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Split screens and frozen titles in a flash

From: Excel 2010 Power Shortcuts

Video: Split screens and frozen titles in a flash

When you are working with large amounts of data, sometimes what you'd like to be able to do is to see information in part of a worksheet and another part, even though maybe they are couple of hundred rows apart or even thousands of rows apart or columns far apart. Couple of ways to pursue this. If you are in kind of a hurry, would you like to split the screen just easily top/bottom? Click in the middle more or less somewhere. It doesn't make any difference. For example here. One way to do this is above the vertical scroll bar in the right-hand side of your screen, just above the arrow, I am sliding the mouse up here slowly on the right side.

Split screens and frozen titles in a flash

When you are working with large amounts of data, sometimes what you'd like to be able to do is to see information in part of a worksheet and another part, even though maybe they are couple of hundred rows apart or even thousands of rows apart or columns far apart. Couple of ways to pursue this. If you are in kind of a hurry, would you like to split the screen just easily top/bottom? Click in the middle more or less somewhere. It doesn't make any difference. For example here. One way to do this is above the vertical scroll bar in the right-hand side of your screen, just above the arrow, I am sliding the mouse up here slowly on the right side.

Put the mouse right there. If you double-click right when you see the arrow being a two way up/down arrow, this automatically introduces a split screen above the active cell. And now on the right-hand side of the screen you'll see two scrollbars. So in the lower part, I am scrolling using the mouse wheel, I am scrolling down to row 150, 180, whatever, or maybe I am going to drag that scrollbar. I want to see these people here, these Project & Contract Services. Meanwhile I also want to see these people.

They are quite a few rows apart. That's just fine. And strangely enough we can scroll, you know call it upside down, wherever you want to call it. But we know we are looking at data on the bottom of the screen. Maybe this near row 1 or row 2, that sort of thing. And on the other part of the screen we are looking at data elsewhere so sort of a topsy-turvy kind of approach. Unlikely they use this too often, but we can do this. We can scroll independently on either side of the screen. Any changes we make to the data of course occurs in the actual data. And this particular view has nothing to do with printing.

How do we get rid of this? Simply double-click it. Another way to use this, not necessarily better, perhaps not as fast as, at any time when we do not have a split screen, we can point to the split screen button and drag it to wherever we want and let go. Sometimes it makes sense to split a screen left/right, and we might have titles here, we might not. That's not the issue. And even if we've got merge titles that's not going to get in the way. So how do we introduce a vertical split? In the same way that we can use the horizontal split, we might say well let's split the screen more or less 50-50.

We will click somewhere here in column E. And the vertical split indicator is to the right-hand side of the horizontal scrollbar in the lower right-hand corner. So right there is the button. When you slide the mouse over that and see that double left-right arrow, double-click. And we are about to see a vertical split to the left of the active cell. There it is right there. Here we have two horizontal scrollbars at the bottom of the screen. So on the left side we can scroll left and right, on the right side we can scroll left and right.

And sometimes we come up with some interesting angles where we were viewing the column A data next to the column J data. You have your reasons for doing this. I think it probably makes more sense to suggest that if you have got a worksheet with many, many columns you might want to see data for example in columns A, B, C, D whatever on the left side. And at the same time see data off on the right-hand side in other columns. We get rid of the split by double-clicking. We saw a horizontal split. We saw a vertical split. Can we do both? Sure can, both at the same time.

We could use this technique by dragging down this way or double-clicking, or dragging this or double-clicking. Now we have got a four way split. There are four scrollbars now. If you are interested in chaos and confusion, this may be just the ticket. I think it's a bit weird to be doing both of these at once, but you might have your needs. Just to prove a point here you could be seeing the very last row in this worksheet and the very last column. There it is, XFD 1048576, and you could also be viewing A1 in the upper left-hand corner.

I am not sure if that proves a point, but it does suggest the idea that by using these techniques you could see any two cells in the worksheet at the same time. And when you've got formulas tied together that reflect on one another sometimes this could be useful. But I think it's more useful to have either a horizontal or a vertical split. Now a similar feature and yet different in many respects, and I think for most people most useful is simply to freeze the panes. We like to scroll up and down here and maybe always see rows 1 and 2.

Maybe we'd always like to see column A as well. We can do it different ways. If we simply want to freeze the top row, titles like this are going to get in the way. Let me take this out for the moment. We may want to put it back later. But I am going to delete that, because the feature does work a little bit better. And it's a neat way if we don't have a separate heading like that. On the View tab we can simply do what? Freeze Panes and Freeze Panes, or just what? Freeze Top Row. Now it doesn't make any difference where the active cell is. If we freeze the top row, slight visual change there we can scroll up and down and always see row 1.

In addition to that or instead of that we might even freeze the first column, and we can scroll leftwards and rightward quickly and easily this way as well. If we want to remove the feature, the Undo capability has nothing to do or does not record these actions. So Undo doesn't help here. We have to go back here and unfreeze the panes. If you click on cell B2 and then use this feature and Freeze Panes, it automatically freezes everything above and to the left.

I think that's what a lot of people need in database-type lists. They frequently want to freeze the top row and the left column. So there we are. Fast easy to use tools that give us some perspective on our worksheets and allow us to navigate back and forth pretty quickly and easily to see the data better.

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This video is part of

Image for Excel 2010 Power Shortcuts
Excel 2010 Power Shortcuts

64 video lessons · 17324 viewers

Dennis Taylor
Author

 
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  1. 1m 37s
    1. Welcome
      1m 17s
    2. Using the exercise files
      20s
  2. 22m 45s
    1. Entering data or formulas in non-adjacent cells simultaneously
      2m 28s
    2. Converting formulas to values with a simple drag
      2m 34s
    3. Copying data or formulas down a column instantly
      2m 56s
    4. Adjusting all or selected column widths or row heights in a flash
      2m 21s
    5. Instantly displaying all worksheet formulas
      3m 16s
    6. Two quick shortcuts for creating charts
      1m 18s
    7. Print Preview
      1m 7s
    8. Instant date or time entry
      1m 16s
    9. Undo/Redo/Repeat
      3m 19s
    10. Zooming in and out quickly
      2m 10s
  3. 7m 37s
    1. Expanding and collapsing the Ribbon and Full Screen view
      1m 23s
    2. Keyboard command access
      2m 22s
    3. Quick Access toolbar display tips
      3m 52s
  4. 14m 30s
    1. Split screens and frozen titles in a flash
      5m 56s
    2. Repeating title creation and suppression
      6m 17s
    3. Customizing your display of Status Bar totals
      2m 17s
  5. 11m 31s
    1. Navigation shortcuts
      2m 30s
    2. Tips for navigating between workbooks
      3m 48s
    3. Navigating within worksheets
      5m 13s
  6. 11m 12s
    1. Selecting an entire row, column, or worksheet
      3m 20s
    2. Selecting noncontiguous ranges and visible cells only
      4m 39s
    3. Selecting the current region and moving around region corners
      3m 13s
  7. 22m 16s
    1. Accelerating data entry
      6m 27s
    2. Auto-Fill techniques for entering dates
      4m 59s
    3. Auto-Fill techniques for entering times
      2m 37s
    4. Custom lists for rapid entry
      5m 54s
    5. Cell editing tips
      2m 19s
  8. 12m 38s
    1. Copy/Move acceleration tips
      3m 27s
    2. Worksheet Copy/Move shortcuts
      2m 29s
    3. Dragging and inserting variations
      3m 47s
    4. Instantly displaying Paste Special options
      2m 55s
  9. 29m 31s
    1. Rapid formula creation
      3m 48s
    2. Selecting all cells that depend on the active cell
      5m 24s
    3. Selecting all cells that can affect the active cell
      2m 38s
    4. AutoSum shortcuts
      2m 57s
    5. Rounding shortcuts
      5m 14s
    6. Generating random numbers
      3m 16s
    7. Counting unique entries
      3m 11s
    8. Performing calculations without formulas
      3m 3s
  10. 17m 4s
    1. Controlling rows and columns
      5m 50s
    2. Realigning imported text
      2m 27s
    3. Handling blank cells
      4m 20s
    4. Collapsing and expanding detail
      4m 27s
  11. 28m 8s
    1. Formatting numbers
      6m 49s
    2. Aligning data
      3m 49s
    3. Adding background color for readability
      3m 43s
    4. Formatting data conditionally
      1m 54s
    5. Creating custom formats
      6m 23s
    6. Formatting periods over 24 hours
      3m 2s
    7. Applying strikethroughs and borders
      2m 28s
  12. 25m 46s
    1. Sorting shortcuts
      2m 40s
    2. Cleaning up spaces
      4m 47s
    3. Identifying duplicates
      6m 10s
    4. Splitting columns
      3m 57s
    5. Ensuring unique entries
      2m 46s
    6. Forcing dates to be weekdays only
      3m 56s
    7. Displaying unique items from large lists
      1m 30s
  13. 18m 38s
    1. Placing and adjusting charts
      2m 37s
    2. Creating chart titles from cell content
      2m 22s
    3. Creating and manipulating shapes
      5m 31s
    4. Linking and unlinking pictures
      8m 8s
  14. 9s
    1. Goodbye
      9s

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