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Setting Up a Database in Excel 2010
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Using the Ribbon Design tab to control table formatting


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Setting Up a Database in Excel 2010

with Dennis Taylor

Video: Using the Ribbon Design tab to control table formatting

When you convert a list into a Table, you automatically get this color layout, and that might be fine. However, anytime the active cell is within a Table, you do have a Table tools ribbon and Design tab, and we've got Table Styles off to the right, and how many choices do we have, if you're really counting, there is 61. We can easily make changes here and as we slide over these choices, we get a preview. Sometimes we do this just for the sake of variety, at other times we think of how this will look on the printed page, maybe we have printed some of these.

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Setting Up a Database in Excel 2010
43m 27s Appropriate for all Oct 21, 2011

Viewers: in countries Watching now:

In this course, author Dennis Taylor shows how to use Excel for creating a simple database. The course explains the limits of Excel as a data management tool and spells out the design considerations for creating a database. It also demonstrates using tables to simplify database creation as well as the Form and Data Validation tools to manage data.

Topics include:
  • Understanding database design concepts
  • Using the Text to Columns feature
  • Creating fields
  • Using tables
  • Adding total fields
  • Formatting tables with the Design tab
  • Using the Form tool to build and view data
  • Using data validation to restrict data entries
Subjects:
Business Databases
Software:
Excel
Author:
Dennis Taylor

Using the Ribbon Design tab to control table formatting

When you convert a list into a Table, you automatically get this color layout, and that might be fine. However, anytime the active cell is within a Table, you do have a Table tools ribbon and Design tab, and we've got Table Styles off to the right, and how many choices do we have, if you're really counting, there is 61. We can easily make changes here and as we slide over these choices, we get a preview. Sometimes we do this just for the sake of variety, at other times we think of how this will look on the printed page, maybe we have printed some of these.

Some of these look like their design has used up all the ink in your color printer, but you have your reasons for changing, and of course, it's really easy to make changes just by sliding over the one you want. Try this one for a while, that one for a while, and so on. If you're working with data and you want to convert it into a Table, another way to create a Table does give you the choice before actually seeing the Table, and that's on the Home tab if you choose, Format as Table, it's in the Styles group. And here, before actually seeing the data as a Table, we make a choice ahead of time.

There is no live preview as we do this, so perhaps we're just guessing that how this will look. We'll pick one, and then looking at the dialog box quickly to confirm that Excel has chosen the proper amount by the data, Table has headers click OK, we have that choice. So just a slight difference in the way we use this, and here too, we can make these changes. Now there are some other things we might want to consider changing too, you'll see some choices here on the Design tab, Banded Rows; you probably do want those, although some people might want to have Banded Columns.

Again, it might depend upon the nature of the data, and maybe that's a better choice here. I am pretty sure you wouldn't want both, if you try both of these, not a great choice. You also see choices here for First Column, so what happens when I choose First Column here, notice that Column A has a different look than the other data. Last Column; that's way off to the right in this contiguous list here, it's the same idea. Now as you experiment with different layouts here and you might want to consider doing that, then see the effect of that and you might have to comeback on some of these and try these again, and depending upon which these Table Styles you've chosen, the first row might not look that different.

Sometimes all it does is make the text bold, so you want to experiment with that probably a little bit to see how that plays out. Well, what happen on this Table, for example, if we choose First Column up there in the Design tab? It simply makes the data bold and that might be just what you want too. Last Column here, because we don't have our data quite complete out in columns K, L and Ml that really has no obvious effect. But you want to experiment with these a little bit, and although I wouldn't suggest it's at all necessary if there is some rationale that says, you don't either like any of these, or you want to create your own New Table Style, you might want to go down that path.

This probably takes a lot of work, but you can begin to see some of the capabilities here as well. So the visuals do count that makes a difference to your audience sometimes for display reasons, where you're going to be printing this, you've got a lot of control over the appearance of a Table. And if you insert a new row in the Table, as you would hope and expect, the every other row up look, the so called Banded Rows look will adjust automatically. So if we Insert a new row here, anywhere, right here, notice how all the color scheme adjusts automatically, we'll put in our data.

If we change our mind on this too, we'll just get rid of it right here, then the color scheme automatically adjust that way, you don't have to worry about that. So there's some great visual features associated with using a Table and we've got a lot of choices out here using Table Styles and some others on that Design tab here, as we work with Tables.

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