New Feature: Playlist Center! Pick a topic and let our playlists guide the way.

Easy-to-follow video tutorials help you learn software, creative, and business skills.Become a member

Showing the source of a chart's data

From: Excel 2007: Charts in Depth

Video: Showing the source of a chart's data

Often when you're working with a chart in Excel the data is nearby. You do however have the capability of creating a chart on a separate sheet. And when you do and need to see the data as well, you might consider adding what's called a data table. So, a couple of different options here. There will be times with certain kinds of charts, say that one we're looking at here, adding a data table here, which I'm about to do, probably doesn't help a lot. I'll show you how to add it. Simply select the chart and then on the Layout tab in the Ribbon, let's choose Data Table > Show Data Table. We can show with or without the Legend keys.

Showing the source of a chart's data

Often when you're working with a chart in Excel the data is nearby. You do however have the capability of creating a chart on a separate sheet. And when you do and need to see the data as well, you might consider adding what's called a data table. So, a couple of different options here. There will be times with certain kinds of charts, say that one we're looking at here, adding a data table here, which I'm about to do, probably doesn't help a lot. I'll show you how to add it. Simply select the chart and then on the Layout tab in the Ribbon, let's choose Data Table > Show Data Table. We can show with or without the Legend keys.

Let's show with the Legend keys, since for the moment in this chart we don't have a legend, and you'll see what happens. Now because the data is nearby, this isn't providing us with you know a feature that's absolutely required here. But let's take a look at another example, a line chart sheet. There is one chart already here. Maybe we want to take this data here and create another chart. Put it under this. And furthermore, even while looking at this chart, as we scroll up and down-- you know we do have to scroll up and down to see all of the data-- is it important to see the data here and how might this look? Well, let's take a look at it.

Click this chart, select the Layout tab in the Ribbon, choose Data Table > Show the Data Table with Legend Keys. The legend here is superfluous. We don't really need that. But I think you can see, here the data table is not a good choice. We're not seeing the value with the numbers here. And in order to see them, we either have to use a much smaller font or possibly make this chart a lot wider, and even there, not looking so good here. Data table is not a good choice for this kind of chart. But there could be times when you want to add a data table to a chart.

Maybe it's further down on the sheet, and you want to see all the data. With smaller numbers, this might make some sense. Now what if you have a chart that's on a completely separate sheet? We might start with this data, or maybe I'll go back to the very first sheet, Year Data. I might want to keep this chart here. I'll decide on the data table later, but let's, for example, select this data, and maybe we want to have a chart on a separate sheet. You can get that really fast simply by pressing F11. We now have this chart on the separate sheet.

And no matter what chart type it is, it might make sense here to say, well, let's have a data table with this chart, so every time we look at this we don't have to keep constantly going back to the sheet that contains the original data. So for some people using a data table might be confined only to those charts that are on separate sheets. We'll go to the Layout tab, choose Data Table > Show Data Table, this time maybe without the Legend Keys since we already have a legend, and there we see the data table below the data. And the numbers here, because they're short, can all be seen.

If you want the legend to be included then let's take it off this side. We'll put the Legend on the right side and press Delete. The chart expands a bit. We'll come back to Data Table again, this time with the Legend Keys, and you'll see the difference. The colors are in the legend. So there are certainly going to be times where you want to use a data table. You can emphasize a chart's source data by showing the data right in the body of the chart.

Show transcript

This video is part of

Image for Excel 2007: Charts in Depth
Excel 2007: Charts in Depth

53 video lessons · 9153 viewers

Dennis Taylor
Author

 
Expand all | Collapse all
  1. 1m 49s
    1. Welcome
      1m 3s
    2. Using the exercise files
      46s
  2. 22m 7s
    1. Identifying chart elements like plot area, chart area, gridlines, and legends
      5m 3s
    2. Selecting the right chart type
      8m 2s
    3. Understanding chart terminology
      6m 31s
    4. Understanding the Ribbon and the Design, Layout, and Format tabs
      2m 31s
  3. 16m 24s
    1. Selecting data to display as a chart
      6m 17s
    2. Creating charts instantly with shortcuts
      4m 33s
    3. Creating charts with standard menu commands
      2m 24s
    4. Creating presentation-ready charts with just a few adjustments
      3m 10s
  4. 28m 8s
    1. Switching rows and columns for a different view of the data
      3m 9s
    2. Setting a default chart type and creating a template
      3m 47s
    3. Dealing with empty and hidden cells
      4m 18s
    4. Choosing a chart layout
      4m 33s
    5. Choosing a chart style from 48 colorful variations
      3m 34s
    6. Changing the location of a chart
      3m 33s
    7. Moving and resizing a chart
      5m 14s
  5. 11m 25s
    1. Using pictures as chart elements
      3m 55s
    2. Adding shapes and arrows
      3m 37s
    3. Adding floating text and text boxes
      3m 53s
  6. 33m 45s
    1. Adding, editing, and removing chart titles
      3m 15s
    2. Adding horizontal and vertical titles
      3m 56s
    3. Linking titles to content
      2m 32s
    4. Showing numbers of different scales
      4m 38s
    5. Specifying the position of tick marks and axis labels
      2m 41s
    6. Changing the numeric format on labels
      5m 34s
    7. Adding, editing, and removing legends
      3m 19s
    8. Adding and editing data labels
      4m 40s
    9. Showing the source of a chart's data
      3m 10s
  7. 8m 13s
    1. Modifying axis scaling
      3m 50s
    2. Working with gridlines
      4m 23s
  8. 12m 53s
    1. Analyzing existing and future data with trendlines
      4m 2s
    2. Adding drop lines
      3m 14s
    3. Adding high-low lines and up-down bars
      1m 39s
    4. Adding error bars
      3m 58s
  9. 9m 13s
    1. Selecting shape fill and outline
      3m 3s
    2. Adding shape effects
      3m 19s
    3. Applying WordArt styles
      2m 51s
  10. 16m 33s
    1. Formatting lines and borders
      4m 24s
    2. Filling an area with a color gradient
      2m 7s
    3. Specifying line style, color, and weight
      2m 46s
    4. Working with chart text
      3m 40s
    5. Changing the rotation of chart text
      3m 36s
  11. 38m 39s
    1. Using column and bar charts
      7m 24s
    2. Using line charts
      5m 46s
    3. Using pie charts
      8m 37s
    4. Using area, stock, and XY charts
      9m 3s
    5. Using doughnut, bubble, and radar charts
      7m 49s
  12. 10m 55s
    1. Pasting new data into a chart
      2m 58s
    2. Creating charts from multiple data sources
      3m 39s
    3. Adding new data using a table
      4m 18s
  13. 6m 19s
    1. Printing charts
      6m 19s
  14. 19s
    1. Next steps
      19s

Start learning today

Get unlimited access to all courses for just $25/month.

Become a member
Sometimes @lynda teaches me how to use a program and sometimes Lynda.com changes my life forever. @JosefShutter
@lynda lynda.com is an absolute life saver when it comes to learning todays software. Definitely recommend it! #higherlearning @Michael_Caraway
@lynda The best thing online! Your database of courses is great! To the mark and very helpful. Thanks! @ru22more
Got to create something yesterday I never thought I could do. #thanks @lynda @Ngventurella
I really do love @lynda as a learning platform. Never stop learning and developing, it’s probably our greatest gift as a species! @soundslikedavid
@lynda just subscribed to lynda.com all I can say its brilliant join now trust me @ButchSamurai
@lynda is an awesome resource. The membership is priceless if you take advantage of it. @diabetic_techie
One of the best decision I made this year. Buy a 1yr subscription to @lynda @cybercaptive
guys lynda.com (@lynda) is the best. So far I’ve learned Java, principles of OO programming, and now learning about MS project @lucasmitchell
Signed back up to @lynda dot com. I’ve missed it!! Proper geeking out right now! #timetolearn #geek @JayGodbold

Are you sure you want to delete this note?

No

Thanks for signing up.

We’ll send you a confirmation email shortly.


Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

Keep up with news, tips, and latest courses with emails from lynda.com.

Sign up and receive emails about lynda.com and our online training library:

Here’s our privacy policy with more details about how we handle your information.

   
submit Lightbox submit clicked
Terms and conditions of use

We've updated our terms and conditions (now called terms of service).Go
Review and accept our updated terms of service.