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Excel 2010 Essential Training
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Repeating row and column titles


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Excel 2010 Essential Training

with Bob Flisser

Video: Repeating row and column titles

Okay, so here we have our worksheet of people who work in the company and you see this is sorted by Department in Column C. And let's say we want to make a printout and we want to give the head of each department a list of all the people in their department. So we want to make one page for the Executive, another page for Finance department, another page for Graphics department and so on. Well, let's take a look at Print Preview. You could either press Ctrl+P or click the File tab to go in the Backstage view and click Print, and now we can see all right this looks fine.
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  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

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Excel 2010 Essential Training
6h 21m Beginner Jun 09, 2010

Viewers: in countries Watching now:

In Excel 2010 Essential Training, Bob Flisser demonstrates the core features and tools in Excel 2010. The course introduces key Excel skills, shows how to utilize these skills with in-depth tutorials on Excel functions and spreadsheet formatting. It also covers prepping documents for printing, working with large worksheets and workbooks, collaborating with others, using Excel as a database, analyzing data, charting, and automating and customizing Excel. Exercise files are included with the course.

Topics include:
  • Copying and pasting techniques
  • Working with formulas and functions
  • Dealing with formula errors
  • Creating lookup tables
  • Naming cell ranges
  • Formatting data and worksheets
  • Finding and replacing data
  • Creating SmartArt diagrams
  • Creating charts and PivotTables
  • Recording macros
  • Sharing workbooks
Subjects:
Business Computer Skills (Windows) Spreadsheets Teacher Tools Education Student Tools
Software:
Excel
Author:
Bob Flisser

Repeating row and column titles

Okay, so here we have our worksheet of people who work in the company and you see this is sorted by Department in Column C. And let's say we want to make a printout and we want to give the head of each department a list of all the people in their department. So we want to make one page for the Executive, another page for Finance department, another page for Graphics department and so on. Well, let's take a look at Print Preview. You could either press Ctrl+P or click the File tab to go in the Backstage view and click Print, and now we can see all right this looks fine.

Now there are two pages, so go down over here and click this arrow to look at page 2, but on page 2 we can't see what any of those titles are, so it's kind of hard to read. And if we go back here, we can see again all of the departments are printed on the same page, which isn't quite what we want. So you can just press the Escape key so we are back to the Home tab. What we want to do is put in a page break before each department. So let's click on the first person here in the Finance department, and page breaks are something that we insert. So let's put in page breaks.

So click here on the Page Layout tab, choose Breaks, and insert a Page Break, and you see that we now have the dotted line across. Well, let's try that again. Let's go to the first person Graphics department, click Breaks, and Insert Page Break. Well if you have a long worksheet and you want to put in a lot of page breaks, this gets really old, really fast. So Excel has a great feature that will repeat the last thing you did. Now it also works in the other Office programs. To repeat the last thing you did, all you have to do is press the F4 key on the keyboard.

So let's go over here. Here is the first person in Human Resources, press F4, and that puts in a page break because the last thing we did was Page Break. Scroll down, click before the first person in IT, press the F4 key, the first person in Marketing, press F4, click the first person in Sales and press F4. Now let me repeat because it's very important. The F4 key is not the shortcut to insert a page break. The F4 key will simply repeat the last thing you did. So if I click something and make it bold, and I click somewhere else and press F4, it makes that bold also.

I will just press Ctrl+Z couple of times to undo. So that's a very handy feature to know. Anyway, let's look at our Print Preview. Go back to the File tab, and Print. Okay, so now we have everybody in the Executive department and we see we now have seven pages and click through. Well, we have everybody in Finance and everybody in Graphics, in the other departments, but we don't have those headers there. So we have to find some way of doing that. So I am going to just press the Escape key. So we are back in the Page Layout tab and click Print Titles and this brings us into the Page Setup dialog box in the Sheet tab.

You see over here its says Rows to repeat at top? Click in there and now let's select down the row headers from Row 1, down to Row 4, and you see this is repeating at the top, Row 1 to Row 4, and you see that's absolute reference so don't worry about that. Click OK. Now it doesn't look anything has changed here but let's go back to the Print Preview. I will just press Ctrl+P, so here is page 1. It looks the same as it did before, but now when you click through, here is page 2, the Finance department, click again, Graphics department, Human Resources, and so on.

Now I had mentioned in an earlier movie that you can split the screen into top and bottom, left and right halves. That has nothing to do with printing. So if you want multiple pages to have repeating rows at the top, you need to use this feature of putting in print titles.

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