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Excel 2013 Essential Training

Using Undo and Redo


From:

Excel 2013 Essential Training

with Dennis Taylor

Video: Using Undo and Redo

We all make mistakes from time-to-time and of course working with Excel is no exception. Let's imagine maybe we're going to make a serious mistake here. We want to get rid of these numbers and maybe we've just got row 2 selected and aren't thinking so clearly. Cell A, too, might look like it's not part of the mix here. So, you might go to Delete here, maybe you're exploring the commands, you're not familiar with how they work, you happen to click this and you realize that did a lot more than you wanted it to do. So, you'd like to reconsider all of that. In the Quick Access Toolbar--unless you've removed the button and I strongly suggest that you probably didn't and hope you didn't-- the Undo button is right here and it's followed by the word representing what you last did, the last action you took--in this case "Delete".
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  1. 1m 6s
    1. Welcome
      43s
    2. Using the exercise files
      23s
  2. 29m 37s
    1. What is Excel used for?
      1m 49s
    2. Using the menu system
      4m 30s
    3. The Quick Access Toolbar
      4m 41s
    4. The structure of a worksheet or workbook
      3m 41s
    5. Using the Formula bar
      1m 43s
    6. Using the Status bar
      2m 24s
    7. Navigation and mouse pointers
      2m 20s
    8. Shortcut menus and the Mini toolbar
      3m 24s
    9. Using the built-in help
      2m 54s
    10. Creating new files
      2m 11s
  3. 24m 1s
    1. Exploring data entry and editing techniques
      4m 41s
    2. Entering data with AutoFill
      4m 6s
    3. Working with dates and times
      3m 32s
    4. Using Undo and Redo
      4m 50s
    5. Adding comments
      2m 55s
    6. Using Save or Save As
      3m 57s
  4. 30m 7s
    1. Creating simple formulas: Totals and averages
      5m 25s
    2. Copying a formula for adjacent cells
      2m 54s
    3. Calculating year-to-date profits
      3m 9s
    4. Creating a percentage-increase formula
      4m 7s
    5. Working with relative, absolute, and mixed references
      4m 7s
    6. Using SUM and AVERAGE
      3m 25s
    7. Using other common functions
      7m 0s
  5. 46m 7s
    1. Exploring font styles and effects
      4m 7s
    2. Adjusting row heights and column widths
      3m 37s
    3. Working with alignment and Wrap Text
      4m 2s
    4. Designing borders
      3m 26s
    5. Exploring numeric and special formatting
      5m 36s
    6. Formatting numbers and dates
      4m 31s
    7. Conditional formatting
      4m 21s
    8. Creating and using tables
      9m 59s
    9. Inserting shapes, arrows, and other visual features
      6m 28s
  6. 20m 40s
    1. Inserting and deleting rows and columns
      4m 52s
    2. Hiding and unhiding rows and columns
      4m 2s
    3. Moving, copying, and inserting data
      5m 42s
    4. Finding and replacing data
      6m 4s
  7. 17m 51s
    1. Exploring the Page Layout tab and view
      7m 20s
    2. Previewing page breaks
      4m 56s
    3. Working with Page Setup and printing controls
      5m 35s
  8. 30m 30s
    1. Creating charts
      4m 36s
    2. Exploring chart types
      7m 47s
    3. Formatting charts
      5m 42s
    4. Working with axes, labels, gridlines, and other chart elements
      5m 35s
    5. Creating in-cell charts with sparklines
      6m 50s
  9. 12m 49s
    1. Freezing and unfreezing panes
      2m 39s
    2. Splitting screens horizontally and vertically
      4m 48s
    3. Showing necessary information with the Outlining feature
      5m 22s
  10. 23m 0s
    1. Displaying multiple worksheets and workbooks
      4m 17s
    2. Renaming, inserting, and deleting sheets
      2m 23s
    3. Moving, copying, and grouping sheets
      3m 39s
    4. Using formulas to link worksheets and workbooks
      6m 1s
    5. Locating and maintaining links
      6m 40s
  11. 20m 25s
    1. Using IF functions and relational operators
      3m 43s
    2. Getting approximate table data with the VLOOKUP function
      7m 6s
    3. Getting exact table data with the VLOOKUP function
      4m 42s
    4. Using the COUNTIF family of functions
      4m 54s
  12. 23m 50s
    1. Unlocking cells and protecting worksheets
      7m 50s
    2. Protecting workbooks
      2m 40s
    3. Assigning passwords to workbooks
      4m 41s
    4. Sharing workbooks
      4m 7s
    5. Tracking changes
      4m 32s
  13. 28m 32s
    1. Sorting data
      6m 9s
    2. Inserting subtotals in a sorted list
      8m 25s
    3. Using filters
      6m 16s
    4. Splitting data into multiple columns
      5m 4s
    5. Removing duplicate records
      2m 38s
  14. 35m 2s
    1. Creating PivotTables
      8m 36s
    2. Manipulating PivotTable data
      9m 47s
    3. Grouping by date and time
      6m 0s
    4. Grouping by other factors
      2m 33s
    5. Using slicers to clarify and manipulate fields
      4m 7s
    6. Using PivotCharts
      3m 59s
  15. 23m 29s
    1. Using Goal Seek
      6m 8s
    2. Using Solver
      6m 34s
    3. Using Scenario Manager
      6m 11s
    4. Using Data Tables
      4m 36s
  16. 24m 31s
    1. Definition and examples
      6m 48s
    2. Creating a simple macro
      7m 0s
    3. Running a macro
      10m 43s
  17. 29s
    1. Next steps
      29s

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Excel 2013 Essential Training
6h 32m Appropriate for all Jan 29, 2013

Viewers: in countries Watching now:

Whether you're a novice or an expert wanting to refresh your skillset with Microsoft Excel, this course covers all the basics you need to start entering your data and building organized workbooks. Author Dennis Taylor teaches you how to enter and organize data, perform calculations with simple functions, work with multiple worksheets, format the appearance of your data, and build charts and PivotTables. Other lessons cover the powerful IF, VLOOKUP, and COUNTIF family of functions; the Goal Seek, Solver, and other data analysis tools; and how to automate many of these tasks with macros.

Topics include:
  • What is Excel and what is it used for?
  • Using the menus
  • Working with dates and times
  • Creating simple formulas
  • Formatting fonts, row and column sizes, borders, and more
  • Inserting shapes, arrows, and other graphics
  • Adding and deleting rows and columns
  • Hiding data
  • Moving, copying, and pasting
  • Sorting and filtering data
  • Printing your worksheet
  • Securing your workbooks
  • Tracking changes
Subjects:
Business Charts + Graphs Spreadsheets Teacher Tools Education Student Tools
Software:
Excel Office Office 365
Author:
Dennis Taylor

Using Undo and Redo

We all make mistakes from time-to-time and of course working with Excel is no exception. Let's imagine maybe we're going to make a serious mistake here. We want to get rid of these numbers and maybe we've just got row 2 selected and aren't thinking so clearly. Cell A, too, might look like it's not part of the mix here. So, you might go to Delete here, maybe you're exploring the commands, you're not familiar with how they work, you happen to click this and you realize that did a lot more than you wanted it to do. So, you'd like to reconsider all of that. In the Quick Access Toolbar--unless you've removed the button and I strongly suggest that you probably didn't and hope you didn't-- the Undo button is right here and it's followed by the word representing what you last did, the last action you took--in this case "Delete".

Recognize also the keystroke shortcut for undo, Ctrl+Z. So, we're going to press this Undo button and bring back the row that we destroyed there by mistake. Now, not only can we undo our last action, but possibly the ones before that as well. With a little drop arrow to the right of undo--if you click it--shows us up to as many as a hundred different actions. Now, maybe I just opened the file, I've done some other formatting, so this one only goes back 18 actions. I think rarely do you want to go back that far, but you can consider undoing a whole series of steps, but you can only undo a consecutive set.

So, if I wanted to go back and undo some of the other things that I've been doing in the meantime--maybe I was working with data in other cells-- if I want to undo some of those actions but only a consecutive set of them, if I were to click right now for example, I would undo the last seven actions. Now, let's take a few actions on the screen here and maybe again we're novices, we're experimenting here, we've heard that you might be able to add color. So, we drag across this. This is covered in a later movie, but we're going to click this button right here and make everything yellow.

We sort of like that maybe for a while. Here's some button here it says "Font Color", so let's hit the drop arrow and we'll try something here maybe, something that's going to show up, maybe that. Maybe we like Bold, there's B, we'll try that too. So, we're experimenting with some formatting features here. Maybe we use this for a while and we say, "I'm not sure if I like that". Now, we might have done other thing things in the meantime. Maybe we put in some data down here. Maybe put in some numbers. Now, if we want to go back and undo some of the formatting that we did, if we go back to the drop arrow just to the right of undo, it also includes the recent typing that we just did.

Now, if it's okay to get rid of those, we will, if we want to get rid of Bold, well, maybe we do and the font color we made in the format. The point is we have the choice of deleting these, but only the consecutive actions. So, if we go back this far, we will still be leaving the font color in the background. If we include the font, then we will be getting rid of that font color in addition to our two typing entries in the Bold. So, let's say we do that. Now, anytime you undo actions, whether it's one or many, the actions that you undid are stored in a different category called "redo".

There's another arrow over here called Redo. It's got a keystroke shortcut of Ctrl+Y. So, if we click drop arrow here, we will see the features that we just undid and maybe we undid more than we wanted to. So, to undo the undo, it's called "redo". Maybe we want to bring back the font color and the Bold that we had applied, so we'll do that. Now, part of this is being set up just, for example purposes, but I think you can sense how sometimes you use undo, because you really made a serious mistake and you want to undo it.

At other times you might even want to kind of toggle back and forth between changes. This is not the best example of it, but we might, for example using--Ctrl+Z--now and that take us back to here; I'll press again, takes us back to this look. What if I change my mind? I'll press Ctrl+Y, sort of reverse stream. So, you might try that for example, if you're working with certain charts, you can toggle back and forth with the Ctrl+ Z and Ctrl+Y. The main capability though here is this idea that when you make a serious mistake--when you perhaps delete data you didn't want or made a change--that you can undo it.

Now, the feature is not universal, particularly when it comes to changes that you make to Sheet Tabs. If you've never used these, you might not have seen that if you right-click one of the Sheet Tabs, you'll see quite a few choices here, nearly all of these you cannot undo. So, don't ever assume that if you delete a sheet, you'll be able to get it back. So, you want to be careful with undo. It is a great feature, no question about that, but don't assume that every single thing you do can be undone; but it's a real lifesaver at times. Keep in mind too, sometimes when you're experimenting with data, it might make sense to go through the cycle of undoing--Ctrl+Z and then redo with Ctrl+Y to compare two different appearances on your screen.

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