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Using instant date/time entry

From: Excel 2010: Working with Dates and Times

Video: Using instant date/time entry

For some users they enter the current date throughout the course of a day frequently, and some users even the current time. You could enter this information very quickly with a couple of great keystroke shortcuts. Suppose we want to put the current date in cell B2. As I am recording this in mid-July of 2010, Ctrl+; that's the current date. That's it. This is also handy if you want to put in, say in a different cell, a nearby date. Maybe you want to put in the 21st or the 28th or something like that. Ctrl+; and since I am still editing here change the 0 to 8 and do that, makes it fast.

Using instant date/time entry

For some users they enter the current date throughout the course of a day frequently, and some users even the current time. You could enter this information very quickly with a couple of great keystroke shortcuts. Suppose we want to put the current date in cell B2. As I am recording this in mid-July of 2010, Ctrl+; that's the current date. That's it. This is also handy if you want to put in, say in a different cell, a nearby date. Maybe you want to put in the 21st or the 28th or something like that. Ctrl+; and since I am still editing here change the 0 to 8 and do that, makes it fast.

Current time, the keystroke shortcut Ctrl+Shift+;. This will be the standard display. You can certainly change that. Depending on whether you might have had a date in here previously you might see this kind of a display, and so a simple right-click and Format Cells and a time entry, something like this perhaps, either this variation or the one that shows AM/PM. In both cases here, what you are doing is saving typing. You're not putting in any kind of datat that's going to be dynamic, that's going to change.

It will not change unless you actually change the content of the cell. Some people actually will put this into a worksheet just before they print it because it is accurate at the moment. But it's fast, it's easy, and it saves you a good deal of typing here and there. Particularly with the date, because I think a lot of people will use this frequently.

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Excel 2010: Working with Dates and Times

28 video lessons · 5446 viewers

Dennis Taylor
Author

 
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  1. 1m 33s
    1. Welcome
      1m 13s
    2. Using the exercise files
      20s
  2. 5m 29s
    1. Understanding how Excel records and stores dates
      3m 56s
    2. Understanding how Excel records and stores times
      1m 33s
  3. 12m 59s
    1. Looking at standard date/time entry options and acceptable alternatives
      2m 51s
    2. Using instant date/time entry
      1m 27s
    3. Using the TODAY and NOW functions for dynamic date/time entry
      3m 4s
    4. Using Auto Fill to enter date and time series
      5m 37s
  4. 6m 17s
    1. Exploring keystroke shortcuts
      1m 45s
    2. Formatting time for hours over 24
      2m 16s
    3. Creating custom date formatting
      2m 16s
  5. 17m 45s
    1. EOMONTH and EDATE: Calculating ends of months and future/past dates
      4m 30s
    2. DATEDIF: Calculating date differences by year, month, day, and more
      4m 17s
    3. WEEKDAY: Determining the day of the week
      1m 49s
    4. NETWORKDAYS: Calculating working days
      2m 26s
    5. WORKDAY: Calculating ending dates
      1m 56s
    6. DATEVALUE and TIMEVALUE: Converting text entries into dates and times
      2m 47s
  6. 21m 9s
    1. Calculating date differences across days, months, and years
      1m 45s
    2. Calculating time differences within and across days
      4m 56s
    3. Calculating fiscal years and quarters
      5m 24s
    4. Rounding time calculations to convenient intervals
      4m 42s
    5. Using times with currency calculations
      2m 44s
    6. Calculating holidays (Labor Day, Thanksgiving, Memorial Day, etc.)
      1m 38s
  7. 15m 18s
    1. Using special date filters with date data
      3m 27s
    2. Using date controls in data validation rules
      5m 41s
    3. Using date functions in data validation rules
      3m 7s
    4. Converting unusually formatted dates into usable data (text to columns)
      3m 3s
  8. 18s
    1. Goodbye
      18s

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