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Track Changes

From: Excel 2007 Essential Training

Video: Track Changes

To unshare your workbook, you simply reverse the commands we did in the previous movie. We go up to the Share Workbook command, click on it, and deselect the check box that allows changes to be made by more than one user at a time. click on OK. And you get this warning. It says that the actions going to remove the workbook from shared use. Any change history is going to be erased, and any other users who are editing the workbook, will not be able to save their changes.

Track Changes

To unshare your workbook, you simply reverse the commands we did in the previous movie. We go up to the Share Workbook command, click on it, and deselect the check box that allows changes to be made by more than one user at a time. click on OK. And you get this warning. It says that the actions going to remove the workbook from shared use. Any change history is going to be erased, and any other users who are editing the workbook, will not be able to save their changes.

Even if you save the workbook again. So once it's been shared and you remove the sharing you can't return it to a shared mode. That's fine, I'm ready to un-share this workbook now so I'm going to click Yes, to make the workbook exclusive to me. And you'll notice that the shared option in the top title bar of my workbook is now removed. Let's just save that for good measure, by clicking on the Save smart icon in my Quick Access toolbar.

To track changes that are made to my worksheets, I can activate the track changes command, by clicking on the button and selecting highlight changes. This opens up a highlight changes dialog box, and it identifies for me, or it gives me the option, to track the changes while I'm editing. How am I going to see that those changes are made? Well, I going to highlight any change that happens in the workbook, I'm going to also track the changes made by everyone who touches this workbook, I can also have the choice to just highlight anything that everyone else has done, other than myself.

And I can identify a particular area in the workbook that I'm interested in tracking the changes on. I'm not all that interested in if someone changes the item category, but I may be interested if someone changes the final costs. So I'm going to select where, and I'm going to identify the different range that I'm interested in and seeing who make changes too. As I make those changes I want them highlighted on the screen. So let's see how this changes our worksheet.

If I click OK, the actions going to save the worksheet, and I'm going to say, "Yes, I want to continue." And it moves it back into a shared mode. As I go in and track the changes, if I change the final cost to be $200, it identifies that something has changed in there by placing a little tag on that cell. As you mouse over the cell, it identifies who changed the cell. It gives the name, the date, and timestamp for the person who did the change, and it also identifies what change was done.

As the owner of the worksheet, I can determine whether or not I like that change and I want to included it in the information. I go back up to the Track Changes area, I select the Accept/Reject Changes command, now I can save my worksheet. I identify what changes I'm going to accept or reject. If I select them all, I'm going to accept them, click OK. It identifies what change was made.

I'm going to accept that particular change. And the changes are now part of my overall worksheet.

Show transcript

This video is part of

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Excel 2007 Essential Training

85 video lessons · 76855 viewers

Lorna Daly
Author

 
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  1. 36s
    1. Welcome
      36s
  2. 10m 57s
    1. Why use a spreadsheet?
      1m 44s
    2. What's changed in Excel 2007?
      5m 37s
    3. The Ribbon
      2m 9s
    4. The Microsoft Office Button
      1m 27s
  3. 12m 10s
    1. What's on the Ribbon?
      1m 56s
    2. Making your way around the Ribbon
      2m 12s
    3. Customizing the Ribbon
      3m 8s
    4. Customizing the Microsoft Office Button
      4m 54s
  4. 16m 15s
    1. Opening old worksheets
      2m 24s
    2. Adding and deleting worksheets
      3m 18s
    3. Inserting and deleting cells
      6m 53s
    4. Freezing areas of a worksheet
      3m 40s
  5. 20m 51s
    1. Width and height
      7m 25s
    2. Numeric formats
      2m 21s
    3. Alignment of data
      3m 19s
    4. Playing with fonts
      2m 58s
    5. AutoFilter
      2m 21s
    6. Formatting as a table
      2m 27s
  6. 21m 31s
    1. Removing duplicates
      6m 1s
    2. What is Conditional Formatting?
      2m 21s
    3. Working with Conditional Formatting
      2m 14s
    4. Managing Conditional Formatting rule preferences
      2m 39s
    5. Converting text to columns
      4m 35s
    6. Data validation
      3m 41s
  7. 10m 56s
    1. Templates
      3m 45s
    2. Styles
      3m 35s
    3. AutoFormat
      3m 36s
  8. 12m 16s
    1. Excel lists have now become tables
      2m 34s
    2. Converting text to columns
      3m 11s
    3. Sorting and Grouping
      5m 9s
    4. Creating a summary report
      1m 22s
  9. 6m 44s
    1. Proofing your work
      3m 31s
    2. Providing comments on worksheets
      3m 13s
  10. 11m 43s
    1. Protecting and sharing a worksheet
      3m 57s
    2. Allowing others to edit ranges
      4m 3s
    3. Track Changes
      3m 43s
  11. 22m 43s
    1. Preparing to print
      2m 31s
    2. Print Preview
      3m 33s
    3. The Page Layout Tab
      3m 56s
    4. Page Breaks
      4m 36s
    5. The Page Layout View
      3m 54s
    6. Headers and Footers
      4m 13s
  12. 22m 34s
    1. Adding themes to your worksheet
      2m 53s
    2. Page setup options
      8m 0s
    3. Scale to Fit
      2m 26s
    4. Worksheet options
      5m 29s
    5. Inserting images
      3m 46s
  13. 3m 50s
    1. Using templates
      3m 50s
  14. 17m 48s
    1. Workbook Views
      2m 53s
    2. Hiding and Zooming
      3m 44s
    3. Window Panes
      5m 31s
    4. More screen options
      5m 40s
  15. 8m 16s
    1. Importing from Access
      2m 24s
    2. Using the Import Wizard for text files
      5m 52s
  16. 11m 23s
    1. The Find and Select button
      4m 34s
    2. Find and Replace
      2m 48s
    3. Removing duplicates
      4m 1s
  17. 17m 3s
    1. What are formulas?
      3m 20s
    2. Order of Operations
      2m 50s
    3. Relative and absolute referencing
      4m 54s
    4. The new Formula Tab
      5m 59s
  18. 17m 29s
    1. What are Functions?
      2m 57s
    2. AutoSum
      2m 47s
    3. Minimum
      3m 55s
    4. Trim
      5m 2s
    5. Left
      2m 48s
  19. 19m 51s
    1. Concatenation
      4m 10s
    2. SumIf
      4m 23s
    3. Lookup
      7m 25s
    4. What-If Analysis
      3m 53s
  20. 16m 44s
    1. Why create a chart?
      2m 12s
    2. Creating your chart
      3m 37s
    3. Modifying your chart
      6m 46s
    4. Laying out your chart
      4m 9s
  21. 17m 23s
    1. What are PivotTable reports and PivotChart reports?
      2m 32s
    2. Creating a PivotTable
      4m 47s
    3. Laying out your PivotTable
      2m 30s
    4. Designing your PivotTable
      4m 9s
    5. Creating a PivotChart
      3m 25s
  22. 8m 57s
    1. Why use macros?
      2m 14s
    2. Creating a macro
      4m 31s
    3. Macro security
      2m 12s
  23. 5m 36s
    1. Reviewing a workflow in Excel
      5m 36s
  24. 22s
    1. Conclusion
      22s

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