m 14s
    4. Managing Conditional Formatting rule preferences
      2m 39s
    5. Converting text to columns
      4m 35s
    6. Data validation
      3m 41s
  7. 10m 56s
    1. Templates
      3m 45s
    2. Styles
      3m 35s
    3. AutoFormat
      3m 36s
  8. 12m 16s
    1. Excel lists have now become tables
      2m 34s
    2. Converting text to columns
      3m 11s
    3. Sorting and Grouping
      5m 9s
    4. Creating a summary report
      1m 22s
  9. 6m 44s
    1. Proofing your work
      3m 31s
    2. Providing comments on worksheets
      3m 13s
  10. 11m 43s
    1. Protecting and sharing a worksheet
      3m 57s
    2. Allowing others to edit ranges
      4m 3s
    3. Track Changes
      3m 43s
  11. 22m 43s
    1. Preparing to print
      2m 31s
    2. Print Preview
      3m 33s
    3. The Page Layout Tab
      3m 56s
    4. Page Breaks
      4m 36s
    5. The Page Layout View
      3m 54s
    6. Headers and Footers
      4m 13s
  12. 22m 34s
    1. Adding themes to your worksheet
      2m 53s
    2. Page setup options
      8m 0s
    3. Scale to Fit
      2m 26s
    4. Worksheet options
      5m 29s
    5. Inserting images
      3m 46s
  13. 3m 50s
    1. Using templates
      3m 50s
  14. 17m 48s
    1. Workbook Views
      2m 53s
    2. Hiding and Zooming
      3m 44s
    3. Window Panes
      5m 31s
    4. More screen options
      5m 40s
  15. 8m 16s
    1. Importing from Access
      2m 24s
    2. Using the Import Wizard for text files
      5m 52s
  16. 11m 23s
    1. The Find and Select button
      4m 34s
    2. Find and Replace
      2m 48s
    3. Removing duplicates
      4m 1s
  17. 17m 3s
    1. What are formulas?
      3m 20s
    2. Order of Operations
      2m 50s
    3. Relative and absolute referencing
      4m 54s
    4. The new Formula Tab
      5m 59s
  18. 17m 29s
    1. What are Functions?
      2m 57s
    2. AutoSum
      2m 47s
    3. Minimum
      3m 55s
    4. Trim
      5m 2s
    5. Left
      2m 48s
  19. 19m 51s
    1. Concatenation
      4m 10s
    2. SumIf
      4m 23s
    3. Lookup
      7m 25s
    4. What-If Analysis
      3m 53s
  20. 16m 44s
    1. Why create a chart?
      2m 12s
    2. Creating your chart
      3m 37s
    3. Modifying your chart
      6m 46s
    4. Laying out your chart
      4m 9s
  21. 17m 23s
    1. What are PivotTable reports and PivotChart reports?
      2m 32s
    2. Creating a PivotTable
      4m 47s
    3. Laying out your PivotTable
      2m 30s
    4. Designing your PivotTable
      4m 9s
    5. Creating a PivotChart
      3m 25s
  22. 8m 57s
    1. Why use macros?
      2m 14s
    2. Creating a macro
      4m 31s
    3. Macro security
      2m 12s
  23. 5m 36s
    1. Reviewing a workflow in Excel
      5m 36s
  24. 22s
    1. Conclusion
      22s

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