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Using evaluation in Excel

From: Excel 2010 Essential Training

Video: Using evaluation in Excel

Formulas can get very complicated very quickly. So when you start getting answers that don't look right or maybe you just want to double check to see that they are right, the Evaluation feature can help you examine a formula piece by piece. If you watched the movie on the IF function, this is a similar worksheet and here's what this worksheet is saying. It's looking at the sales of all of these people and it's evaluating, it's creating an average. If you take a look at any of the commission rates and look at this complicated formula, what the formula is doing is it's saying if the amount that the person's sold is at least average or average or above average, then let's give them a higher commission rate.

Using evaluation in Excel

Formulas can get very complicated very quickly. So when you start getting answers that don't look right or maybe you just want to double check to see that they are right, the Evaluation feature can help you examine a formula piece by piece. If you watched the movie on the IF function, this is a similar worksheet and here's what this worksheet is saying. It's looking at the sales of all of these people and it's evaluating, it's creating an average. If you take a look at any of the commission rates and look at this complicated formula, what the formula is doing is it's saying if the amount that the person's sold is at least average or average or above average, then let's give them a higher commission rate.

If not, if they're selling below the average then we give them a lower commission rate and we're finding the commission rates over here in Column F. So let's go and evaluate this formula piece by piece to make some sense out of it. So go up to the Formulas tab and over here under Formula Auditing, click Evaluate Formula and this comes up, let me just move it out of the way. So this is showing us the formula as it exists now and you notice this B5 is underlined because that's what it's starting at. So click Evaluate and it says IF B5. What is B5? Well, B5 is 509.7 and there is 509.7.

Well, is this greater than or equal to this average? Now this average is underlined so when you click Evaluate, it's going to evaluate that underline. Oh okay, if 509.7 is at least 537 point a bunch of numbers, that's the average, okay. Click Evaluate and now it says IF False, meaning that okay now it evaluated the fact that 509.70 is false, that it's equal to or greater than the average. Now, the whole thing is underlined, click Evaluate again and it evaluates that statement to 5% and then we click Close and we're back to where we were.

So by evaluating this formula, we can see exactly why this number is 5%.

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This video is part of

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Excel 2010 Essential Training

80 video lessons · 126272 viewers

Bob Flisser
Author

 
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  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

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