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Page Breaks

From: Excel 2007 Essential Training

Video: Page Breaks

I'd like to fine-tune what I'm going to print out on this page. So I'm going to manipulate it a little bit before we go into printing anything off. First of all, I'm going to collapse the groups so that the information is totaled that's going be presented on the page. Because I'm not that interested in seen all of the different items that are included in the totals in my inventory, I'm more interested in the cost for each individual item. If I scroll up to the top of the page in going to see all of the information with my titles presented. so this is more along the lines of what I'd like to print I'm noticing though, that the information now that I've collapsed it really shows two different tables. And I'm not interested in having both of those show up on one page at the same time.

Page Breaks

I'd like to fine-tune what I'm going to print out on this page. So I'm going to manipulate it a little bit before we go into printing anything off. First of all, I'm going to collapse the groups so that the information is totaled that's going be presented on the page. Because I'm not that interested in seen all of the different items that are included in the totals in my inventory, I'm more interested in the cost for each individual item. If I scroll up to the top of the page in going to see all of the information with my titles presented. so this is more along the lines of what I'd like to print I'm noticing though, that the information now that I've collapsed it really shows two different tables. And I'm not interested in having both of those show up on one page at the same time.

If I take a look at the Print Preview, just to make sure that I'm going to see what's going to be printed, I do notice that if I collapsed the information, I'm going end up with two tables printing out. And this is not what I want. How do I remedy that? Well, I'm going to close my Print Preview screen, And I'm going to insert a page break. I'll do that by adding a page break. To add a page break, go to the row where you'd like the break to be inserted, and click on the cell. Go up to the Breaks command and click on it and select Insert Page Break.

And you'll notice that a dotted line now appears on your spreadsheet, and now the pages will be broken at that spot. So the information above the line is going to be printed on one page, the information below the line is going to be printed on another. Let's check our Print Preview icon to see how this looks. And you'll see that I'm now looking at the summary table on page 1, and if I click Next Page, I have the detail information below it. That's exactly the way I like it to be.

If I close the Print Preview button and come back to my main screen, I can remove the page breaks by just going back up to the Page Break icon, and selecting Remove Page Break. And it's gone. If I'd like to reset that page break, I simply go back to the Page Break command, and select Insert Page Breaks again. If I go back up to my Print Preview icon, and look at the information again, I notice that on page 1, I have my titles; Item Category, Item Type, and I'm just going the use our Zoom feature so it's easier for us to see.

So I click on Zoom and now I'm able to read the information; Item Category, Item Type, Item#. Now, I want to go to the next page and see if that titling is carried forward. SO let's click on Next Page, and I do see that that information is carried forward. How did that get there? Let's go back to the Close Print Preview icon, go back to our main page, and we do that by clicking Print Titles. Because you notice here on the spreadsheet itself, I don't have the title repeated in Row 32.

So how did he get there when I went to the Print Preview? He got there by clicking on Print Titles. And it brings up this dialog box. If you go to the Print Titles area, you'll see that you can identify what areas in the spreadsheet are going to be the titles that you'd like to repeat on each printed page. I've identified here that row 1 is the row that I'd like to select. Now this is a little bit too cryptic at this point for you to type in. You can click onto the little bar here, and it will pop up the spreadsheet so that you can select the row that you would like to use. So it's very, very simple. All you need to do is just point and click and the information is going to get pre-loaded into that section.

If I wanted to repeat columns to the left, I would do the same thing. I would select my icon, and I would select the columns that I would like to put in. This is already going to be printed out as I'm not going to repeat that information, but you do see how the information is pasted into the reference line. I'm just going to remove that, and I'm going to click OK. And I've set the print titles that will be printed on every page of my document.

Next we're going to explore the print layout view itself, to see what kind of options we have on that.

Show transcript

This video is part of

Image for Excel 2007 Essential Training
Excel 2007 Essential Training

85 video lessons · 76880 viewers

Lorna Daly
Author

 
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  1. 36s
    1. Welcome
      36s
  2. 10m 57s
    1. Why use a spreadsheet?
      1m 44s
    2. What's changed in Excel 2007?
      5m 37s
    3. The Ribbon
      2m 9s
    4. The Microsoft Office Button
      1m 27s
  3. 12m 10s
    1. What's on the Ribbon?
      1m 56s
    2. Making your way around the Ribbon
      2m 12s
    3. Customizing the Ribbon
      3m 8s
    4. Customizing the Microsoft Office Button
      4m 54s
  4. 16m 15s
    1. Opening old worksheets
      2m 24s
    2. Adding and deleting worksheets
      3m 18s
    3. Inserting and deleting cells
      6m 53s
    4. Freezing areas of a worksheet
      3m 40s
  5. 20m 51s
    1. Width and height
      7m 25s
    2. Numeric formats
      2m 21s
    3. Alignment of data
      3m 19s
    4. Playing with fonts
      2m 58s
    5. AutoFilter
      2m 21s
    6. Formatting as a table
      2m 27s
  6. 21m 31s
    1. Removing duplicates
      6m 1s
    2. What is Conditional Formatting?
      2m 21s
    3. Working with Conditional Formatting
      2m 14s
    4. Managing Conditional Formatting rule preferences
      2m 39s
    5. Converting text to columns
      4m 35s
    6. Data validation
      3m 41s
  7. 10m 56s
    1. Templates
      3m 45s
    2. Styles
      3m 35s
    3. AutoFormat
      3m 36s
  8. 12m 16s
    1. Excel lists have now become tables
      2m 34s
    2. Converting text to columns
      3m 11s
    3. Sorting and Grouping
      5m 9s
    4. Creating a summary report
      1m 22s
  9. 6m 44s
    1. Proofing your work
      3m 31s
    2. Providing comments on worksheets
      3m 13s
  10. 11m 43s
    1. Protecting and sharing a worksheet
      3m 57s
    2. Allowing others to edit ranges
      4m 3s
    3. Track Changes
      3m 43s
  11. 22m 43s
    1. Preparing to print
      2m 31s
    2. Print Preview
      3m 33s
    3. The Page Layout Tab
      3m 56s
    4. Page Breaks
      4m 36s
    5. The Page Layout View
      3m 54s
    6. Headers and Footers
      4m 13s
  12. 22m 34s
    1. Adding themes to your worksheet
      2m 53s
    2. Page setup options
      8m 0s
    3. Scale to Fit
      2m 26s
    4. Worksheet options
      5m 29s
    5. Inserting images
      3m 46s
  13. 3m 50s
    1. Using templates
      3m 50s
  14. 17m 48s
    1. Workbook Views
      2m 53s
    2. Hiding and Zooming
      3m 44s
    3. Window Panes
      5m 31s
    4. More screen options
      5m 40s
  15. 8m 16s
    1. Importing from Access
      2m 24s
    2. Using the Import Wizard for text files
      5m 52s
  16. 11m 23s
    1. The Find and Select button
      4m 34s
    2. Find and Replace
      2m 48s
    3. Removing duplicates
      4m 1s
  17. 17m 3s
    1. What are formulas?
      3m 20s
    2. Order of Operations
      2m 50s
    3. Relative and absolute referencing
      4m 54s
    4. The new Formula Tab
      5m 59s
  18. 17m 29s
    1. What are Functions?
      2m 57s
    2. AutoSum
      2m 47s
    3. Minimum
      3m 55s
    4. Trim
      5m 2s
    5. Left
      2m 48s
  19. 19m 51s
    1. Concatenation
      4m 10s
    2. SumIf
      4m 23s
    3. Lookup
      7m 25s
    4. What-If Analysis
      3m 53s
  20. 16m 44s
    1. Why create a chart?
      2m 12s
    2. Creating your chart
      3m 37s
    3. Modifying your chart
      6m 46s
    4. Laying out your chart
      4m 9s
  21. 17m 23s
    1. What are PivotTable reports and PivotChart reports?
      2m 32s
    2. Creating a PivotTable
      4m 47s
    3. Laying out your PivotTable
      2m 30s
    4. Designing your PivotTable
      4m 9s
    5. Creating a PivotChart
      3m 25s
  22. 8m 57s
    1. Why use macros?
      2m 14s
    2. Creating a macro
      4m 31s
    3. Macro security
      2m 12s
  23. 5m 36s
    1. Reviewing a workflow in Excel
      5m 36s
  24. 22s
    1. Conclusion
      22s

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