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Using Data Tables

From: Excel 2013 Essential Training

Video: Using Data Tables

In this worksheet called DataTable row 3 contains different interest amounts and they're incremented by an eight of a percent. The formulas in all of these cells except for cell C3, and in column B we've got amounts. Maybe we're considering borrowing money, and these are incremented by 25,000. And what we'd like to create here is ultimately a grid containing the monthly payments with these different interest rates and amounts being borrowed. In cells B1 and B2, we have got 3% and 200,000.

Using Data Tables

In this worksheet called DataTable row 3 contains different interest amounts and they're incremented by an eight of a percent. The formulas in all of these cells except for cell C3, and in column B we've got amounts. Maybe we're considering borrowing money, and these are incremented by 25,000. And what we'd like to create here is ultimately a grid containing the monthly payments with these different interest rates and amounts being borrowed. In cells B1 and B2, we have got 3% and 200,000.

Let's put in a formula here in B3. We're going to be using the Data Table feature. It's found on the Data tab under What-if Analysis. Let's first set up a formula in cell B3. Using the function PMT, this allows us to calculate the monthly payment based on an interest rate, in this case 3%. We want to divide this by 12 since we're paying our interest monthly, the term here 360 months. We'll show you later how we might want to change that.

We're setting up here what might be called a master formula, and we want to borrow 200,000. If we do press ENTER now, the amount that we see will be expressed negatively. So let's put a minus in front of the B2 here, so what we are about to see will be the monthly payment on a loan of 200,000 at 3% over 360 months and there is that amount. Now, think of this as a master formula. The Data Table feature is going to ask us what we need to use for a percent change.

We will be referring to this 3% cell, but as we select these cells, Data Table is going to fill all these in rapidly. Data tab, What-If Analysis, Data Table. It asks us for a Row Input cell. Which row entries, meaning the percents here are we referring to? We refer to cell B1. The column input cell, that's cell B2, okay, and there's our list.

Now, although we have a formula here, we really don't need these input cells anymore, they can be empty. We could just highlight these and press Delete. It's not going to change our results at all, we could get rid of the color if we wanted too, and as we look at the results we might say, well, what are these numbers going to be if it's 15-year loan? Let's put in the number 180 in cell A1, and as we put in the 180 and press Enter, we've got a new set of numbers. And so each of these cells here is reacting to the cells out of row 3 for the percent change, the cells out of the column B for the amount being borrowed.

And so, we can change these results rapidly. And furthermore, since we earlier had set up some formulas here, now I did this ahead of time, and this isn't always a requirement, and isn't always a characteristic of a Data Table. But if we want to show these numbers starting at 2.5%, I'm going to type in 2.5%. I've already got formulas in place there that take into account that we want each of these to be an eight of a percent higher. So now we range from 2.5% all the way up to 4%, and we could do the same thing down the left hand side, each of these cells has formulas.

And again, this is not necessarily the characteristic of a Data Table. You might want to set this up yourself this way. So what we can also do here to make this look more interesting is select these cells, and then as we do the quick analysis in the lower right hand corner invites us to make some changes. Click it. How about Data Bars, how would they look here? Maybe not so good, how about Color Scales, well that could be interesting. How about Icon Sets? Maybe that could be interesting as well. It divides the data into thirds; we may or may not want to use that.

If we do make this choice, we will have to make the columns wider, we could do that. So I'm able to decide on Color Scale. And if you are familiar with Conditional Formatting you might want to jump over to the HOME tab and then go to Conditional Formatting, and get a preview as to how other Color Scale options might appear. Maybe we'll choose this one. But even though we could have done this with formulas and in a different way, the Data Table concept here facilitates the idea that we created a Data Table. We can make changes to row 3 here to change the percents, or the column B entries to change the amount, or go back to cell A1, maybe change that to 360 that way it was earlier.

I've got flexibility here by way of Data Table, found on the Data tab, in the What-If Analysis group, Data Table.

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This video is part of

Image for Excel 2013 Essential Training
Excel 2013 Essential Training

82 video lessons · 74154 viewers

Dennis Taylor
Author

 
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  1. 1m 6s
    1. Welcome
      43s
    2. Using the exercise files
      23s
  2. 29m 37s
    1. What is Excel used for?
      1m 49s
    2. Using the menu system
      4m 30s
    3. The Quick Access Toolbar
      4m 41s
    4. The structure of a worksheet or workbook
      3m 41s
    5. Using the Formula bar
      1m 43s
    6. Using the Status bar
      2m 24s
    7. Navigation and mouse pointers
      2m 20s
    8. Shortcut menus and the Mini toolbar
      3m 24s
    9. Using the built-in help
      2m 54s
    10. Creating new files
      2m 11s
  3. 24m 1s
    1. Exploring data entry and editing techniques
      4m 41s
    2. Entering data with AutoFill
      4m 6s
    3. Working with dates and times
      3m 32s
    4. Using Undo and Redo
      4m 50s
    5. Adding comments
      2m 55s
    6. Using Save or Save As
      3m 57s
  4. 30m 7s
    1. Creating simple formulas: Totals and averages
      5m 25s
    2. Copying a formula for adjacent cells
      2m 54s
    3. Calculating year-to-date profits
      3m 9s
    4. Creating a percentage-increase formula
      4m 7s
    5. Working with relative, absolute, and mixed references
      4m 7s
    6. Using SUM and AVERAGE
      3m 25s
    7. Using other common functions
      7m 0s
  5. 46m 7s
    1. Exploring font styles and effects
      4m 7s
    2. Adjusting row heights and column widths
      3m 37s
    3. Working with alignment and Wrap Text
      4m 2s
    4. Designing borders
      3m 26s
    5. Exploring numeric and special formatting
      5m 36s
    6. Formatting numbers and dates
      4m 31s
    7. Conditional formatting
      4m 21s
    8. Creating and using tables
      9m 59s
    9. Inserting shapes, arrows, and other visual features
      6m 28s
  6. 20m 40s
    1. Inserting and deleting rows and columns
      4m 52s
    2. Hiding and unhiding rows and columns
      4m 2s
    3. Moving, copying, and inserting data
      5m 42s
    4. Finding and replacing data
      6m 4s
  7. 17m 51s
    1. Exploring the Page Layout tab and view
      7m 20s
    2. Previewing page breaks
      4m 56s
    3. Working with Page Setup and printing controls
      5m 35s
  8. 30m 30s
    1. Creating charts
      4m 36s
    2. Exploring chart types
      7m 47s
    3. Formatting charts
      5m 42s
    4. Working with axes, labels, gridlines, and other chart elements
      5m 35s
    5. Creating in-cell charts with sparklines
      6m 50s
  9. 12m 49s
    1. Freezing and unfreezing panes
      2m 39s
    2. Splitting screens horizontally and vertically
      4m 48s
    3. Showing necessary information with the Outlining feature
      5m 22s
  10. 23m 0s
    1. Displaying multiple worksheets and workbooks
      4m 17s
    2. Renaming, inserting, and deleting sheets
      2m 23s
    3. Moving, copying, and grouping sheets
      3m 39s
    4. Using formulas to link worksheets and workbooks
      6m 1s
    5. Locating and maintaining links
      6m 40s
  11. 20m 25s
    1. Using IF functions and relational operators
      3m 43s
    2. Getting approximate table data with the VLOOKUP function
      7m 6s
    3. Getting exact table data with the VLOOKUP function
      4m 42s
    4. Using the COUNTIF family of functions
      4m 54s
  12. 23m 50s
    1. Unlocking cells and protecting worksheets
      7m 50s
    2. Protecting workbooks
      2m 40s
    3. Assigning passwords to workbooks
      4m 41s
    4. Sharing workbooks
      4m 7s
    5. Tracking changes
      4m 32s
  13. 28m 32s
    1. Sorting data
      6m 9s
    2. Inserting subtotals in a sorted list
      8m 25s
    3. Using filters
      6m 16s
    4. Splitting data into multiple columns
      5m 4s
    5. Removing duplicate records
      2m 38s
  14. 35m 2s
    1. Creating PivotTables
      8m 36s
    2. Manipulating PivotTable data
      9m 47s
    3. Grouping by date and time
      6m 0s
    4. Grouping by other factors
      2m 33s
    5. Using slicers to clarify and manipulate fields
      4m 7s
    6. Using PivotCharts
      3m 59s
  15. 23m 29s
    1. Using Goal Seek
      6m 8s
    2. Using Solver
      6m 34s
    3. Using Scenario Manager
      6m 11s
    4. Using Data Tables
      4m 36s
  16. 24m 31s
    1. Definition and examples
      6m 48s
    2. Creating a simple macro
      7m 0s
    3. Running a macro
      10m 43s
  17. 29s
    1. Next steps
      29s

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