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Using Backstage view or the File tab

From: Excel 2010 Essential Training

Video: Using Backstage view or the File tab

When it comes time to manage your file, saving, opening, and closing, Excel 2010 just like all of the other 2010 applications has one place where you can do it all, and that's Backstage View. Click the File tab and that brings in a Backstage View. Now let's talk about what's going on here. Some things are typical. Saving, opening, and closing. I'll just go on and open a file. Let's open up this file here called backstage view. It doesn't really matter what's on there. Here is something that's pretty cool. Let's close Backstage View.

Using Backstage view or the File tab

When it comes time to manage your file, saving, opening, and closing, Excel 2010 just like all of the other 2010 applications has one place where you can do it all, and that's Backstage View. Click the File tab and that brings in a Backstage View. Now let's talk about what's going on here. Some things are typical. Saving, opening, and closing. I'll just go on and open a file. Let's open up this file here called backstage view. It doesn't really matter what's on there. Here is something that's pretty cool. Let's close Backstage View.

Now, you can just click this little X here or you can press Ctrl+F, but when you go back to Backstage View and click this Recent section, you see it's up here as a recently opened file. You can just click it, and it comes up. Well, that's probably not a big deal, but here is what's kind of neat. Let's go back here to Recent, is that Excel will remember the last 50 files that you had opened. Over here, it will remember Recent Places where you work. But wait, there is more. What if this backstage view file is a file that you need to get to very often? We see this little pushpin.

If you click that pushpin, and now you notice it's blue and it's pushed in, it means that Excel is going to retain it and it's always going to be in that position. Now if you hit the Escape key on your keyboard, that kind of brings you out of Backstage View and back to the Home tab or really whatever tab you were in recently. Now again, if we close it, go back here, and you see it's there and we can open it as many times as we want. Let's go back here to Recent. When you have any of these pushpins pushed in, they will always stay at the top.

So the pushed in files will always be at the top of the list above any of these. Let's take a look at some of the other things here. If you click Info, here is all the information about this particular file. You have various properties here and you can assign permissions. We're going to come and deal with this in more detail in a later movie. Let's go to the New section and then in the New section, this is how we can create new files. We have templates, and we can create blank files. We'll also look at this in some detail later. Printing, it's right here.

This is a new Print dialog box in this version. Everything you'd need to know about printing, anything you'd need to do, is right here in this window. You notice Print Preview is over here. So this is sort of a unified dialog box. Of course, you can always press Ctrl+P to get to Print. If you go to Save & Send, this is all about collaboration. If you want to send your file to someone, if you want to save it up on a website, save it under a SharePoint portal, if you have access to it. You can change your File Type to many different file types here.

See all sorts of different options available. You can also create an Adobe Acrobat PDF directly from within Excel. We're going to come and look at all of this in more detail later. If you need help, you can click Help and get into the Help system. If you go down here to Options, this is how you can set all of the options for Excel. You see on the left side, this is broken into different categories. I'm just going to cancel out here. Notice because we went into the Print dialog box, we now have this dotted line here showing us a page break.

So what's really nice about Backstage View is all of the Office 2010 programs have them. If you go into Word or PowerPoint or Access, you'll have the Backstage View and you'll know immediately how to use it. I think that's a really great addition to this version.

Show transcript

This video is part of

Image for Excel 2010 Essential Training
Excel 2010 Essential Training

80 video lessons · 129301 viewers

Bob Flisser
Author

 
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  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

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