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The Page Layout View

From: Excel 2007 Essential Training

Video: The Page Layout View

Page Layout view gives you a nice way to fine-tune the look and feel of your document that's going to be printed out. By looking at a view that presents the information is if you were looking at the page itself. So let's go explore that at the moment. I'm just going to select cell A7 so that when I go move to my Page Layout view, I'm looking at the top of my screen. I've indicated where I want to start my Page Layout view, And I'm going to go down to my view options at the bottom of the screen and click Page Layout.

The Page Layout View

Page Layout view gives you a nice way to fine-tune the look and feel of your document that's going to be printed out. By looking at a view that presents the information is if you were looking at the page itself. So let's go explore that at the moment. I'm just going to select cell A7 so that when I go move to my Page Layout view, I'm looking at the top of my screen. I've indicated where I want to start my Page Layout view, And I'm going to go down to my view options at the bottom of the screen and click Page Layout.

Now I see the Page Layout view in front of me. And I started at the top of my page, So you'll see here that it presents the information as if I was looking at it on a printed document. So it's much more visually appealing to see what the information's going to be like--look like--when it actually gets printed out. The advantage of using the Page Layout view rather than the Print Preview icon is that I can actually manipulate the screen here and add information into it, where as the Print Preview just gives me a snapshot before I actually go to print.

SO, what I'm looking at here is the ability to change things up, but it is a very busy screen. I think I'm going to close off some of the options that I can look at here. And I do that by going over to the sheet options grouping. First of all, I want to turn off the headings. So I deselect the box that I see here and that removes the headings, the column headers, and the row numbers that were identified or showing on the side. I'll just re-click that so you can see what happened. If I select View headings, you'll see that the row, the row numbers, and the column letters are shown.

That's good if I'm identifying a particular cell like I did at the beginning of the lesson, but it's not necessary for me to see this anymore, so I'm going to turn them off. I also have the ability to view gridlines, and if I scroll down through the screen, you'll see that in the other screens here, the grid lines are shown. This is great if I'm going to add-in some information, but it could be distracting because it doesn't give me a clear view of what's going to actually be printed out. So I could remove seeing the gridlines by just clicking off the view, and the gridlines are removed from that particular sheet.

SO you can see more and more in my Page Layout view, I get a very clear description of what information is going to be printed out on my page. And I can play with the data just as if I was in the Excel spreadsheet itself, but it's printed out in a much nicer fashion. In the Scale to Fit grouping, you can play around with the size of the information that's presented on your page. And by playing with the Scale to Fit grouping, you can include more information because it adjusts the printed output to the percentage of the actual information that you're seeing on the screen here. So if I increase the scale just by one click up to 105%, you'll notice that I've pushed off my final cost column on to another page.

Now if I was playing with this in a print preview environment, I wouldn't necessarily see that I've pushed the information right off the page. And this is unacceptable if I'm going to print on it. So, all I have to do is go back, click back to 100%, and you'll see that I have moved back my column onto the proper page. This is another way to work with margins and again, for those of you that are more visually inclined, this is a nice way to see where the information's going to fit before you print it off. In our next movie, we're going to discover how to work with headers and footers, so hang tight!

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This video is part of

Image for Excel 2007 Essential Training
Excel 2007 Essential Training

85 video lessons · 77544 viewers

Lorna Daly
Author

 
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  1. 36s
    1. Welcome
      36s
  2. 10m 57s
    1. Why use a spreadsheet?
      1m 44s
    2. What's changed in Excel 2007?
      5m 37s
    3. The Ribbon
      2m 9s
    4. The Microsoft Office Button
      1m 27s
  3. 12m 10s
    1. What's on the Ribbon?
      1m 56s
    2. Making your way around the Ribbon
      2m 12s
    3. Customizing the Ribbon
      3m 8s
    4. Customizing the Microsoft Office Button
      4m 54s
  4. 16m 15s
    1. Opening old worksheets
      2m 24s
    2. Adding and deleting worksheets
      3m 18s
    3. Inserting and deleting cells
      6m 53s
    4. Freezing areas of a worksheet
      3m 40s
  5. 20m 51s
    1. Width and height
      7m 25s
    2. Numeric formats
      2m 21s
    3. Alignment of data
      3m 19s
    4. Playing with fonts
      2m 58s
    5. AutoFilter
      2m 21s
    6. Formatting as a table
      2m 27s
  6. 21m 31s
    1. Removing duplicates
      6m 1s
    2. What is Conditional Formatting?
      2m 21s
    3. Working with Conditional Formatting
      2m 14s
    4. Managing Conditional Formatting rule preferences
      2m 39s
    5. Converting text to columns
      4m 35s
    6. Data validation
      3m 41s
  7. 10m 56s
    1. Templates
      3m 45s
    2. Styles
      3m 35s
    3. AutoFormat
      3m 36s
  8. 12m 16s
    1. Excel lists have now become tables
      2m 34s
    2. Converting text to columns
      3m 11s
    3. Sorting and Grouping
      5m 9s
    4. Creating a summary report
      1m 22s
  9. 6m 44s
    1. Proofing your work
      3m 31s
    2. Providing comments on worksheets
      3m 13s
  10. 11m 43s
    1. Protecting and sharing a worksheet
      3m 57s
    2. Allowing others to edit ranges
      4m 3s
    3. Track Changes
      3m 43s
  11. 22m 43s
    1. Preparing to print
      2m 31s
    2. Print Preview
      3m 33s
    3. The Page Layout Tab
      3m 56s
    4. Page Breaks
      4m 36s
    5. The Page Layout View
      3m 54s
    6. Headers and Footers
      4m 13s
  12. 22m 34s
    1. Adding themes to your worksheet
      2m 53s
    2. Page setup options
      8m 0s
    3. Scale to Fit
      2m 26s
    4. Worksheet options
      5m 29s
    5. Inserting images
      3m 46s
  13. 3m 50s
    1. Using templates
      3m 50s
  14. 17m 48s
    1. Workbook Views
      2m 53s
    2. Hiding and Zooming
      3m 44s
    3. Window Panes
      5m 31s
    4. More screen options
      5m 40s
  15. 8m 16s
    1. Importing from Access
      2m 24s
    2. Using the Import Wizard for text files
      5m 52s
  16. 11m 23s
    1. The Find and Select button
      4m 34s
    2. Find and Replace
      2m 48s
    3. Removing duplicates
      4m 1s
  17. 17m 3s
    1. What are formulas?
      3m 20s
    2. Order of Operations
      2m 50s
    3. Relative and absolute referencing
      4m 54s
    4. The new Formula Tab
      5m 59s
  18. 17m 29s
    1. What are Functions?
      2m 57s
    2. AutoSum
      2m 47s
    3. Minimum
      3m 55s
    4. Trim
      5m 2s
    5. Left
      2m 48s
  19. 19m 51s
    1. Concatenation
      4m 10s
    2. SumIf
      4m 23s
    3. Lookup
      7m 25s
    4. What-If Analysis
      3m 53s
  20. 16m 44s
    1. Why create a chart?
      2m 12s
    2. Creating your chart
      3m 37s
    3. Modifying your chart
      6m 46s
    4. Laying out your chart
      4m 9s
  21. 17m 23s
    1. What are PivotTable reports and PivotChart reports?
      2m 32s
    2. Creating a PivotTable
      4m 47s
    3. Laying out your PivotTable
      2m 30s
    4. Designing your PivotTable
      4m 9s
    5. Creating a PivotChart
      3m 25s
  22. 8m 57s
    1. Why use macros?
      2m 14s
    2. Creating a macro
      4m 31s
    3. Macro security
      2m 12s
  23. 5m 36s
    1. Reviewing a workflow in Excel
      5m 36s
  24. 22s
    1. Conclusion
      22s

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