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Excel 2007: Charts in Depth
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Switching rows and columns for a different view of the data


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Excel 2007: Charts in Depth

with Dennis Taylor

Video: Switching rows and columns for a different view of the data

Of all the many buttons available to you on the Design tab once you've selected a chart is a not-so-obvious button, third from the left, called Switch Row/Column. This has to do with what we call the orientation of the chart. The chart that's highlighted, the one roughly across columns H through N here, is based on the data that we see over in columns A, B, C, and D. And nothing wrong with the chart, really. It lacks a few items of explanatory information, and it's a typical-looking chart that we see when we highlight data and, whether we create a quickly or from the menu, a column chart.
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  1. 1m 49s
    1. Welcome
      1m 3s
    2. Using the exercise files
      46s
  2. 22m 7s
    1. Identifying chart elements like plot area, chart area, gridlines, and legends
      5m 3s
    2. Selecting the right chart type
      8m 2s
    3. Understanding chart terminology
      6m 31s
    4. Understanding the Ribbon and the Design, Layout, and Format tabs
      2m 31s
  3. 16m 24s
    1. Selecting data to display as a chart
      6m 17s
    2. Creating charts instantly with shortcuts
      4m 33s
    3. Creating charts with standard menu commands
      2m 24s
    4. Creating presentation-ready charts with just a few adjustments
      3m 10s
  4. 28m 8s
    1. Switching rows and columns for a different view of the data
      3m 9s
    2. Setting a default chart type and creating a template
      3m 47s
    3. Dealing with empty and hidden cells
      4m 18s
    4. Choosing a chart layout
      4m 33s
    5. Choosing a chart style from 48 colorful variations
      3m 34s
    6. Changing the location of a chart
      3m 33s
    7. Moving and resizing a chart
      5m 14s
  5. 11m 25s
    1. Using pictures as chart elements
      3m 55s
    2. Adding shapes and arrows
      3m 37s
    3. Adding floating text and text boxes
      3m 53s
  6. 33m 45s
    1. Adding, editing, and removing chart titles
      3m 15s
    2. Adding horizontal and vertical titles
      3m 56s
    3. Linking titles to content
      2m 32s
    4. Showing numbers of different scales
      4m 38s
    5. Specifying the position of tick marks and axis labels
      2m 41s
    6. Changing the numeric format on labels
      5m 34s
    7. Adding, editing, and removing legends
      3m 19s
    8. Adding and editing data labels
      4m 40s
    9. Showing the source of a chart's data
      3m 10s
  7. 8m 13s
    1. Modifying axis scaling
      3m 50s
    2. Working with gridlines
      4m 23s
  8. 12m 53s
    1. Analyzing existing and future data with trendlines
      4m 2s
    2. Adding drop lines
      3m 14s
    3. Adding high-low lines and up-down bars
      1m 39s
    4. Adding error bars
      3m 58s
  9. 9m 13s
    1. Selecting shape fill and outline
      3m 3s
    2. Adding shape effects
      3m 19s
    3. Applying WordArt styles
      2m 51s
  10. 16m 33s
    1. Formatting lines and borders
      4m 24s
    2. Filling an area with a color gradient
      2m 7s
    3. Specifying line style, color, and weight
      2m 46s
    4. Working with chart text
      3m 40s
    5. Changing the rotation of chart text
      3m 36s
  11. 38m 39s
    1. Using column and bar charts
      7m 24s
    2. Using line charts
      5m 46s
    3. Using pie charts
      8m 37s
    4. Using area, stock, and XY charts
      9m 3s
    5. Using doughnut, bubble, and radar charts
      7m 49s
  12. 10m 55s
    1. Pasting new data into a chart
      2m 58s
    2. Creating charts from multiple data sources
      3m 39s
    3. Adding new data using a table
      4m 18s
  13. 6m 19s
    1. Printing charts
      6m 19s
  14. 19s
    1. Next steps
      19s

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Excel 2007: Charts in Depth
3h 36m Intermediate Jun 15, 2011

Viewers: in countries Watching now:

In this course, Dennis Taylor shows how to analyze and communicate the value of data with charts in Excel. The course starts with the foundations: what the parts of a chart are, what the different types of charts are, and which charts work best for your data. The course then shows how to create a presentation-ready chart in minutes and offers dozens of in-depth tutorials on formatting and fine-tuning charts so they represent data clearly and accurately.

Topics include:
  • Identifying the plot area, chart area, gridlines, legends, and more
  • Selecting the right chart type
  • Creating charts instantly with shortcuts
  • Choosing a layout
  • Dealing with empty and hidden cells
  • Switching rows and columns for a different view of the data
  • Moving and resizing a chart
  • Inserting pictures and shapes
  • Adding labels to a chart
  • Analyzing existing and future data with trendlines
  • Changing a chart's data source
  • Printing charts
Subjects:
Business Charts + Graphs
Software:
Excel Office
Author:
Dennis Taylor

Switching rows and columns for a different view of the data

Of all the many buttons available to you on the Design tab once you've selected a chart is a not-so-obvious button, third from the left, called Switch Row/Column. This has to do with what we call the orientation of the chart. The chart that's highlighted, the one roughly across columns H through N here, is based on the data that we see over in columns A, B, C, and D. And nothing wrong with the chart, really. It lacks a few items of explanatory information, and it's a typical-looking chart that we see when we highlight data and, whether we create a quickly or from the menu, a column chart.

Now what does Switch Row/Column do? Let's click it, and you'll see what happens. The data is oriented quite a bit differently in this example here. Let me switch it again. You can go back and forth; it's a toggle switch. The initial display shows each cluster of columns in this group representing a different month, and of course we're talking about Domestic, Europe, and Asia for each little cluster. And I think for many people this would be an ideal way to display this information. Why Switch Row/Column? Well, perhaps you never thought of this kind of display. Now I'm not necessarily saying its better.

In fact, I would probably say it's not as good because the legend on the right-hand side has twelve different colors in it. But it does point out with certain kinds of data, changing the orientation by way of the Switch Row/Column button does give us a different perspective on this data. I recommend it as something you do all the time, even though many times you'll see a display that's not very enticing or very much better, and sometimes a lot worse that what you already have. But now when we look at the data, we see what's happening. For example, under Domestic, we see the trend going up and down. Same thing in Europe, maybe a little more consistent. Maybe in Asia even more consistent. That tells us something.

And once again not necessarily better that what we saw before. And as you try this with different charts, and once you begin to get used to it, there is another chart down here. This is a stacked column chart. I don't think this is going to look better, but let's try this as well. Switch Row/Column and we see what's happening this way. This does tells us at a glance--which we probably already knew anyway--that Domestic has a larger share than the other two regions, but once again we have the issue of 12 separate colors. Let me change the nature of this chart though by suggesting that maybe instead of, as I click the chart here and go back to the data, suppose we're only showing the first six months here.

So I'm going to simply make this show the first six months, and we see the result. And of course we are just seeing that first half the year there. Switch Row/Column. With only six items in the legend, this isn't quite so unrevealing as the previous chart was. So as we look at the data here, we see the breakup. Here is a Line chart and here-- nearly always when you try this for the line chart you'll see usually not an acceptable alternative, Particularly on a line chart where we have gotten used to the general idea that usually we're talking about data flowing over a period of months or days or hours, weeks, whatever, any time period. This doesn't really make a lot of sense and not a good choice.

But again, use this button freely. It's so easy to use. It gives you a different, and sometimes more revealing, perspective on the source data that you're trying to show on a chart.

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