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Sorting columns

From: Managing and Analyzing Data in Excel 2010

Video: Sorting columns

Although not frequently needed, you can sort by rearranging the left or right order of columns, instead of the much more common rearranging of rows from top to bottom. As we look at this worksheet here, I think you could begin to see what we're headed for. We might want to rearrange this data in such a way that our cities are alphabetized from left to right. Now, unlike the shortcuts we have seen with prior examples of sorting, we must highlight all of the data in question here. What we're about to do as I zoom back here is to select this data specifically.

Sorting columns

Although not frequently needed, you can sort by rearranging the left or right order of columns, instead of the much more common rearranging of rows from top to bottom. As we look at this worksheet here, I think you could begin to see what we're headed for. We might want to rearrange this data in such a way that our cities are alphabetized from left to right. Now, unlike the shortcuts we have seen with prior examples of sorting, we must highlight all of the data in question here. What we're about to do as I zoom back here is to select this data specifically.

This is what we want to rearrange. We do not want to touch the data in column A at all. We simply want to rearrange the column data as we see it. We want Albuquerque to be on the left- hand side, then Atlanta and so on. We want these alphabetized. So we must specifically highlight all the data and we must use the Sort command on the Data tab. What's different here? The Options allow us to sort in the unusual sort left to right, not top to bottom.

What do we want to sort on, based on what, what are we seeing? It's the data in Row 3. Now, notice there are options now since we made the choice to sort left to right. in the Sort by options we're not going to be seeing field names; we're going to be seeing row numbers. We want to sort based on what we see in Row 3. Of course the big concern right away is thinking of how this might look. Are the numbers below this going to travel with it? Well, yes, they will. Keep an eye on Albuquerque then. Number right below that is all 2, so that's easy to remember.

So as I click OK here, we will be rearranging the data as we see the data in columns B through M. We expect to see Albuquerque over there in column B and all of its data with it, and then Atlanta and probably Boston, and so on. Click OK, there we go! And that rearranged the order of the columns left to right. So as we've seen here the rearranging of the columns here is pretty fast and straightforward. You do have to highlight all of the data, but when the need arises, sorting by rearranging the columns is an easy task.

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This video is part of

Image for Managing and Analyzing Data in Excel 2010
Managing and Analyzing Data in Excel 2010

27 video lessons · 22659 viewers

Dennis Taylor
Author

 
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  1. 1m 32s
    1. Welcome
      54s
    2. Using the exercise files
      38s
  2. 25m 18s
    1. Sorting from the Sort menu
      4m 37s
    2. Sorting from the toolbar
      4m 2s
    3. Multi-key sorting
      3m 4s
    4. Sorting based on the order of data in custom lists
      4m 44s
    5. Sorting by color font, color background, or icon
      3m 57s
    6. Sorting columns
      2m 11s
    7. Sorting data in random order
      2m 43s
  3. 19m 1s
    1. Using single- and multiple-column text filtering
      5m 8s
    2. Taking a look at special numeric filters
      1m 54s
    3. Harnessing special date filters
      2m 5s
    4. Creating a top-ten list by value or percent
      3m 11s
    5. Creating custom filters
      1m 40s
    6. Copying and sorting filtered lists
      3m 7s
    7. Recognizing the limitations of standard filtering
      1m 56s
  4. 11m 16s
    1. Setting up subtotals
      4m 20s
    2. Creating multiple levels and copying subtotals
      6m 56s
  5. 13m 22s
    1. Using the Advanced Filter for complex OR criteria
      4m 30s
    2. Using the Advanced Filter for complex multiple-field criteria
      5m 37s
    3. Using the Advanced Filter to create unique lists from repeating field data
      3m 15s
  6. 10m 44s
    1. Using the Remove Duplicates command
      2m 30s
    2. Using a specialized array formula to identify data that's been duplicated
      5m 10s
    3. Using an array formula to count the number of unique items in a list
      3m 4s
  7. 10m 31s
    1. Using SUMIF, COUNTIF, and related functions for quick data analysis
      6m 48s
    2. Using database functions like DSUM, DAVERAGE, and DMAX
      3m 43s
  8. 34s
    1. Next steps
      34s

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