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Excel 2013 Essential Training
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The Quick Access Toolbar


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Excel 2013 Essential Training

with Dennis Taylor

Video: The Quick Access Toolbar

Located in the upper left-hand corner is what's called the Quick Access Toolbar. Initially, it consists of four or five buttons, but it can be expanded and put to good use. What it represents is an area of the screen that's always going to be visible. The idea here is, if there are certain features that you use in Excel often, you might want to have them represented on the Quick Access Toolbar. Initially, you'll see a button for "saving", "undoing", and "redoing". Off to the right is a Special Drop Arrow, Customize Quick Access Toolbar.
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  1. 1m 6s
    1. Welcome
      43s
    2. Using the exercise files
      23s
  2. 29m 37s
    1. What is Excel used for?
      1m 49s
    2. Using the menu system
      4m 30s
    3. The Quick Access Toolbar
      4m 41s
    4. The structure of a worksheet or workbook
      3m 41s
    5. Using the Formula bar
      1m 43s
    6. Using the Status bar
      2m 24s
    7. Navigation and mouse pointers
      2m 20s
    8. Shortcut menus and the Mini toolbar
      3m 24s
    9. Using the built-in help
      2m 54s
    10. Creating new files
      2m 11s
  3. 24m 1s
    1. Exploring data entry and editing techniques
      4m 41s
    2. Entering data with AutoFill
      4m 6s
    3. Working with dates and times
      3m 32s
    4. Using Undo and Redo
      4m 50s
    5. Adding comments
      2m 55s
    6. Using Save or Save As
      3m 57s
  4. 30m 7s
    1. Creating simple formulas: Totals and averages
      5m 25s
    2. Copying a formula for adjacent cells
      2m 54s
    3. Calculating year-to-date profits
      3m 9s
    4. Creating a percentage-increase formula
      4m 7s
    5. Working with relative, absolute, and mixed references
      4m 7s
    6. Using SUM and AVERAGE
      3m 25s
    7. Using other common functions
      7m 0s
  5. 46m 7s
    1. Exploring font styles and effects
      4m 7s
    2. Adjusting row heights and column widths
      3m 37s
    3. Working with alignment and Wrap Text
      4m 2s
    4. Designing borders
      3m 26s
    5. Exploring numeric and special formatting
      5m 36s
    6. Formatting numbers and dates
      4m 31s
    7. Conditional formatting
      4m 21s
    8. Creating and using tables
      9m 59s
    9. Inserting shapes, arrows, and other visual features
      6m 28s
  6. 20m 40s
    1. Inserting and deleting rows and columns
      4m 52s
    2. Hiding and unhiding rows and columns
      4m 2s
    3. Moving, copying, and inserting data
      5m 42s
    4. Finding and replacing data
      6m 4s
  7. 17m 51s
    1. Exploring the Page Layout tab and view
      7m 20s
    2. Previewing page breaks
      4m 56s
    3. Working with Page Setup and printing controls
      5m 35s
  8. 30m 30s
    1. Creating charts
      4m 36s
    2. Exploring chart types
      7m 47s
    3. Formatting charts
      5m 42s
    4. Working with axes, labels, gridlines, and other chart elements
      5m 35s
    5. Creating in-cell charts with sparklines
      6m 50s
  9. 12m 49s
    1. Freezing and unfreezing panes
      2m 39s
    2. Splitting screens horizontally and vertically
      4m 48s
    3. Showing necessary information with the Outlining feature
      5m 22s
  10. 23m 0s
    1. Displaying multiple worksheets and workbooks
      4m 17s
    2. Renaming, inserting, and deleting sheets
      2m 23s
    3. Moving, copying, and grouping sheets
      3m 39s
    4. Using formulas to link worksheets and workbooks
      6m 1s
    5. Locating and maintaining links
      6m 40s
  11. 20m 25s
    1. Using IF functions and relational operators
      3m 43s
    2. Getting approximate table data with the VLOOKUP function
      7m 6s
    3. Getting exact table data with the VLOOKUP function
      4m 42s
    4. Using the COUNTIF family of functions
      4m 54s
  12. 23m 50s
    1. Unlocking cells and protecting worksheets
      7m 50s
    2. Protecting workbooks
      2m 40s
    3. Assigning passwords to workbooks
      4m 41s
    4. Sharing workbooks
      4m 7s
    5. Tracking changes
      4m 32s
  13. 28m 32s
    1. Sorting data
      6m 9s
    2. Inserting subtotals in a sorted list
      8m 25s
    3. Using filters
      6m 16s
    4. Splitting data into multiple columns
      5m 4s
    5. Removing duplicate records
      2m 38s
  14. 35m 2s
    1. Creating PivotTables
      8m 36s
    2. Manipulating PivotTable data
      9m 47s
    3. Grouping by date and time
      6m 0s
    4. Grouping by other factors
      2m 33s
    5. Using slicers to clarify and manipulate fields
      4m 7s
    6. Using PivotCharts
      3m 59s
  15. 23m 29s
    1. Using Goal Seek
      6m 8s
    2. Using Solver
      6m 34s
    3. Using Scenario Manager
      6m 11s
    4. Using Data Tables
      4m 36s
  16. 24m 31s
    1. Definition and examples
      6m 48s
    2. Creating a simple macro
      7m 0s
    3. Running a macro
      10m 43s
  17. 29s
    1. Next steps
      29s

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Excel 2013 Essential Training
6h 32m Appropriate for all Jan 29, 2013

Viewers: in countries Watching now:

Whether you're a novice or an expert wanting to refresh your skillset with Microsoft Excel, this course covers all the basics you need to start entering your data and building organized workbooks. Author Dennis Taylor teaches you how to enter and organize data, perform calculations with simple functions, work with multiple worksheets, format the appearance of your data, and build charts and PivotTables. Other lessons cover the powerful IF, VLOOKUP, and COUNTIF family of functions; the Goal Seek, Solver, and other data analysis tools; and how to automate many of these tasks with macros.

Topics include:
  • What is Excel and what is it used for?
  • Using the menus
  • Working with dates and times
  • Creating simple formulas
  • Formatting fonts, row and column sizes, borders, and more
  • Inserting shapes, arrows, and other graphics
  • Adding and deleting rows and columns
  • Hiding data
  • Moving, copying, and pasting
  • Sorting and filtering data
  • Printing your worksheet
  • Securing your workbooks
  • Tracking changes
Subjects:
Business Charts + Graphs Spreadsheets Teacher Tools Education Student Tools
Software:
Excel Office Office 365
Author:
Dennis Taylor

The Quick Access Toolbar

Located in the upper left-hand corner is what's called the Quick Access Toolbar. Initially, it consists of four or five buttons, but it can be expanded and put to good use. What it represents is an area of the screen that's always going to be visible. The idea here is, if there are certain features that you use in Excel often, you might want to have them represented on the Quick Access Toolbar. Initially, you'll see a button for "saving", "undoing", and "redoing". Off to the right is a Special Drop Arrow, Customize Quick Access Toolbar.

Do you want a special button for Quick Printing? Do you print often? This might be handy. If we click this choice, we now have an icon for Quick Printing. Click this again, might we use or do we think we know we will be using Spelling checking a lot? We'll, click this icon as well. Now over time, maybe you'll decide, we don't use that that much or don't use that often, maybe we don't need this. You can easily click with the right mouse button and simply remove this from the Quick Access Toolbar, but there's an even broader use. Suppose you've gotten comfortable with Excel and one of the features that you use often is applying a color background? Fill Color-- it's on the Home Tab.

Well, what if one day you're working with the Data Tab and maybe you start to use the Data Tab a lot because you're working with a list like what we see here? You might be doing sorting and filtering. What if you want to apply color right now? What do you need to do? You've got to go back to the Home Tab to get to this button. Instead of doing that each time you need this feature, one that you use often-- and you can do this with any icon in the ribbon system-- right-click and add to Quick Access Toolbar and there it is. If we are working with our data on the Data Tab or the Review Tab or the Formulas Tab, and we want to use that color background, well then, we can select the cells and simply use that button without needing to go back to the Home Tab, so it can be used that way as well.

Furthermore, the drop arrow that we see here on the right, Customize Quick Access Toolbar, has the choice at the bottom called More Commands. This leads us into a completely different dialog box, alerting us to the fact that any of these commands that we see here--under the heading Popular Commands-- any of these can be buttons on our Quick Access Toolbar. If there's a feature such as Shapes that you might use often, you can add that to the Quick Access Toolbar.

If that weren't enough, in addition to Popular Commands, click this arrow to the right and you'll see "Commands Not in the Ribbon". Now probably, this is for people who've been using Excel for a while or who have specialized uses. Here's a huge list of commands, well, over 300 of them. Any one of these has a button and in it too could be added to the Quick Access Toolbar. Believe it or not, there's a third choice here called "All Commands". Here, we have about a thousand choices. Again, file that away, come back to this some later time perhaps, and decide whether any of these buttons represents a feature that you use often-- you can add it to the Quick Access Toolbar.

The top-down order that we see here to the right does reflect the left to right order that we see in the upper left-hand corner of our screens. From time to time you may say, I want a certain button to be on the right hand edge. I want to make it easy, well, here's Quick Print, maybe you use it often. What might you do here? Move it down the list, which in effect will put it on the right-hand side. As we click OK here, we now see that our Print button is there too. Another option is the placement of the Quick Access Toolbar.

You might want to put it below the Ribbon. It will use up slightly more screen space, but it does put it closer to the data that you will be working with. If you right-click anywhere in the Quick Access Toolbar, you'll see an option called "Show Quick Access Toolbar Below the Ribbon" and you can put down here. And if later you change your mind about that, you can right-click the Quick Access Toolbar and show it "Above the Ribbon". Sometimes, you'll have many, many buttons in your Quick Access Toolbar. Sometimes, you'll decide to just start all over, or maybe you're working with another computer with many, many buttons, you want to simply start all over and design it your way.

You can easily right-click and customize the Quick Access Toolbar. And then on this Excel Options dialog box here, reset the Quick Access Toolbar, and now it's back in its original state. It's a great feature for customizing your use of Excel, so you can get to often used commands.

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