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Excel 2007: Charts in Depth
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Showing numbers of different scales


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Excel 2007: Charts in Depth

with Dennis Taylor

Video: Showing numbers of different scales

With mixed data containing widely divergent values, like we see here, charts can appear distorted and illegible. Now we haven't seen the chart just yet, but take a look at those numbers in columns B and C. They're pretty far apart and trying to show both of those in the same charts is going to be a little strange unless we adjust this. They're used to be a feature in prior versions of Excel called a Combination Chart and what we're about to see is in fact a replacement of it. Let's imagine you're in a hurry. You wanted to see this information depicted as a chart.
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  1. 1m 49s
    1. Welcome
      1m 3s
    2. Using the exercise files
      46s
  2. 22m 7s
    1. Identifying chart elements like plot area, chart area, gridlines, and legends
      5m 3s
    2. Selecting the right chart type
      8m 2s
    3. Understanding chart terminology
      6m 31s
    4. Understanding the Ribbon and the Design, Layout, and Format tabs
      2m 31s
  3. 16m 24s
    1. Selecting data to display as a chart
      6m 17s
    2. Creating charts instantly with shortcuts
      4m 33s
    3. Creating charts with standard menu commands
      2m 24s
    4. Creating presentation-ready charts with just a few adjustments
      3m 10s
  4. 28m 8s
    1. Switching rows and columns for a different view of the data
      3m 9s
    2. Setting a default chart type and creating a template
      3m 47s
    3. Dealing with empty and hidden cells
      4m 18s
    4. Choosing a chart layout
      4m 33s
    5. Choosing a chart style from 48 colorful variations
      3m 34s
    6. Changing the location of a chart
      3m 33s
    7. Moving and resizing a chart
      5m 14s
  5. 11m 25s
    1. Using pictures as chart elements
      3m 55s
    2. Adding shapes and arrows
      3m 37s
    3. Adding floating text and text boxes
      3m 53s
  6. 33m 45s
    1. Adding, editing, and removing chart titles
      3m 15s
    2. Adding horizontal and vertical titles
      3m 56s
    3. Linking titles to content
      2m 32s
    4. Showing numbers of different scales
      4m 38s
    5. Specifying the position of tick marks and axis labels
      2m 41s
    6. Changing the numeric format on labels
      5m 34s
    7. Adding, editing, and removing legends
      3m 19s
    8. Adding and editing data labels
      4m 40s
    9. Showing the source of a chart's data
      3m 10s
  7. 8m 13s
    1. Modifying axis scaling
      3m 50s
    2. Working with gridlines
      4m 23s
  8. 12m 53s
    1. Analyzing existing and future data with trendlines
      4m 2s
    2. Adding drop lines
      3m 14s
    3. Adding high-low lines and up-down bars
      1m 39s
    4. Adding error bars
      3m 58s
  9. 9m 13s
    1. Selecting shape fill and outline
      3m 3s
    2. Adding shape effects
      3m 19s
    3. Applying WordArt styles
      2m 51s
  10. 16m 33s
    1. Formatting lines and borders
      4m 24s
    2. Filling an area with a color gradient
      2m 7s
    3. Specifying line style, color, and weight
      2m 46s
    4. Working with chart text
      3m 40s
    5. Changing the rotation of chart text
      3m 36s
  11. 38m 39s
    1. Using column and bar charts
      7m 24s
    2. Using line charts
      5m 46s
    3. Using pie charts
      8m 37s
    4. Using area, stock, and XY charts
      9m 3s
    5. Using doughnut, bubble, and radar charts
      7m 49s
  12. 10m 55s
    1. Pasting new data into a chart
      2m 58s
    2. Creating charts from multiple data sources
      3m 39s
    3. Adding new data using a table
      4m 18s
  13. 6m 19s
    1. Printing charts
      6m 19s
  14. 19s
    1. Next steps
      19s

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Excel 2007: Charts in Depth
3h 36m Intermediate Jun 15, 2011

Viewers: in countries Watching now:

In this course, Dennis Taylor shows how to analyze and communicate the value of data with charts in Excel. The course starts with the foundations: what the parts of a chart are, what the different types of charts are, and which charts work best for your data. The course then shows how to create a presentation-ready chart in minutes and offers dozens of in-depth tutorials on formatting and fine-tuning charts so they represent data clearly and accurately.

Topics include:
  • Identifying the plot area, chart area, gridlines, legends, and more
  • Selecting the right chart type
  • Creating charts instantly with shortcuts
  • Choosing a layout
  • Dealing with empty and hidden cells
  • Switching rows and columns for a different view of the data
  • Moving and resizing a chart
  • Inserting pictures and shapes
  • Adding labels to a chart
  • Analyzing existing and future data with trendlines
  • Changing a chart's data source
  • Printing charts
Subjects:
Business Charts + Graphs
Software:
Excel Office
Author:
Dennis Taylor

Showing numbers of different scales

With mixed data containing widely divergent values, like we see here, charts can appear distorted and illegible. Now we haven't seen the chart just yet, but take a look at those numbers in columns B and C. They're pretty far apart and trying to show both of those in the same charts is going to be a little strange unless we adjust this. They're used to be a feature in prior versions of Excel called a Combination Chart and what we're about to see is in fact a replacement of it. Let's imagine you're in a hurry. You wanted to see this information depicted as a chart.

It's all contiguous. There is no other information nearby. We could simply click on a single cell in here and press Alt+F1, and we're going to get a default column chart. There it is. Right away of course you would be a little dismayed. If you look very, very closely--and it's perhaps not viewable as you're watching it-- the miles per gallon in this chart are showing up in very faint red columns at the bottom, just above the months here. We can't see them, and of course when you look at the numbers you begin to think about it, well, that makes sense. We've got columns here representing numbers almost as high as 9,000, and the miles per gallon are the numbers in the 20s and 30s, and so on.

So what do we need to do here? Ideally, we like to change those so that they're taller columns, but come to think of it, how can we read those? What we actually have to do is to select the other range. Now this is one of the rare times when you can't click a range to make a change. The general rule of thumb throughout Excel is if you want to change something, you click it, and then you make a menu choice that will allow you to change it. So, if we click on this column, of course we could then explore a lot of different Layout options, Design options, Format options, but how do we click on miles per gallon? We might click down here and not quite get there.

So this is one of those rare times when we need to go to the Layout tab, the extreme left button. The group is called Current Selection and you'll see a drop arrow, and it may or may not say Plot Area. It could say something else, but when you click the drop arrow, you will, in effect, see all selectable elements in this chart, and what we're looking for this series MPG, so let's click it. And now it looks a little funny here, we've selected that series. So what do we want to do with this now? We want to format the current selection.

So on the left-hand side there, under Current Selection, we've chosen the MPG. Let's do Format Selection and now--and maybe by default, but maybe not so obvious the first time around--we want to plot this series on a secondary axis. Let me move this over a little bit. We're talking about on the right-hand side of the chart to have a different axis that'll allow us to read the miles per gallon. Secondary axis, and as soon as we do that, we see what's happening on the screen there. The miles per gallon are now represented by red columns, and we read those off the secondary axis, which is on the right-hand side.

But I think it's pretty apparent this isn't quite where we want to be just yet. What happened in October, for example, November, December? We can read the miles per gallon, but we can't read the miles driven. So, the next step here is to actually take the miles per gallon series, which is currently selected, and let's change the chart type to be a line chart for the miles per gallon. So on the Design tab in the Ribbon, leftmost choice, Change Chart Type, and let's simply choose Line with markers, this one right here.

You can double-click this to make it slightly faster. There we go. Now we're pretty much in shape. We don't need the Format Chart Area dialog box anymore. It may require just a brief explanation, but we can see now for this set of data here the miles driven each month, which presumably represents cars, trucks, deliver trucks, whatever. We see that being represented by the blue columns, and we are reading off the left-hand primary vertical axis. If we're trying to figure out what the miles per gallon are for a given month, we read the red markers that are associated with the red line, miles per gallon, but we're reading off the right side for the secondary vertical axis and we see in the legend on the right-hand side what's happening.

There will be times when you need to track data of widely different scope, as we see here, and this is one way to achieve this. Now, you had been using the Combination Choice in prior versions of Excel. This is in effect its replacement. So we don't see the word 'combination' here at all anymore, but the technique we went through here is fairly fast and efficient, and you can mix different kinds of chart types as well, too. I think the most common kind of mixing of chart types within a single chart is the mix of column and line the way we see it here.

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