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Excel 2007 Essential Training
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More screen options


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Excel 2007 Essential Training

with Lorna Daly

Video: More screen options

Included in the Windows group in the View tab are even more commands that help you manage the information that you see in your screen. The one we're going to take a look at now is your Freeze Panes options. We've already viewed how this works in a larger spreadsheet, but let's take a look at how it works when we're in a paned environment. I'm going to select the very first pane here and I'm going to click on cell B2, the Chocolate, because that's where I want to freeze my information. As I select that cell, I go back up to Freeze Panes and I have three choices; I could freeze the pane that would freeze the top row and the first column, I could just freeze the top row, or I could freeze just the first column. I'm going to freeze both, the first column and the first row by selecting the very first choice here.
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  1. 36s
    1. Welcome
      36s
  2. 10m 57s
    1. Why use a spreadsheet?
      1m 44s
    2. What's changed in Excel 2007?
      5m 37s
    3. The Ribbon
      2m 9s
    4. The Microsoft Office Button
      1m 27s
  3. 12m 10s
    1. What's on the Ribbon?
      1m 56s
    2. Making your way around the Ribbon
      2m 12s
    3. Customizing the Ribbon
      3m 8s
    4. Customizing the Microsoft Office Button
      4m 54s
  4. 16m 15s
    1. Opening old worksheets
      2m 24s
    2. Adding and deleting worksheets
      3m 18s
    3. Inserting and deleting cells
      6m 53s
    4. Freezing areas of a worksheet
      3m 40s
  5. 20m 51s
    1. Width and height
      7m 25s
    2. Numeric formats
      2m 21s
    3. Alignment of data
      3m 19s
    4. Playing with fonts
      2m 58s
    5. AutoFilter
      2m 21s
    6. Formatting as a table
      2m 27s
  6. 21m 31s
    1. Removing duplicates
      6m 1s
    2. What is Conditional Formatting?
      2m 21s
    3. Working with Conditional Formatting
      2m 14s
    4. Managing Conditional Formatting rule preferences
      2m 39s
    5. Converting text to columns
      4m 35s
    6. Data validation
      3m 41s
  7. 10m 56s
    1. Templates
      3m 45s
    2. Styles
      3m 35s
    3. AutoFormat
      3m 36s
  8. 12m 16s
    1. Excel lists have now become tables
      2m 34s
    2. Converting text to columns
      3m 11s
    3. Sorting and Grouping
      5m 9s
    4. Creating a summary report
      1m 22s
  9. 6m 44s
    1. Proofing your work
      3m 31s
    2. Providing comments on worksheets
      3m 13s
  10. 11m 43s
    1. Protecting and sharing a worksheet
      3m 57s
    2. Allowing others to edit ranges
      4m 3s
    3. Track Changes
      3m 43s
  11. 22m 43s
    1. Preparing to print
      2m 31s
    2. Print Preview
      3m 33s
    3. The Page Layout Tab
      3m 56s
    4. Page Breaks
      4m 36s
    5. The Page Layout View
      3m 54s
    6. Headers and Footers
      4m 13s
  12. 22m 34s
    1. Adding themes to your worksheet
      2m 53s
    2. Page setup options
      8m 0s
    3. Scale to Fit
      2m 26s
    4. Worksheet options
      5m 29s
    5. Inserting images
      3m 46s
  13. 3m 50s
    1. Using templates
      3m 50s
  14. 17m 48s
    1. Workbook Views
      2m 53s
    2. Hiding and Zooming
      3m 44s
    3. Window Panes
      5m 31s
    4. More screen options
      5m 40s
  15. 8m 16s
    1. Importing from Access
      2m 24s
    2. Using the Import Wizard for text files
      5m 52s
  16. 11m 23s
    1. The Find and Select button
      4m 34s
    2. Find and Replace
      2m 48s
    3. Removing duplicates
      4m 1s
  17. 17m 3s
    1. What are formulas?
      3m 20s
    2. Order of Operations
      2m 50s
    3. Relative and absolute referencing
      4m 54s
    4. The new Formula Tab
      5m 59s
  18. 17m 29s
    1. What are Functions?
      2m 57s
    2. AutoSum
      2m 47s
    3. Minimum
      3m 55s
    4. Trim
      5m 2s
    5. Left
      2m 48s
  19. 19m 51s
    1. Concatenation
      4m 10s
    2. SumIf
      4m 23s
    3. Lookup
      7m 25s
    4. What-If Analysis
      3m 53s
  20. 16m 44s
    1. Why create a chart?
      2m 12s
    2. Creating your chart
      3m 37s
    3. Modifying your chart
      6m 46s
    4. Laying out your chart
      4m 9s
  21. 17m 23s
    1. What are PivotTable reports and PivotChart reports?
      2m 32s
    2. Creating a PivotTable
      4m 47s
    3. Laying out your PivotTable
      2m 30s
    4. Designing your PivotTable
      4m 9s
    5. Creating a PivotChart
      3m 25s
  22. 8m 57s
    1. Why use macros?
      2m 14s
    2. Creating a macro
      4m 31s
    3. Macro security
      2m 12s
  23. 5m 36s
    1. Reviewing a workflow in Excel
      5m 36s
  24. 22s
    1. Conclusion
      22s

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Excel 2007 Essential Training
5h 13m Beginner Jan 31, 2007

Viewers: in countries Watching now:

Like the other applications in Microsoft Office 2007, Excel 2007 boasts upgraded features and a brand-new look. In Excel 2007 Essential Training , instructor Lorna A. Daly introduces the new version in detail. The training begins with the essentials of using the program, including how and why to use a spreadsheet, how to set up and modify worksheets, and how to import and export data. Lorna then moves on to teach more advanced features, such as working with functions and macros. Exercise files accompany the tutorials.

Subjects:
Business Spreadsheets
Software:
Excel
Author:
Lorna Daly

More screen options

Included in the Windows group in the View tab are even more commands that help you manage the information that you see in your screen. The one we're going to take a look at now is your Freeze Panes options. We've already viewed how this works in a larger spreadsheet, but let's take a look at how it works when we're in a paned environment. I'm going to select the very first pane here and I'm going to click on cell B2, the Chocolate, because that's where I want to freeze my information. As I select that cell, I go back up to Freeze Panes and I have three choices; I could freeze the pane that would freeze the top row and the first column, I could just freeze the top row, or I could freeze just the first column. I'm going to freeze both, the first column and the first row by selecting the very first choice here.

And you'll see that I have frozen it because there's a line now up underneath the first row as well as in the first column. And as I use my scrollbars, the information in that first row and first columns stay pinned. So there we go, that's how that works. It works exactly the same way as we've experience when we were working in the larger spreadsheet. But now, if I go into my second pane here into pane number two, and I move my scrollbar around, notice that this freezing is independent. It wasn't brought across. So I can freeze different areas of different panes so that I can explore different sections of the spreadsheets, all at the same time. To remove the freezing, I go back into the pane where I had nailed it, come back up to the Freeze Panes area and select the Unfreeze Panes command.

And that removes the freezing. Another nice option that you can work with in Window's and I find this a really cool feature, is the ability to look at two panes side- by-side, and compare the information. SO I'm going to select View Side by Side and that's the first command in the very middle of the window group. So I click on that, and it asks me which other pane would I like to compare the one that I'm sitting in with. So you know that you're in Store A:1 because you've got the cell indicator in that pane. And you're to compare that with one of your other options. You can look at any one of the four different screenshots that we see here, sub panes or you could go to StoreB.

So let's go to--oh, let's let--let's take a look at our whole other spreadsheet StoreB, and click OK. When we do that, I've got StoreA view number 1 above, and I've got Store B, that particular spreadsheet shown below. The really cool piece of this is that this feature here. This is called Synchronous Scrolling, and what this does is when you scroll in one pane in the top one because you got your scrollbars, the bottom scrolls at the same spot. So I'm looking at row 13 here and I'm grown looking at row 13 in StoreB.

This is really sweet, because this really allows you to match apples with apples. It's wonderful. You'll notice that there's a difference in my StoreA information because I have three extra rows. That is not included down here in my StoreB information. So I can see, oh OK, I've kept--Store A's increasing the types of inventory that it's tracking, StoreB hasn't quite gotten there yet. So I easily enable to analyze my data, just by using these particular commands up in my and Windows command.

To get back to where I was previously, I just click on the view of side by side command to deselect that functionality. Finally, we're going to take a look at saving the workspace. I've worked a lot in this particular view and now I've been called to a meeting, but I want to pick up where I left off when I get back. It would take quite a while for me to write down where I was, what cell I was looking at, what views I was working, and how many panes I had opened up. That would take far too long, and just leaving my machine open is hazardous, especially if I have to go away overnight.

How can I save where I'm at? You use the Save Workspace command here. Clicking on that allows you to save the information in a resume file. Notice I've already resumed it once before, so I'm going to resume it again and I'm going to call this resume2, and click save. If I close the screen, and I go back up to the Open button and click Open, and I select resume2, and say Open, look what comes up.

Now it's already telling me that there's a document with the StoreB already open, so it's not going to open a second version of that document, and that's fine with me. But the real beauty is the fact that the workspace that I had open, not only the panes, but the other StoreB spreadsheet is also open. So I can come back to exactly the same spot when I'm ready to resume my analysis. Isn't that a cool feature? One last thing before we leave this lesson, for those of you brand new to Excel, is the ability to switch windows completely. If I click on that command, it allows me to pull up any individual pane or the other window that houses StoreB's worksheet. So I could flip right back to StoreB and that brings that information for me to the top of my worksheet lists.

This is very similar to the Windows menu that was in previous versions of Excel. So just by clicking on the Switch Windows command, you can bring the window that you are interested in up to the top of the panes that you're working at. I'm just going to close these out now, and you can do the same, by clicking on the little X at the top of the button, in preparation for our next movie.

Find answers to the most frequently asked questions about Excel 2007 Essential Training.


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Q: When trying to apply the techniques from the “Relative and absolute referencing” video to a worksheet other than the exercise file included with the title, the formulas did not work for the entire worksheet. The formulas would only work when going through the worksheet row by row. What could be causing this to happen?
A: When trying to apply formulas to a whole workshee, here is a tip to try:

If you want to always refer to the same cell then use an absolute reference. For example, always pulling the value from cell A3 would be referenced as $A$3. This will never change no matter where you copy it to in the spreadsheet.

 If you want to reuse the same formula, but with values in different cells,  use the relative reference, A3. This way formula =A3*B3 will become =A4*B4 as you copy it down a column.
Q: In the chapter 7 video "Sorting and Grouping" at approximately 4:05, the author says to go to cell 5 on the worksheet and click on Subtotal to subtotal the grouping. My screen will not allow me to click on the Subtotal option at the top of the page. Is this an issue with my version of Excel?
A: It seems that there is an error in the instructions in this video. The video should have instructed users to do the subtotaling first, then create the table.
Q: Where can I learn more about Excel formulas?
A: Discover more on this topic by visiting Excel formulas on lynda.com.
 
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