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Page setup options

From: Excel 2007 Essential Training

Video: Page setup options

They say presentation is everything, and in Excel 2007, you have easy access to Printing commands that'll let you present your information in a eye-catching format. We're going to explore the Page Setup group of commands on your Page Layout tab. For those of you that want an in-depth description of how to print your information, please review our Printing movie. If you'd like to follow along, use the EatCake Inventory11A exercise in your Exercise Files.

Page setup options

They say presentation is everything, and in Excel 2007, you have easy access to Printing commands that'll let you present your information in a eye-catching format. We're going to explore the Page Setup group of commands on your Page Layout tab. For those of you that want an in-depth description of how to print your information, please review our Printing movie. If you'd like to follow along, use the EatCake Inventory11A exercise in your Exercise Files.

On my Page Setup, I have a Margins command. What the Margins command allows me to do, With one click, is to identify the default margins I'd like to use on this particular print out. It could be a wider margin, or a narrower margin, depending on the amount of information I want present. Because I have that much information on this particular document, I'm going to go with my Normal. Over on the Orientation command, This allows me to change the way the information is printed at out on the page.

It defaults to Portrait, but I can also change it to Landscape. Let's just explore this one very quickly to see what the difference in these two orientations are. If I leave it at Portrait and go to my Print Preview icon, you'll see that the information is presented in an up-and-down fashion on my page. So it's really using the height of my page to present the information. This is great if I have the amount of information that I've got on the screen right here. Let's see what it would look like if I went to the Orientation of Landscape.

I'm going back up to my Print Preview icon, I now see the information presented horizontally on the page. So you'll notice I have much more white space over on the right- hand side of my page, and my information is now spread over two pages. If I click over here on the next page, I have two rows on that second page, whereas if I was working in the Portrait, I was able to get all my information on one page. Printing Landscape is very good if you have a lot of information or especially a lot of columns that you'd like to include in one page.

So it's really up to you in terms of how you're going to orient the information on your-- on your printed page, depending on the amount of information that you have here in your worksheet. If we go over to the Size command, we can click on that to choose the type of paper that were going to print the information on. I'm going to leave it at Letter, because it don't have that much information to print. Under the Print Area Command, this allows me to set the Print Area for the printed document. It usually defaults to print out note the whole worksheet. But I can reduce the amount of information that I'm going to print by setting the Print Area.

I can as small as a cell. So if I selected cell A2, and clicked Set Print Area, look at the message. Just identifying to me that I've only selected a single cell for the Print Area. Just to make sure that I haven't made a mistake. In this case, I've not made a mistake so I'm going to click OK, and see what I get. Notice that I've indicated the Print Area here by the border that's around the particular cell that I've selected. We'll go back up to the Print Preview icon to see what that looks like, and you'll notice that I've only selected the Flour cell to print. Obviously, once I've looked at this now I think "Hmmm, I'm really not interested in doing that." I'll close my Print Preview screen, go back to my Print Area command, and clear the print area.

That removes that selection. If I'd like to print out the whole table, I just need to scroll through until I get down to Mix Total area, go back up to my Print Area command and say set. Again, you'll notice that the indicator surrounds the area that I'm going to print off on my page. Lets see what that looks like using my Print Preview icon. And you'll notice I've grabbed much more of the text. So it's very easy to identify what print areas you're working with, by using the Print Area command.

Another thing I would like to do is I want to be able to identify where I'm going to break the information that I'm printing off. If I just removed the print area, if I go back up to my Print Preview icon, you'll see that all of the worksheet is now displayed. And if I scroll down towards the very end, I want to break the information here, right below Grand Total, because it makes sense to do that. I'm going to also show you the Zoom feature here just so that we see that a little bit closer up.

So if I'm going through my data, I'm going to say, "Hmmm, you know what? It makes sense to break the information right here. How do I do that?" I do that by adding a page break. So I'm going to close my print preview, I'm going to go to my page break command, I'm going to click on it, and I'm going to say Insert Page Break. Now, where ever I am sitting when I insert that page break, I will get this line showing up here. Because I was in cell A2, the page break came right around that area.

That's not where I want that page break to go so let's go remove it. I'll click on a page breaks again, and I can remove the page break by just selecting that command. Now it's gone. Let's scroll down to the area where we'd like to actually have the page break show up, which is right here in cell A32, right below the Grand total, I go back up to page break, click Insert Page Break, the line is now visible. Let's see what that looks like in the Print Preview icon.

You'll now see that my information is broken. The page breaks at the end of Grand Total, and I can go over to the next page to see the rest of my information. You could add in a background or a watermark, if you would like the information displayed in that format. And you can also print the titles, you can also identify what areas you would like to have repeated on every page. If we go back to the Print Preview icon, you'll see that in page 1, I have my title headers; Item Category, Item Type, Item#, that if I go over to page number 2 that's information that's not presented. How do I get it repeating on every page? It's very easy. So just scroll up to the top of the page so it's going to be easy for me to grab, I click Print Titles, and I come up with my Page Setup screen on the Sheet tab.

And in this area here, I identify what titles I want printed on every page of the worksheet. I click on the Rows to repeat at top icon, and it now presents me back to my spreadsheet so I can select which row I want to include. So I just want row 1 to be included here, so I'm going to select row number 1. It places the tag to identify that row number 1 is the one I'm working with. I click back on my little icon to open up my Page Setup screen again, and I click OK.

Now, if I go back to my Print Preview icon at the top, I have my title at the top of page 1, and ta-da-- at the top of page 2. Let's close the print preview and come back to our screen. Now we're going to take a look at the Scale to Fit options in our next movie.

Show transcript

This video is part of

Image for Excel 2007 Essential Training
Excel 2007 Essential Training

85 video lessons · 78083 viewers

Lorna Daly
Author

 
Expand all | Collapse all
  1. 36s
    1. Welcome
      36s
  2. 10m 57s
    1. Why use a spreadsheet?
      1m 44s
    2. What's changed in Excel 2007?
      5m 37s
    3. The Ribbon
      2m 9s
    4. The Microsoft Office Button
      1m 27s
  3. 12m 10s
    1. What's on the Ribbon?
      1m 56s
    2. Making your way around the Ribbon
      2m 12s
    3. Customizing the Ribbon
      3m 8s
    4. Customizing the Microsoft Office Button
      4m 54s
  4. 16m 15s
    1. Opening old worksheets
      2m 24s
    2. Adding and deleting worksheets
      3m 18s
    3. Inserting and deleting cells
      6m 53s
    4. Freezing areas of a worksheet
      3m 40s
  5. 20m 51s
    1. Width and height
      7m 25s
    2. Numeric formats
      2m 21s
    3. Alignment of data
      3m 19s
    4. Playing with fonts
      2m 58s
    5. AutoFilter
      2m 21s
    6. Formatting as a table
      2m 27s
  6. 21m 31s
    1. Removing duplicates
      6m 1s
    2. What is Conditional Formatting?
      2m 21s
    3. Working with Conditional Formatting
      2m 14s
    4. Managing Conditional Formatting rule preferences
      2m 39s
    5. Converting text to columns
      4m 35s
    6. Data validation
      3m 41s
  7. 10m 56s
    1. Templates
      3m 45s
    2. Styles
      3m 35s
    3. AutoFormat
      3m 36s
  8. 12m 16s
    1. Excel lists have now become tables
      2m 34s
    2. Converting text to columns
      3m 11s
    3. Sorting and Grouping
      5m 9s
    4. Creating a summary report
      1m 22s
  9. 6m 44s
    1. Proofing your work
      3m 31s
    2. Providing comments on worksheets
      3m 13s
  10. 11m 43s
    1. Protecting and sharing a worksheet
      3m 57s
    2. Allowing others to edit ranges
      4m 3s
    3. Track Changes
      3m 43s
  11. 22m 43s
    1. Preparing to print
      2m 31s
    2. Print Preview
      3m 33s
    3. The Page Layout Tab
      3m 56s
    4. Page Breaks
      4m 36s
    5. The Page Layout View
      3m 54s
    6. Headers and Footers
      4m 13s
  12. 22m 34s
    1. Adding themes to your worksheet
      2m 53s
    2. Page setup options
      8m 0s
    3. Scale to Fit
      2m 26s
    4. Worksheet options
      5m 29s
    5. Inserting images
      3m 46s
  13. 3m 50s
    1. Using templates
      3m 50s
  14. 17m 48s
    1. Workbook Views
      2m 53s
    2. Hiding and Zooming
      3m 44s
    3. Window Panes
      5m 31s
    4. More screen options
      5m 40s
  15. 8m 16s
    1. Importing from Access
      2m 24s
    2. Using the Import Wizard for text files
      5m 52s
  16. 11m 23s
    1. The Find and Select button
      4m 34s
    2. Find and Replace
      2m 48s
    3. Removing duplicates
      4m 1s
  17. 17m 3s
    1. What are formulas?
      3m 20s
    2. Order of Operations
      2m 50s
    3. Relative and absolute referencing
      4m 54s
    4. The new Formula Tab
      5m 59s
  18. 17m 29s
    1. What are Functions?
      2m 57s
    2. AutoSum
      2m 47s
    3. Minimum
      3m 55s
    4. Trim
      5m 2s
    5. Left
      2m 48s
  19. 19m 51s
    1. Concatenation
      4m 10s
    2. SumIf
      4m 23s
    3. Lookup
      7m 25s
    4. What-If Analysis
      3m 53s
  20. 16m 44s
    1. Why create a chart?
      2m 12s
    2. Creating your chart
      3m 37s
    3. Modifying your chart
      6m 46s
    4. Laying out your chart
      4m 9s
  21. 17m 23s
    1. What are PivotTable reports and PivotChart reports?
      2m 32s
    2. Creating a PivotTable
      4m 47s
    3. Laying out your PivotTable
      2m 30s
    4. Designing your PivotTable
      4m 9s
    5. Creating a PivotChart
      3m 25s
  22. 8m 57s
    1. Why use macros?
      2m 14s
    2. Creating a macro
      4m 31s
    3. Macro security
      2m 12s
  23. 5m 36s
    1. Reviewing a workflow in Excel
      5m 36s
  24. 22s
    1. Conclusion
      22s

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