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Techniques for copying and pasting

From: Excel 2010 Essential Training

Video: Techniques for copying and pasting

I want to show you some copying and pasting techniques. First thing we do before even copying and pasting is I want to show you some moving techniques. Let's just select this area here. Now most of the time when you're using Excel, your mouse pointer is this big old Plus sign, but put the mouse pointer anywhere on the edge of the selected area and you see your mouse pointer becomes a four-headed arrow. When you get that four-headed arrow, you could just drag anywhere on the worksheet you want and that whole area goes together. Now I want to undo, so I could hit this Undo button over here. You could also press Ctrl+Z and Ctrl+Z will undo in every application under the sun whether it's Microsoft or not.

Techniques for copying and pasting

I want to show you some copying and pasting techniques. First thing we do before even copying and pasting is I want to show you some moving techniques. Let's just select this area here. Now most of the time when you're using Excel, your mouse pointer is this big old Plus sign, but put the mouse pointer anywhere on the edge of the selected area and you see your mouse pointer becomes a four-headed arrow. When you get that four-headed arrow, you could just drag anywhere on the worksheet you want and that whole area goes together. Now I want to undo, so I could hit this Undo button over here. You could also press Ctrl+Z and Ctrl+Z will undo in every application under the sun whether it's Microsoft or not.

To remember it I always think that Z stands for zap the last thing that I did. Well, I want to copy this area. So when I get that four-headed arrow mouse pointer, let's hold down the Ctrl key on the keyboard. When you hold down the Ctrl key, see that four-headed arrow turn to a regular arrow with a little plus sign next to it. When you get that little plus sign, keep holding the Ctrl key and drag down a little bit and let go of the mouse first before letting go the keyboard and now you've copied it. We could do that again for practice. Select an area here, get a four-headed mouse pointer, hold down the Ctrl key and drag to the right and always remember to let go of the mouse first and let go of the key second.

So that's a nice handy way to be able to copy some data. I'm just going to delete that. Here's another handy tip. Let's say Column A was a little bit wider and if you put your mouse pointer up here on the border between Column A and Column B and the header, you see the mouse pointer is that two-headed arrow. That has to be up there in the header. It can't be in the worksheet and when you get that two-headed arrow, just drag to the right a little bit, just so Column A is a little wider. Now here's why we're doing that. Let's select this and just copy to the Clipboard, I'll press Ctrl+C, and let's come over here.

Now if you simply do a regular old paste, just press Ctrl+V, it pastes in, but you notice that the first column here Column J is narrow, the same width as all these others. It's not wide like it is in the original. And again, just Ctrl+Z or hit the Undo key. Let's click back there. Up here in the Home tab, you have your Paste button and if you click it, there's a whole bunch of options here. The first one is just the regular paste, just like we did before. You notice that when I move my mouse away the thing disappears. This is just a preview. We actually haven't done it yet. This is new to this version, by the way.

Now, if I go down here, now you see that Column J is as wide a Column A. So the destination columns are the same width. You can see that's a little pop-up help there. Here's another option that is really great. If you choose this one here that's Transpose and now you see what had been the rows are now the columns, what had been the columns are now the rows, just by a simple click. Now let's take a look down here. This is Paste link and you might be wondering, what the heck are all those zeros doing? Well, this is taking the values from the cells in the original and linking to the cells where you are pasting.

Now, an empty cell has a value of zero. That's why you're getting all those zeros. This one here we'll paste as a picture. You might wonder well, what's that all about? We'll click that and now you see this is a picture and you have your selection handles. Put your mouse pointer on one of these dots and now you can shrink it, you can enlarge it, and you have this little green dot on the top, put your mouse pointer there, and you can rotate it. That's interesting but why would I want to do that? Well, maybe if you're creating a presentation in PowerPoint or in Word, you want to overlay some of your numbers there, that might be something useful.

I'm just going to delete that. Now you see the marching ants are around this original area. That means that these cells are still in the Clipboard so you can still paste. In fact, let's maybe go to Sheet 2 and we can paste and maybe go to Sheet 3 and we can paste. Now, let's go back to Sheet 1 and if you hit the Escape key, now it clears out the Clipboard and the marching ants are gone. Notice the Paste button is grayed out. If you press Ctrl+V, nothing happens because we've cleared out the Clipboard. So those are some really great handy features of using the Clipboard and hopefully that'll save you a little bit of time later on.

Show transcript

This video is part of

Image for Excel 2010 Essential Training
Excel 2010 Essential Training

80 video lessons · 129787 viewers

Bob Flisser
Author

 
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  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

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