Excel 2007: Creating Business Budgets
Illustration by Neil Webb

Summarizing scenarios


From:

Excel 2007: Creating Business Budgets

with Curt Frye

Video: Summarizing scenarios

One tremendous advantage to working with scenarios in Excel is that they're only visible when you show them in the worksheet. Of course, that's their disadvantage as well. Unless you copy a scenario's values to another worksheet, you can't recall them without opening the Scenario Manager. However, Excel does let you create just such a worksheet summarizing all of your scenarios in the single place you can leave in your workbook, copy to another workbook, or print. To do that you create what's called a scenario summary worksheet. Before you create it though, you must ensure that no scenarios are applied when you create the summary worksheet.

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Watch the Online Video Course Excel 2007: Creating Business Budgets
1h 3m Intermediate Jun 16, 2010

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In Excel 2007: Creating Business Budgets Curt Frye shows business owners and managers how to use Excel to create useful budgets that help them manage resources prudently. The course demonstrates how to use Excel spreadsheets to track cash on hand, and how to project income and expenses based on scenarios. It also shows how to take information from various sources to create a single Excel table, and then use PivotTables to analyze that data. Exercise files accompany the course.

Topics include:
  • Tracking income and expenses by category and contract
  • Using balance sheets
  • Designing worksheets to assist decision making
  • Creating income statements
  • Calculating loans payments and interest
  • Creating cell references to other worksheets
  • Summarizing data in a chart
  • Building alternative budget scenarios
Subject:
Business
Software:
Excel
Author:
Curt Frye

Summarizing scenarios

One tremendous advantage to working with scenarios in Excel is that they're only visible when you show them in the worksheet. Of course, that's their disadvantage as well. Unless you copy a scenario's values to another worksheet, you can't recall them without opening the Scenario Manager. However, Excel does let you create just such a worksheet summarizing all of your scenarios in the single place you can leave in your workbook, copy to another workbook, or print. To do that you create what's called a scenario summary worksheet. Before you create it though, you must ensure that no scenarios are applied when you create the summary worksheet.

I'll show you when I get over there, but first let me create the summary worksheet. To do that, click What-If Analysis and once again we're on the Data tab. Click Scenario Manager and then click Summary. We want a scenario summary, and the cells that are changing as a result of the changes within the scenarios are E7 and D13. Click OK and Excel creates the worksheet. As the note at the bottom indicates, the Current Values column, which is here, represents the values of changing cells at the time you created this worksheet.

So in other words, if you have showed the LowCash scenario before you created the summary worksheet, then the current value instead of being 400,000 would be 150,000. You can go through each of the cells. So here the scenarios change D7 and D8. In this case, LowCash changes cell D7 only. That's what the gray means, and then HighCashAndAR changes both cells D7 and D8. Again, the changing cells are highlighted in gray.

The Result Cells are cells that contain a formula that is affected by the changes you made here by changing these cells. So for example, with the current values the formula in cell E7 returns this value, the one in D13, this one. If on the other hand these scenarios are applied, then these values result in these formula results. The worksheet is just a worksheet. You can delete it, move it, copy it like any other. Summarizing your scenarios helps you track which scenario contains which changes, but be very careful to ensure no scenarios are applied when you create the summary.

If you do, the original data displayed in the summary will be incorrect.

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