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Relative and absolute referencing

From: Excel 2007 Essential Training

Video: Relative and absolute referencing

We're going to learn about relative and absolute referencing by using the StoreA worksheet. So you can open that now. Before we learn about referencing, I want to review the concept of a cell addresses. And what a cell address is, is the identifier that distinguishes this particular cell here, G2, then any other cell in the whole spreadsheet. The cell address denotes the column that it's in and the row that it's sitting in. So, it's G2 is this cell here. The name of that cell is over here in the name box. So that's that cell address that I'm looking at.

Relative and absolute referencing

We're going to learn about relative and absolute referencing by using the StoreA worksheet. So you can open that now. Before we learn about referencing, I want to review the concept of a cell addresses. And what a cell address is, is the identifier that distinguishes this particular cell here, G2, then any other cell in the whole spreadsheet. The cell address denotes the column that it's in and the row that it's sitting in. So, it's G2 is this cell here. The name of that cell is over here in the name box. So that's that cell address that I'm looking at.

Now when you use cell addresses and formulas, it gives you a lot of power. If I use my arrow keys and move over to cell E2, you'll see that this particular formula was created using cell addresses. I'm seeing D2*C2. Now as a little review, you'll know that this is a formula because it starts with an equals sign and it's using a operator. In this case it's the multiplication operator that is the asterix. So this formula is telling Excel to take the value that's sitting in cell D2, which is 15, and multiply it by the value that's sitting in cells C2, which is 525.

So if I take 525, multiply it by 15, I get 78.75, which is the answer that you get when you do this calculation. Now, the reason I put in these cell addresses rather than the numbers to do the calculation, is because gives me the ability to use relative referencing. What relative referencing does, is it says, "When you copy this particular formula into other areas of your spreadsheet, use the same relative addresses." Which means the very first cell that you're going to get is one to the left, because that's where D2 is sitting in respect to where I'm putting the answer.

So move one cell to the left, and multiply it by the information that's in two cells to the left. And put the answer in the cell that you're working in. How does this look in real life? Well if I moved down the road to row 3, the relative referencing is one cell to the left, D3, times two cells to the left, D3. If I go down one more row, still keeps that same relative referencing. One row to the left times two cells to the left and so on and so on and so on down my column.

So that's what relative referencing does. If I copy this by selecting the cell E2, right-clicking and selecting Copy, go to cell F2, right-click and say Paste. You'll see that the relative answers are placed in here. So it's going once cell to the left times two cells to the left. Notice now I'm looking at a whole lot bigger numbers in this case because I'm multiplying my final costs times a larger inventory. But that that's how easy it is to take the information that's in that cell and copy it.

I'm going to delete that. Now the difference between relative referencing and absolute referencing, means that absolute referencing always goes back to the same cell. It kind of pins that cell in the calculation that you're going to do. You identify absolute referencing by the use of dollar signs. So let's use the same formula here, but use C2 has an absolute reference. So if I type in the formula D2*--an absolute reference is indicated by putting in a dollar sign-- c$2, and I click the Accept sign, it places that particular formula in cell F2. if I move down one cell, noticed now that this is different than the other type of referencing I had.

If I compare the formula in cell F3 to the formula that's in cell F2, you'll notice that the first section has moved and uses relative referencing. So I've gone to D3 in both cases, but in the second one I've still gone back using the value that if find in cell C2. And if you scroll down through the column, you'll notice that cell C2 stays as a absolute reference throughout every single row. Even though the first reference is using the relative referencing and it moves with each row. So it's always going back to the value that it finds in cell C2 to do the calculation.

This is the difference between a relative and absolute referencing. We'll be reviewing this concept again as we go to take a look at working with formulas in other movies.

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This video is part of

Image for Excel 2007 Essential Training
Excel 2007 Essential Training

85 video lessons · 77607 viewers

Lorna Daly
Author

 
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  1. 36s
    1. Welcome
      36s
  2. 10m 57s
    1. Why use a spreadsheet?
      1m 44s
    2. What's changed in Excel 2007?
      5m 37s
    3. The Ribbon
      2m 9s
    4. The Microsoft Office Button
      1m 27s
  3. 12m 10s
    1. What's on the Ribbon?
      1m 56s
    2. Making your way around the Ribbon
      2m 12s
    3. Customizing the Ribbon
      3m 8s
    4. Customizing the Microsoft Office Button
      4m 54s
  4. 16m 15s
    1. Opening old worksheets
      2m 24s
    2. Adding and deleting worksheets
      3m 18s
    3. Inserting and deleting cells
      6m 53s
    4. Freezing areas of a worksheet
      3m 40s
  5. 20m 51s
    1. Width and height
      7m 25s
    2. Numeric formats
      2m 21s
    3. Alignment of data
      3m 19s
    4. Playing with fonts
      2m 58s
    5. AutoFilter
      2m 21s
    6. Formatting as a table
      2m 27s
  6. 21m 31s
    1. Removing duplicates
      6m 1s
    2. What is Conditional Formatting?
      2m 21s
    3. Working with Conditional Formatting
      2m 14s
    4. Managing Conditional Formatting rule preferences
      2m 39s
    5. Converting text to columns
      4m 35s
    6. Data validation
      3m 41s
  7. 10m 56s
    1. Templates
      3m 45s
    2. Styles
      3m 35s
    3. AutoFormat
      3m 36s
  8. 12m 16s
    1. Excel lists have now become tables
      2m 34s
    2. Converting text to columns
      3m 11s
    3. Sorting and Grouping
      5m 9s
    4. Creating a summary report
      1m 22s
  9. 6m 44s
    1. Proofing your work
      3m 31s
    2. Providing comments on worksheets
      3m 13s
  10. 11m 43s
    1. Protecting and sharing a worksheet
      3m 57s
    2. Allowing others to edit ranges
      4m 3s
    3. Track Changes
      3m 43s
  11. 22m 43s
    1. Preparing to print
      2m 31s
    2. Print Preview
      3m 33s
    3. The Page Layout Tab
      3m 56s
    4. Page Breaks
      4m 36s
    5. The Page Layout View
      3m 54s
    6. Headers and Footers
      4m 13s
  12. 22m 34s
    1. Adding themes to your worksheet
      2m 53s
    2. Page setup options
      8m 0s
    3. Scale to Fit
      2m 26s
    4. Worksheet options
      5m 29s
    5. Inserting images
      3m 46s
  13. 3m 50s
    1. Using templates
      3m 50s
  14. 17m 48s
    1. Workbook Views
      2m 53s
    2. Hiding and Zooming
      3m 44s
    3. Window Panes
      5m 31s
    4. More screen options
      5m 40s
  15. 8m 16s
    1. Importing from Access
      2m 24s
    2. Using the Import Wizard for text files
      5m 52s
  16. 11m 23s
    1. The Find and Select button
      4m 34s
    2. Find and Replace
      2m 48s
    3. Removing duplicates
      4m 1s
  17. 17m 3s
    1. What are formulas?
      3m 20s
    2. Order of Operations
      2m 50s
    3. Relative and absolute referencing
      4m 54s
    4. The new Formula Tab
      5m 59s
  18. 17m 29s
    1. What are Functions?
      2m 57s
    2. AutoSum
      2m 47s
    3. Minimum
      3m 55s
    4. Trim
      5m 2s
    5. Left
      2m 48s
  19. 19m 51s
    1. Concatenation
      4m 10s
    2. SumIf
      4m 23s
    3. Lookup
      7m 25s
    4. What-If Analysis
      3m 53s
  20. 16m 44s
    1. Why create a chart?
      2m 12s
    2. Creating your chart
      3m 37s
    3. Modifying your chart
      6m 46s
    4. Laying out your chart
      4m 9s
  21. 17m 23s
    1. What are PivotTable reports and PivotChart reports?
      2m 32s
    2. Creating a PivotTable
      4m 47s
    3. Laying out your PivotTable
      2m 30s
    4. Designing your PivotTable
      4m 9s
    5. Creating a PivotChart
      3m 25s
  22. 8m 57s
    1. Why use macros?
      2m 14s
    2. Creating a macro
      4m 31s
    3. Macro security
      2m 12s
  23. 5m 36s
    1. Reviewing a workflow in Excel
      5m 36s
  24. 22s
    1. Conclusion
      22s

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