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Splitting cell data into multiple cells

From: Excel 2010 Essential Training

Video: Splitting cell data into multiple cells

When you have data that need to be separated like splitting first names from last names, it's hard to think of a better tool for the job than Excel. And even if I'm using other software for project, I'll still bring that type of data into Excel temporarily just to use its ability to separate data. Well, if you take a look here in Column A we have people's names and we have first name and last name in the same column and what we want to do is we want to split so we have first name in one column and last name in another column. Now before we do that we have to insert a new column and I'll show you why in a second.

Splitting cell data into multiple cells

When you have data that need to be separated like splitting first names from last names, it's hard to think of a better tool for the job than Excel. And even if I'm using other software for project, I'll still bring that type of data into Excel temporarily just to use its ability to separate data. Well, if you take a look here in Column A we have people's names and we have first name and last name in the same column and what we want to do is we want to split so we have first name in one column and last name in another column. Now before we do that we have to insert a new column and I'll show you why in a second.

Put your mouse pointer on the header for Column B, so you have a down pointing arrow. Click the right mouse button and Insert, so now we have a new column. The reason we're doing this is that we need space to put the last name. So we are going to wind up with the first names in Column A and the last names in Column B. If we hadn't inserted this additional column, we would've wiped out what is in the Department column next to it. So let's select the names. Now, you can click and drag down if you want. What I find this easier is to press Ctrl+Shift and then the Down Arrow key so that select all the way down to the bottom.

Let's scroll up. Leave it selected, go to the Data tab and in the Data tab, roughly in the middle here choose Text to Columns. This brings us into the Text to Columns Wizard and we want to make sure that our data here we have Delimited selected, not Fixed width. Click Next and our data are separated with spaces. We don't have any commas or tabs or anything and you can see it already gives us a good preview. Click Next and if we wanted to exclude a field or if we wanted to change anything like one of these columns are supposed to be a date, we can do that, but we don't have to do any of that right now.

So just click Finish and there we go. If you want, you can take that name, auto fill it. So maybe we can change that to First Name and just press Tab, Last Name, and there we go. You can click through here, click though here and you can see up in the Formula bar that this is all separated. So if you watch the movie on importing data, this exercise may have seem kind of familiar because Excel uses the same wizard, whether you're importing data from scratch or if you're working on data that you already have in your worksheet.

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This video is part of

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Excel 2010 Essential Training

80 video lessons · 127297 viewers

Bob Flisser
Author

 
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  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

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