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Navigation shortcuts

From: Excel 2010 Power Shortcuts

Video: Navigation shortcuts

Sometimes you have more than one workbook open because you need to copy data from one notebook to another or sometimes you simply need to view data from different workbooks, different files, at the same time. It's not uncommon also to have 3 or 4 or 5 files open depending upon your working environment, and you want to be able to switch back and forth between them somewhat coherently too. Now, sometimes the approach is simply to view them all at once if you have only a few open. I've got two open for the moment. Why not simply go to the View tab and Arrange All? When you choose this make sure you uncheck the box for Windows of active workbook if you'd like to see different workbooks. Click OK.

Navigation shortcuts

Sometimes you have more than one workbook open because you need to copy data from one notebook to another or sometimes you simply need to view data from different workbooks, different files, at the same time. It's not uncommon also to have 3 or 4 or 5 files open depending upon your working environment, and you want to be able to switch back and forth between them somewhat coherently too. Now, sometimes the approach is simply to view them all at once if you have only a few open. I've got two open for the moment. Why not simply go to the View tab and Arrange All? When you choose this make sure you uncheck the box for Windows of active workbook if you'd like to see different workbooks. Click OK.

So, that's fast and easy. You can change the zoom factor on either side as needed. If you are copying data, it's not a bad idea to see both of them at the same time. Now, if you have a third file, fourth file, fifth file open you can imagine how the screen space isn't quiet so efficient. When the view is like this by the way if you'd like to simply focus on one of these, for example the one on the right maybe, click the button to maximize this, and the other one is in the background. How do we get back and forth between the two? The standard way by way of the View menu is to Switch Windows, and we see the list of those that are open.

It's not a bad idea to go here once in a while anyway just to take stock of how many workbooks you do have open, but this is certainly okay and it works fine. A lot faster and particularly efficient if you have only two files open is Ctrl+Tab, back and forth a nice toggle when you have only two. You've got three or four it still works, but it will take you to the next file, the next file and back to the current one. If you'd like to create a new workbook, there certainly are command ways to do this, but Ctrl+N is pretty fast. Ctrl+N, new workbook. It will be called Book2, Book3 depending on which other workbooks you might have had opened recently.

So, here is Book4, and as I press Ctrl+Tab, we are back to this workbook. Ctrl+Tab again and Ctrl+Tab again. So, we can easily zip back and forth between them. If we were to arrange all of them here too that might make some sense. You might want to reconsider possibly Horizontal, Vertical. Tiled is the one I prefer. It usually works out best, click OK, but you can change that as you wish. This display here if you want one of these to be more prominent to get the line sure of attention. Click in that particular workbook and then press Arrange All again and that one will get the lion's share of attention.

Whenever there is an odd number one will be bigger than the others. So, good quick ways to zip around between open workbooks.

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This video is part of

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Excel 2010 Power Shortcuts

64 video lessons · 17222 viewers

Dennis Taylor
Author

 
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  1. 1m 37s
    1. Welcome
      1m 17s
    2. Using the exercise files
      20s
  2. 22m 45s
    1. Entering data or formulas in non-adjacent cells simultaneously
      2m 28s
    2. Converting formulas to values with a simple drag
      2m 34s
    3. Copying data or formulas down a column instantly
      2m 56s
    4. Adjusting all or selected column widths or row heights in a flash
      2m 21s
    5. Instantly displaying all worksheet formulas
      3m 16s
    6. Two quick shortcuts for creating charts
      1m 18s
    7. Print Preview
      1m 7s
    8. Instant date or time entry
      1m 16s
    9. Undo/Redo/Repeat
      3m 19s
    10. Zooming in and out quickly
      2m 10s
  3. 7m 37s
    1. Expanding and collapsing the Ribbon and Full Screen view
      1m 23s
    2. Keyboard command access
      2m 22s
    3. Quick Access toolbar display tips
      3m 52s
  4. 14m 30s
    1. Split screens and frozen titles in a flash
      5m 56s
    2. Repeating title creation and suppression
      6m 17s
    3. Customizing your display of Status Bar totals
      2m 17s
  5. 11m 31s
    1. Navigation shortcuts
      2m 30s
    2. Tips for navigating between workbooks
      3m 48s
    3. Navigating within worksheets
      5m 13s
  6. 11m 12s
    1. Selecting an entire row, column, or worksheet
      3m 20s
    2. Selecting noncontiguous ranges and visible cells only
      4m 39s
    3. Selecting the current region and moving around region corners
      3m 13s
  7. 22m 16s
    1. Accelerating data entry
      6m 27s
    2. Auto-Fill techniques for entering dates
      4m 59s
    3. Auto-Fill techniques for entering times
      2m 37s
    4. Custom lists for rapid entry
      5m 54s
    5. Cell editing tips
      2m 19s
  8. 12m 38s
    1. Copy/Move acceleration tips
      3m 27s
    2. Worksheet Copy/Move shortcuts
      2m 29s
    3. Dragging and inserting variations
      3m 47s
    4. Instantly displaying Paste Special options
      2m 55s
  9. 29m 31s
    1. Rapid formula creation
      3m 48s
    2. Selecting all cells that depend on the active cell
      5m 24s
    3. Selecting all cells that can affect the active cell
      2m 38s
    4. AutoSum shortcuts
      2m 57s
    5. Rounding shortcuts
      5m 14s
    6. Generating random numbers
      3m 16s
    7. Counting unique entries
      3m 11s
    8. Performing calculations without formulas
      3m 3s
  10. 17m 4s
    1. Controlling rows and columns
      5m 50s
    2. Realigning imported text
      2m 27s
    3. Handling blank cells
      4m 20s
    4. Collapsing and expanding detail
      4m 27s
  11. 28m 8s
    1. Formatting numbers
      6m 49s
    2. Aligning data
      3m 49s
    3. Adding background color for readability
      3m 43s
    4. Formatting data conditionally
      1m 54s
    5. Creating custom formats
      6m 23s
    6. Formatting periods over 24 hours
      3m 2s
    7. Applying strikethroughs and borders
      2m 28s
  12. 25m 46s
    1. Sorting shortcuts
      2m 40s
    2. Cleaning up spaces
      4m 47s
    3. Identifying duplicates
      6m 10s
    4. Splitting columns
      3m 57s
    5. Ensuring unique entries
      2m 46s
    6. Forcing dates to be weekdays only
      3m 56s
    7. Displaying unique items from large lists
      1m 30s
  13. 18m 38s
    1. Placing and adjusting charts
      2m 37s
    2. Creating chart titles from cell content
      2m 22s
    3. Creating and manipulating shapes
      5m 31s
    4. Linking and unlinking pictures
      8m 8s
  14. 9s
    1. Goodbye
      9s

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