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Excel 2010 Power Shortcuts

Quick Access toolbar display tips


From:

Excel 2010 Power Shortcuts

with Dennis Taylor

Video: Quick Access toolbar display tips

An important element in the Excel menu toolbar system is what we call the Quick Access toolbar, and its standard location is above the Ribbon at the top of the screen, upper-left corner here. Now, if you right-click any place within the Quick Access toolbar, you will see a choice here, Show Quick Access toolbar Below the Ribbon, watch what happens. I actually prefer this location myself, but that's a one-time thing.
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  1. 1m 37s
    1. Welcome
      1m 17s
    2. Using the exercise files
      20s
  2. 22m 45s
    1. Entering data or formulas in non-adjacent cells simultaneously
      2m 28s
    2. Converting formulas to values with a simple drag
      2m 34s
    3. Copying data or formulas down a column instantly
      2m 56s
    4. Adjusting all or selected column widths or row heights in a flash
      2m 21s
    5. Instantly displaying all worksheet formulas
      3m 16s
    6. Two quick shortcuts for creating charts
      1m 18s
    7. Print Preview
      1m 7s
    8. Instant date or time entry
      1m 16s
    9. Undo/Redo/Repeat
      3m 19s
    10. Zooming in and out quickly
      2m 10s
  3. 7m 37s
    1. Expanding and collapsing the Ribbon and Full Screen view
      1m 23s
    2. Keyboard command access
      2m 22s
    3. Quick Access toolbar display tips
      3m 52s
  4. 14m 30s
    1. Split screens and frozen titles in a flash
      5m 56s
    2. Repeating title creation and suppression
      6m 17s
    3. Customizing your display of Status Bar totals
      2m 17s
  5. 11m 31s
    1. Navigation shortcuts
      2m 30s
    2. Tips for navigating between workbooks
      3m 48s
    3. Navigating within worksheets
      5m 13s
  6. 11m 12s
    1. Selecting an entire row, column, or worksheet
      3m 20s
    2. Selecting noncontiguous ranges and visible cells only
      4m 39s
    3. Selecting the current region and moving around region corners
      3m 13s
  7. 22m 16s
    1. Accelerating data entry
      6m 27s
    2. Auto-Fill techniques for entering dates
      4m 59s
    3. Auto-Fill techniques for entering times
      2m 37s
    4. Custom lists for rapid entry
      5m 54s
    5. Cell editing tips
      2m 19s
  8. 12m 38s
    1. Copy/Move acceleration tips
      3m 27s
    2. Worksheet Copy/Move shortcuts
      2m 29s
    3. Dragging and inserting variations
      3m 47s
    4. Instantly displaying Paste Special options
      2m 55s
  9. 29m 31s
    1. Rapid formula creation
      3m 48s
    2. Selecting all cells that depend on the active cell
      5m 24s
    3. Selecting all cells that can affect the active cell
      2m 38s
    4. AutoSum shortcuts
      2m 57s
    5. Rounding shortcuts
      5m 14s
    6. Generating random numbers
      3m 16s
    7. Counting unique entries
      3m 11s
    8. Performing calculations without formulas
      3m 3s
  10. 17m 4s
    1. Controlling rows and columns
      5m 50s
    2. Realigning imported text
      2m 27s
    3. Handling blank cells
      4m 20s
    4. Collapsing and expanding detail
      4m 27s
  11. 28m 8s
    1. Formatting numbers
      6m 49s
    2. Aligning data
      3m 49s
    3. Adding background color for readability
      3m 43s
    4. Formatting data conditionally
      1m 54s
    5. Creating custom formats
      6m 23s
    6. Formatting periods over 24 hours
      3m 2s
    7. Applying strikethroughs and borders
      2m 28s
  12. 25m 46s
    1. Sorting shortcuts
      2m 40s
    2. Cleaning up spaces
      4m 47s
    3. Identifying duplicates
      6m 10s
    4. Splitting columns
      3m 57s
    5. Ensuring unique entries
      2m 46s
    6. Forcing dates to be weekdays only
      3m 56s
    7. Displaying unique items from large lists
      1m 30s
  13. 18m 38s
    1. Placing and adjusting charts
      2m 37s
    2. Creating chart titles from cell content
      2m 22s
    3. Creating and manipulating shapes
      5m 31s
    4. Linking and unlinking pictures
      8m 8s
  14. 9s
    1. Goodbye
      9s

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Excel 2010 Power Shortcuts
3h 43m Intermediate Aug 12, 2010

Viewers: in countries Watching now:

In Excel 2010 Power Shortcuts, Excel expert Dennis Taylor shares tips and shortcuts to vastly increase efficiency and get the full power out of Excel 2010. There are tips for working with the Ribbon and Quick Access toolbar, navigating workbooks and selecting cells, rapid data entry and editing, working with formulas, formatting data, working with charts, sorting data, and much more. Exercise files accompany the course.

Topics include:
  • Creating charts with keyboard shortcuts
  • Converting formulas to values by dragging
  • Repeating Undo and Redo actions
  • Displaying formulas instantly
  • Navigating quickly through worksheets and across workbooks
  • Formatting numeric, and date/time data in a flash with keystroke shortcuts
  • Inserting dates or times instantly
  • Grouping rows or columns to create collapsible regions
  • Building data-entry shortcuts with Auto-fill
  • Displaying unique items from large lists
Subjects:
Business Productivity
Software:
Excel
Author:
Dennis Taylor

Quick Access toolbar display tips

An important element in the Excel menu toolbar system is what we call the Quick Access toolbar, and its standard location is above the Ribbon at the top of the screen, upper-left corner here. Now, if you right-click any place within the Quick Access toolbar, you will see a choice here, Show Quick Access toolbar Below the Ribbon, watch what happens. I actually prefer this location myself, but that's a one-time thing.

You might try that for a while. If you don't care for it, what? Right-click and Show Quick Access Toolbar Above the Ribbon. Now, the other thing you probably want to do with this, and you can do this pretty freely and casually, and I've never really explored how many buttons we actually could get here on the screen, but recognize the idea that as you use different tabs in Excel, if there is a feature or a command that you don't see here at the moment, you might have to go back to another tab to get to it. If I want to do underlining right now and I don't know a keystroke shortcut for it, I've got to go back to the Home tab and any button that is here visible at anytime in the Ribbon could be on your Quick Access toolbar all the time.

All you have to do is to right-click on it. So for example here, maybe it's Italic or maybe I change fonts a lot and I'm not always on the Home tab, what might we do? Right-click any button and add it to the Quick Access toolbar. It's going to stay there indefinitely until you change it. You can do that freely and easily with lots of buttons. You can also right-click any toolbar and choose Customize Quick Access Toolbar.

And here's a list of popular commands, see them in here. That's not a huge list. Many of these are already on existing buttons that you see in the menu system, We can just pick any one we want, maybe this one just as an example here, click Add. We see it in the list. Now, while we're here we might also consider how the order of these is. The top-down order that we see here corresponds with the left to right order on the actual Quick Access toolbar.

So here and there you might want to reposition some of these and maybe you think that this is more important than Font Color, so we'll move it up for example. Something like that. Now, don't overlook the fact that when you are customizing using this approach and all we do was a right- click and customize, right-click on the Quick Access toolbar, Customize. This shows popular commands. I'm not really counting. It looks like about 25, 30 of them, whatever. There is another choice here called Commands Not in the Ribbon. This looks like a few hundred.

Now any one of these and in a similar way can be on your Quick Access toolbar as well, and there's quite a few choices there. And you might agonize over the fact that there are too many, but you can choose this one or that one. And believe it or not, there is a third choice here, the drop arrow, All Commands, and I'm guessing here but I think this is about a thousand choices and you see just an amazing number of entries here. So any one of these can be a button on your Quick Access toolbar.

All you've go to do is you've made the decision already, say why I use that a lot or I might use that a lot. There is one, okay, add that to the Quick Access toolbar, click OK. So you can do that freely and easily. If you decide later you don't really need that button, then simply right-click and remove from the Quick Access toolbar. So you're in charge of it. It's easy to add buttons to it. It's easy to take them off, and you can do it in a variety of different ways.

Find answers to the most frequently asked questions about Excel 2010 Power Shortcuts.


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