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In this course, Dennis Taylor shares easy-to-use database commands and methods for maintaining an Excel database. The course covers sorting, adding subtotals, auto-filtering, and using the Excel Advanced Filter feature and specialized database functions.
When you work with Excel's filtering capability, you should be aware of the fact that Excel does recognize the kind of field data you are working with. Let's suppose that in this particular worksheet we want to Fflter and maybe we want to filter by Date or Status. Sometimes we're not even sure. Let's apply the Filter. If we click the arrow for Status, we do see that Excel recognizes that as a text field and gives us somefilter possibilities. If we were interested in looking at Column G and applying a filter, that's a Date column, we see Date filters, a totally different kind of list there.
But let's suppose we're interested in the Salary column, Number filters, and we see some choices here and this is an expansion on prior capability in Excel. We simply want to find, for example, those records where people's salaries are within a certain range. So we'll choose Between. We don't have to worry about setting up the logic here. It's all done for us. We're interested, for example, in seeing all those records where the salaries are between 60,000 and 70,000. Click OK.
And there they are. We could sort those Descending, Ascending, as necessary. If on the other hand we say let's find all of those salaries above average. Once again, something new, easy to get to. We don't have to worry about setting up a formula. We don't have to refer to some cell that has that average in it. Above Average, and of course this is a moving target too. What are we seeing now? All the salaries that are above average. Lower left-hand corner reminds us that's roughly half the records. So the ability to get to numeric filtering is simpler and has been expanded.
It's a lot easier to use than prior versions. And once again, because Excel recognizes the kind of data that you have in a field, it makes filtering much more efficient.
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