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Touring the interface

From: Excel 2010 Essential Training

Video: Touring the interface

Excel screens can look kind of intimidating, especially if you're a new user. So I want to give you little tour of what's happening here, make things a little easier for you. Let's start near the top. First thing, most obvious thing is this giant toolbar and that's called the Ribbon bar. And instead of having drop-down menus and multiple rows of toolbars, like a typical program or like Excel had a couple versions ago, we have these tabs, kind of like a tabbed dialog box. And you can click any of these and see different sections of the Ribbon bar. Now this tab over here on the left labeled File, that's kind of special.

Touring the interface

Excel screens can look kind of intimidating, especially if you're a new user. So I want to give you little tour of what's happening here, make things a little easier for you. Let's start near the top. First thing, most obvious thing is this giant toolbar and that's called the Ribbon bar. And instead of having drop-down menus and multiple rows of toolbars, like a typical program or like Excel had a couple versions ago, we have these tabs, kind of like a tabbed dialog box. And you can click any of these and see different sections of the Ribbon bar. Now this tab over here on the left labeled File, that's kind of special.

Click the File tab, and this is what's called backstage view. Backstage view doesn't deal with the content of your workbook. This deals with the files themselves, the workbook as a whole, things like saving, opening, closing, printing, and so on. Now the keyboard shortcuts are the same as in other versions of Excel and just about every other program. So for example, you can press Ctrl+S to Save, you can press Ctrl+Open, you can press Ctrl+P to print. So if you know what some of these keyboard shortcuts are, they can reduce some of your mouse clicks.

Now because we are in the Home tab, before we click the File tab, if you press the Escape key on your keyboards, it's on the upper left probably, that brings you out of backstage view and back to the Home tab. So it kind of remembers where you were. Now above the Ribbon bar, you have this little mini toolbar and that's called Quick Access toolbar. And the Quick Access toolbar is where you could put commonly used commands, things that you use a lot, rather than having to go and find them on the Ribbon bar. Now you also have here this little box it's called the Name box. Right now it says A3, because the currently selected cell is A3, where column A meets row 3.

To the right of that we have this empty box, it's called the Formula bar. When you're typing in text or editing formulas, that's where the magic happens. Now across here, we have our columns, and columns are always letters and there are over 60,000 columns available going across. Now the rows, you can see here are numbered. You have over a million rows going down. They are about or a little bit more than 16.7 million cells in this worksheet. Now this is one worksheet. Take a look down here. We have Sheet 1, 2 and 3.

By default a new Excel workbook will have three sheets. Now you can click them, see there's nothing in these. You can add worksheets, you can remove worksheets, you have to have at least one worksheet in a workbook. It kind of makes sense. You can have as many as you want. There's no limit. If you have a lot of worksheets, you can use these little VCR type of buttons to navigate back and forth through them. In the lower left corner, this Ready command simply means Excel is ready and waiting for you to do something. So for example, you can select stuff. Now over here in the lower right corner, we have these three little buttons here, are just different ways of viewing the worksheet.

We'll talk about those. And you have this little Zoom assembly and you click this little minus to zoom out and you can click this plus to zoom in, or you could use this little handle on the middle and drag that left and right to zoom in and out. I really don't use that for using very often, because I find there's a better way. If you hold the Ctrl key down and then use the rolling wheel of your mouse and roll backwards, you can zoom out. If you hold the Ctrl key down and roll forwards, you can zoom inwards. If you are using a laptop, many laptops have like a little side panel on the right that you can move your finger back and forth and that works the same way as the rolling wheel on the mouse.

So my advice is get yourself kind of familiar with what's happening on the screen and you'll find that your life in Excel is going to be a lot easier.

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This video is part of

Image for Excel 2010 Essential Training
Excel 2010 Essential Training

80 video lessons · 136382 viewers

Bob Flisser
Author

 
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  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

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