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Excel 2010 Power Shortcuts

Keyboard command access


From:

Excel 2010 Power Shortcuts

with Dennis Taylor

Video: Keyboard command access

Excel has been around, believe it or not, since 1987, and in the first version of Excel, in that timeframe, it was not always so clear that people would be using a mouse when using Office software. So every Excel feature was designed so that it could be accessible by way of the mouse or the keyboard. And that legacy is still with Excel. We can use the menu system from the keyboard. Well, that doesn't sound too exciting, and it doesn't exactly sound intuitive, but here's what might happen by accident one day.
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  1. 1m 37s
    1. Welcome
      1m 17s
    2. Using the exercise files
      20s
  2. 22m 45s
    1. Entering data or formulas in non-adjacent cells simultaneously
      2m 28s
    2. Converting formulas to values with a simple drag
      2m 34s
    3. Copying data or formulas down a column instantly
      2m 56s
    4. Adjusting all or selected column widths or row heights in a flash
      2m 21s
    5. Instantly displaying all worksheet formulas
      3m 16s
    6. Two quick shortcuts for creating charts
      1m 18s
    7. Print Preview
      1m 7s
    8. Instant date or time entry
      1m 16s
    9. Undo/Redo/Repeat
      3m 19s
    10. Zooming in and out quickly
      2m 10s
  3. 7m 37s
    1. Expanding and collapsing the Ribbon and Full Screen view
      1m 23s
    2. Keyboard command access
      2m 22s
    3. Quick Access toolbar display tips
      3m 52s
  4. 14m 30s
    1. Split screens and frozen titles in a flash
      5m 56s
    2. Repeating title creation and suppression
      6m 17s
    3. Customizing your display of Status Bar totals
      2m 17s
  5. 11m 31s
    1. Navigation shortcuts
      2m 30s
    2. Tips for navigating between workbooks
      3m 48s
    3. Navigating within worksheets
      5m 13s
  6. 11m 12s
    1. Selecting an entire row, column, or worksheet
      3m 20s
    2. Selecting noncontiguous ranges and visible cells only
      4m 39s
    3. Selecting the current region and moving around region corners
      3m 13s
  7. 22m 16s
    1. Accelerating data entry
      6m 27s
    2. Auto-Fill techniques for entering dates
      4m 59s
    3. Auto-Fill techniques for entering times
      2m 37s
    4. Custom lists for rapid entry
      5m 54s
    5. Cell editing tips
      2m 19s
  8. 12m 38s
    1. Copy/Move acceleration tips
      3m 27s
    2. Worksheet Copy/Move shortcuts
      2m 29s
    3. Dragging and inserting variations
      3m 47s
    4. Instantly displaying Paste Special options
      2m 55s
  9. 29m 31s
    1. Rapid formula creation
      3m 48s
    2. Selecting all cells that depend on the active cell
      5m 24s
    3. Selecting all cells that can affect the active cell
      2m 38s
    4. AutoSum shortcuts
      2m 57s
    5. Rounding shortcuts
      5m 14s
    6. Generating random numbers
      3m 16s
    7. Counting unique entries
      3m 11s
    8. Performing calculations without formulas
      3m 3s
  10. 17m 4s
    1. Controlling rows and columns
      5m 50s
    2. Realigning imported text
      2m 27s
    3. Handling blank cells
      4m 20s
    4. Collapsing and expanding detail
      4m 27s
  11. 28m 8s
    1. Formatting numbers
      6m 49s
    2. Aligning data
      3m 49s
    3. Adding background color for readability
      3m 43s
    4. Formatting data conditionally
      1m 54s
    5. Creating custom formats
      6m 23s
    6. Formatting periods over 24 hours
      3m 2s
    7. Applying strikethroughs and borders
      2m 28s
  12. 25m 46s
    1. Sorting shortcuts
      2m 40s
    2. Cleaning up spaces
      4m 47s
    3. Identifying duplicates
      6m 10s
    4. Splitting columns
      3m 57s
    5. Ensuring unique entries
      2m 46s
    6. Forcing dates to be weekdays only
      3m 56s
    7. Displaying unique items from large lists
      1m 30s
  13. 18m 38s
    1. Placing and adjusting charts
      2m 37s
    2. Creating chart titles from cell content
      2m 22s
    3. Creating and manipulating shapes
      5m 31s
    4. Linking and unlinking pictures
      8m 8s
  14. 9s
    1. Goodbye
      9s

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Excel 2010 Power Shortcuts
3h 43m Intermediate Aug 12, 2010

Viewers: in countries Watching now:

In Excel 2010 Power Shortcuts, Excel expert Dennis Taylor shares tips and shortcuts to vastly increase efficiency and get the full power out of Excel 2010. There are tips for working with the Ribbon and Quick Access toolbar, navigating workbooks and selecting cells, rapid data entry and editing, working with formulas, formatting data, working with charts, sorting data, and much more. Exercise files accompany the course.

Topics include:
  • Creating charts with keyboard shortcuts
  • Converting formulas to values by dragging
  • Repeating Undo and Redo actions
  • Displaying formulas instantly
  • Navigating quickly through worksheets and across workbooks
  • Formatting numeric, and date/time data in a flash with keystroke shortcuts
  • Inserting dates or times instantly
  • Grouping rows or columns to create collapsible regions
  • Building data-entry shortcuts with Auto-fill
  • Displaying unique items from large lists
Subjects:
Business Productivity
Software:
Excel
Author:
Dennis Taylor

Keyboard command access

Excel has been around, believe it or not, since 1987, and in the first version of Excel, in that timeframe, it was not always so clear that people would be using a mouse when using Office software. So every Excel feature was designed so that it could be accessible by way of the mouse or the keyboard. And that legacy is still with Excel. We can use the menu system from the keyboard. Well, that doesn't sound too exciting, and it doesn't exactly sound intuitive, but here's what might happen by accident one day.

You might hold down the Alt key just for more than a half second or so. What happens when we hold down Alt? We see the letters that appear in the menu. Now, at first it seems like, okay, F for File, H for Home, then N for Insert, P for Page Layout, M for Formulas and so on. We see them up there. It seems like first letters of sort of the rule but not quite. Why are they there and what does that mean? Well, we could get into the Data menu for example, by pressing A. We could get into the Formulas tab by pressing M. I'm going to press A right now and now we see letters on the Data tab associated with each little group there, and in some cases we'll press letters and see another subordinate set of letters.

So the question is, why are they here and how might we use them? I'm looking for the moment at the SA there. Presume that would mean Sort Ascending. I see it next to that button. Suppose I work with database data a lot. To get to the Data tab, I mean I'm probably going to be using the mouse. I'm not so subtle in this feature maybe. I'll probably use the Data tab, and I'll use the AZ button. But what if I have written down or I remember if I could press Alt+A and then SA, that's pretty fast perhaps, and I'm looking at my list of data here. I want to sort it by Employee Name, so I'm going to click over in column A and press Alt+A and then SA, and now I've sorted all the data that way, and I think I could be making a case here for saying hey, this is pretty cool.

This is pretty fast. I guess the question might be how many of these kinds of shortcuts do you want to figure out and then write down and hope to remember. And here and there I think you'll find some good ones. I don't think this is a shortcut that everybody needs, but here and there it does remind us that the keystroke approach to solving some command sequences is sometimes faster than the mouse. So give it a shot, and I just think you can see by the example here it has some merit.

Find answers to the most frequently asked questions about Excel 2010 Power Shortcuts.


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