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Excel 2010 Essential Training
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Understanding macros


From:

Excel 2010 Essential Training

with Bob Flisser

Video: Understanding macros

When you use Excel a lot, especially if you're using it for the same tasks over and over again, you'll find that you're executing the same procedures repetitively. Well you might say to yourself, gee, there had got to be a faster and easier way. I keep doing the same thing over and over again. Well you don't have to do it because macros can do the repetitive work for you. Well let's talk about what a macro is. Macros are basically little bits of instruction code that run inside Excel. Now macros can be very simple or they can turn Excel into software development and there is even alone industry of people writing macros for Excel.
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  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

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Excel 2010 Essential Training
6h 21m Beginner Jun 09, 2010

Viewers: in countries Watching now:

In Excel 2010 Essential Training, Bob Flisser demonstrates the core features and tools in Excel 2010. The course introduces key Excel skills, shows how to utilize these skills with in-depth tutorials on Excel functions and spreadsheet formatting. It also covers prepping documents for printing, working with large worksheets and workbooks, collaborating with others, using Excel as a database, analyzing data, charting, and automating and customizing Excel. Exercise files are included with the course.

Topics include:
  • Copying and pasting techniques
  • Working with formulas and functions
  • Dealing with formula errors
  • Creating lookup tables
  • Naming cell ranges
  • Formatting data and worksheets
  • Finding and replacing data
  • Creating SmartArt diagrams
  • Creating charts and PivotTables
  • Recording macros
  • Sharing workbooks
Subjects:
Business Computer Skills (Windows) Spreadsheets Teacher Tools Education Student Tools
Software:
Excel
Author:
Bob Flisser

Understanding macros

When you use Excel a lot, especially if you're using it for the same tasks over and over again, you'll find that you're executing the same procedures repetitively. Well you might say to yourself, gee, there had got to be a faster and easier way. I keep doing the same thing over and over again. Well you don't have to do it because macros can do the repetitive work for you. Well let's talk about what a macro is. Macros are basically little bits of instruction code that run inside Excel. Now macros can be very simple or they can turn Excel into software development and there is even alone industry of people writing macros for Excel.

Well, how do you create a macro? There are two basic ways. One way is that you can record your mouse clicks and keystrokes, kind of like recording a TV program and then playing it back. The other way is that you can write the program in a language called Visual Basic for Applications or VBA for short. It's a language that Microsoft developed to be used inside of Microsoft Office. So let's talk about the advantages of creating macros by recording your clicks and keystrokes. First is you don't have to know anything about programming and the other is that you already know Excel, so leverage that and let Excel record your knowledge for you.

But there are disadvantages of only recording your clicks and keystrokes. One is that if you don't know Visual Basic you can't modify the macro once you've created it. If you want to modify it, you have to record it over. A macro that you record can't make any decisions. It can't say this number is high or this number is low or whether if the user name is Joe then execute a certain procedure. It really doesn't have any intelligence. Also if you make any mistakes when you're recording the macro, even if you correct them Excel is still going to record those mistakes and the corrections because Excel can't read your mind. It's only recording what you are typing and what you're clicking.

So there are definite advantages to writing macros in Visual Basic. One is that you can modify the macros as much as you like or as much as you understand the VBA. The macros can make decisions for you. So a macro can say well if this number is greater than 1500 then display this message. There are some tasks that you can execute only by writing the VBA and once you know how to use VBA in Excel you know most of what you need to use VBA in Word or PowerPoint or Access or other Microsoft programs.

Perhaps there are down sides to writing VBA code. The first of course is that you have to learn the VBA language and I will be straight with you. It's a bit of a learning curve. Second is that after you write the code you have to test it and you have to debug it, especially if you're going to give your macros to other people to use. Finally, there are some tasks that are very simple and it could actually take longer to program them than to record your clicks and keystrokes and even the best programmers will record clicks and keystrokes as part of their development.

So now that we have an idea of what macros are all about let's go and create some and modify them.

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