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Using enhanced smart tags and the Paste preview

From: Excel 2010 New Features

Video: Using enhanced smart tags and the Paste preview

Microsoft discovered that about 90% of the time the first thing the user does after pasting is to undo. So obviously something wasn't working quite right. So now when you paste, you'll see the New Paste Options pop-up which would make it easier to choose what you want. So even if you don't get what you expect immediately, you'll have a better shot at doing it. So let's do this. Let's click inside this table here. And when you do, you may see this Table tools and Design tab come up. And that's really not important right now. What we want to do is select all of the cells in this table.

Using enhanced smart tags and the Paste preview

Microsoft discovered that about 90% of the time the first thing the user does after pasting is to undo. So obviously something wasn't working quite right. So now when you paste, you'll see the New Paste Options pop-up which would make it easier to choose what you want. So even if you don't get what you expect immediately, you'll have a better shot at doing it. So let's do this. Let's click inside this table here. And when you do, you may see this Table tools and Design tab come up. And that's really not important right now. What we want to do is select all of the cells in this table.

Now press Ctrl+A to select all. That selects all the data. Press Ctrl+A a second time, and that selects the column headers and the total row down at bottom. Now copy to the clipboard as you normally would. I'll press Ctrl+C. And let's go to Sheet2. And I'm going to go over here to around E6, because I want to leave that left side opened. You'll see why. Rather than just pasting in, I'm going to click on the Paste button here. So now you can see the menu that comes out. Now if you simply roll over these, it shows you a preview of what you will get before you paste.

Now this first - let me go back to this for a second. This is what you'd get if you just did a normal paste, if you just pressed Ctrl+V. But you can see just the formulas, formulas & numbering format if you have any. If you have borders, you can get rid of them. The next one is pretty cool, is if you want to keep the column widths, you can do that. If you are just concerned with the values, you have some other options here. And you can see the tooltips that come up. Here is the new thing that I want to show you is Paste Picture. So I'll choose this. So now this looks like a regular Excel worksheet, but it really is a picture.

And you can see there are sizing handles. So I could do things like stretch it out, I can shrink it, and I can rotate it. Let me make this a little bigger here. When I get this rotation handle, I can rotate it, because it's a picture and you see it's floating on top of the worksheet. In older versions of Excel, you were able to copy as a picture and paste as a picture, but had to jump hoops and find hidden commands to do that. So here it's right up in front, which is a really great feature. Let's say you wanted to have maybe a bunch of sheets, kind of as collage, one on top of another.

This is a great way to do it. You notice it doesn't look as smooth and nice as a regular sheet, just because it's turned into a picture, and it's rotated - not much we can do about that. But if that's something you needed that's right there. Okay, I'm just going to delete this here. And you notice down on bottom, it says Select destination and paste because it's still the clipboard, if you go to sheet where you can see the marching ants are still there. And this time instead of using the Paste button up here, I'm just going to do a plain old Ctrl+V. And now we have the Smart Tag. Now the Smart Tags have been around for a couple versions.

But now when you click it, you get the same options that you did before. But there's a bit of a difference. When we used the Paste button on the Ribbon before, we got a preview before we click. Now here when you rollover, it shows you the same little tooltips, but nothing happens until you click. So I'm going to choose Keep Source Column Width. So when I roll over or roll away, nothing happens. When I click it then it keeps the column width. So that's really the difference is do you want to see the preview before you paste or after you paste? But this is a really great feature, and you don't really have to do much to learn about it.

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Excel 2010 New Features

25 video lessons · 10921 viewers

Bob Flisser
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