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Like the other applications in Microsoft Office 2007, Excel 2007 boasts upgraded features and a brand-new look. In Excel 2007 Essential Training , instructor Lorna A. Daly introduces the new version in detail. The training begins with the essentials of using the program, including how and why to use a spreadsheet, how to set up and modify worksheets, and how to import and export data. Lorna then moves on to teach more advanced features, such as working with functions and macros. Exercise files accompany the tutorials.
I'd like to fine-tune what I'm going to print out on this page. So I'm going to manipulate it a little bit before we go into printing anything off. First of all, I'm going to collapse the groups so that the information is totaled that's going be presented on the page. Because I'm not that interested in seen all of the different items that are included in the totals in my inventory, I'm more interested in the cost for each individual item. If I scroll up to the top of the page in going to see all of the information with my titles presented. so this is more along the lines of what I'd like to print I'm noticing though, that the information now that I've collapsed it really shows two different tables. And I'm not interested in having both of those show up on one page at the same time.
If I take a look at the Print Preview, just to make sure that I'm going to see what's going to be printed, I do notice that if I collapsed the information, I'm going end up with two tables printing out. And this is not what I want. How do I remedy that? Well, I'm going to close my Print Preview screen, And I'm going to insert a page break. I'll do that by adding a page break. To add a page break, go to the row where you'd like the break to be inserted, and click on the cell. Go up to the Breaks command and click on it and select Insert Page Break.
And you'll notice that a dotted line now appears on your spreadsheet, and now the pages will be broken at that spot. So the information above the line is going to be printed on one page, the information below the line is going to be printed on another. Let's check our Print Preview icon to see how this looks. And you'll see that I'm now looking at the summary table on page 1, and if I click Next Page, I have the detail information below it. That's exactly the way I like it to be.
If I close the Print Preview button and come back to my main screen, I can remove the page breaks by just going back up to the Page Break icon, and selecting Remove Page Break. And it's gone. If I'd like to reset that page break, I simply go back to the Page Break command, and select Insert Page Breaks again. If I go back up to my Print Preview icon, and look at the information again, I notice that on page 1, I have my titles; Item Category, Item Type, and I'm just going the use our Zoom feature so it's easier for us to see.
So I click on Zoom and now I'm able to read the information; Item Category, Item Type, Item#. Now, I want to go to the next page and see if that titling is carried forward. SO let's click on Next Page, and I do see that that information is carried forward. How did that get there? Let's go back to the Close Print Preview icon, go back to our main page, and we do that by clicking Print Titles. Because you notice here on the spreadsheet itself, I don't have the title repeated in Row 32.
So how did he get there when I went to the Print Preview? He got there by clicking on Print Titles. And it brings up this dialog box. If you go to the Print Titles area, you'll see that you can identify what areas in the spreadsheet are going to be the titles that you'd like to repeat on each printed page. I've identified here that row 1 is the row that I'd like to select. Now this is a little bit too cryptic at this point for you to type in. You can click onto the little bar here, and it will pop up the spreadsheet so that you can select the row that you would like to use. So it's very, very simple. All you need to do is just point and click and the information is going to get pre-loaded into that section.
If I wanted to repeat columns to the left, I would do the same thing. I would select my icon, and I would select the columns that I would like to put in. This is already going to be printed out as I'm not going to repeat that information, but you do see how the information is pasted into the reference line. I'm just going to remove that, and I'm going to click OK. And I've set the print titles that will be printed on every page of my document.
Next we're going to explore the print layout view itself, to see what kind of options we have on that.
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