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Using SUMIF and AVERAGEIF

From: Excel 2010 Essential Training

Video: Using SUMIF and AVERAGEIF

I want to show you a couple functions you can use that will let you add numbers or average numbers based on a condition. To do that, we use the SUMIF and the AVERAGEIF functions. First, let's take a look at what's happening in the worksheet. We see we have all these people and it's sorted by last name. People who are in different departments, they are of different states, we have what hours they put in, and we have the rate that they get paid per hour. So we are going to use the SUMIF and AVERAGEIF functions. So, the syntax of the SUMIF function.

Using SUMIF and AVERAGEIF

I want to show you a couple functions you can use that will let you add numbers or average numbers based on a condition. To do that, we use the SUMIF and the AVERAGEIF functions. First, let's take a look at what's happening in the worksheet. We see we have all these people and it's sorted by last name. People who are in different departments, they are of different states, we have what hours they put in, and we have the rate that they get paid per hour. So we are going to use the SUMIF and AVERAGEIF functions. So, the syntax of the SUMIF function.

We say first find where the states are. That's going to be down Column C. That's going to be the whole collection of those cells. Once we determine where the states are, we pick out which state we want. So, what we are going to do is we are going to find out of everybody who works in New Jersey, those people pick out their hours and add them. Once, we find out who they are and what state they're in and we could find out what their hours are. We want to cherry pick those hours and add them up. Now, we also wanted to an average and we are going to find out let's say for Vermont and for California, what is the average rate.

So, again we'll pick up all the states, we'll pick out Vermont, we'll pick out California. Then we will take for those particular people, we'll cherry pick their rate to average. So, let's scroll to the bottom. We'll start with New Jersey. So we are going to say =sumif, open up the parenthesis, right. Every function has a set of parenthesis. So first thing we have to do is find the range of states. So, let's scroll at the top and we'll choose the first state and you can just drag down to the last one over here. So, we could see the range is C5 to C36.

That's where all the states are. Well, that's a first argument, so we'll type a comma. Now, that we know where the states are, we want to -pick New Jersey. So pen up double quotes, type in NJ. Uppercase, lowercase, it doesn't matter. Close the double quote. That's the second argument. So, we type in a comma. Now, the third argument is what do we want to add? What is that range to add? So, let's go up here and we are going to add the hours. So we can scroll from the first one down to the last one and that's it. I'll press Ctrl+Enter.

Now, we can see the total hours for the people in New Jersey are 481.4. Let's do one more for practice. We'll do it for Pennsylvania. So, let's go here to D39, type =sumif, open up the parenthesis. The same thing, we want the same range of states. This time instead of dragging maybe this will be a little easier. Click the first one here and scroll down. I am just using the rolling wheel on the mouse and Shift+Click the last one. That is hold the Shift key down and click the last one. You might find that a little easier. So, it's the same range, type in comma, and we want Pennsylvania.

So, open up the double quotes and close the double quotes. That's the second argument so you type a comma. Well, again what do we want to sum? We want to sum the hours. So, we'll do like we did last time. Click the first hour, scroll down, I will use the rolling wheel, hold the Shift key down and click the last one. Again, we can see there is that range that we want to add and Enter or Ctrl+Enter. Now, we can see the total hours for Pennsylvania we've cherry-picked out is 221.50 hours. So now let's find the average rate.

We want the average rate. We will start with Vermont. So, click here in E41 and we'll say =averageif, open up the parenthesis and same thing, same range of states. Click the first state, scroll down, Shift+Click the last state and type in a comma. Now, we want to pick out which they do we want. So, open the double quotes for Vermont. Close the double quotes. That's the second condition so type a comma. What do we want to average? Well, we want to average the rate.

So, click the first rate, scroll down, and Shift+Click the last rate. Then press Enter or Ctrl+Enter. Now, we could see the average rate for Vermont is $25.17. So, that's how the SUMIF and the AVERAGEIF functions are very powerful tools to let you get the sum that you want and the average that you want by cherry-picking values. I think it's pretty cool.

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This video is part of

Image for Excel 2010 Essential Training
Excel 2010 Essential Training

80 video lessons · 127762 viewers

Bob Flisser
Author

 
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  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

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