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Excel 2010 Essential Training
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Joining data from multiple cells


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Excel 2010 Essential Training

with Bob Flisser

Video: Joining data from multiple cells

In this worksheet, we have people's names split into two columns and you can see here in Column A we have people's last names and in Column B we have people's first names. What we want to do is we want to combine first name and last name in the same cell. Well, we need some space to do that. So before anything else, let's go and insert a new column. So put your mouse pointer here on the header of Column C, so your mouse pointer is that down arrow. Click the right mouse button and from the pop-up menu, choose Insert. You can just click over here on what's now C5, so we have some room. Now there is sort of two ways of doing it.
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  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

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Excel 2010 Essential Training
6h 21m Beginner Jun 09, 2010

Viewers: in countries Watching now:

In Excel 2010 Essential Training, Bob Flisser demonstrates the core features and tools in Excel 2010. The course introduces key Excel skills, shows how to utilize these skills with in-depth tutorials on Excel functions and spreadsheet formatting. It also covers prepping documents for printing, working with large worksheets and workbooks, collaborating with others, using Excel as a database, analyzing data, charting, and automating and customizing Excel. Exercise files are included with the course.

Topics include:
  • Copying and pasting techniques
  • Working with formulas and functions
  • Dealing with formula errors
  • Creating lookup tables
  • Naming cell ranges
  • Formatting data and worksheets
  • Finding and replacing data
  • Creating SmartArt diagrams
  • Creating charts and PivotTables
  • Recording macros
  • Sharing workbooks
Subjects:
Business Computer Skills (Windows) Spreadsheets Teacher Tools Education Student Tools
Software:
Excel
Author:
Bob Flisser

Joining data from multiple cells

In this worksheet, we have people's names split into two columns and you can see here in Column A we have people's last names and in Column B we have people's first names. What we want to do is we want to combine first name and last name in the same cell. Well, we need some space to do that. So before anything else, let's go and insert a new column. So put your mouse pointer here on the header of Column C, so your mouse pointer is that down arrow. Click the right mouse button and from the pop-up menu, choose Insert. You can just click over here on what's now C5, so we have some room. Now there is sort of two ways of doing it.

We can do it with the formula. We could also use a function, and there is a function called Concatenate. I think the formula is a little easier to use so we'll do that. Also, I am going to do the exercise wrong first, and the reason is that you have to be careful with spaces, and I want to show you what happens if you are not careful with spaces. So this is a simple formula. So it's starting in C5, just type your equals sign, and we are going to say equals First Name. Now keep in mind, we are not adding numbers, we are simply stitching things together. We are combining things so you don't want to use a plus.

You want to use an ampersand. You can find the & on your keyboard if you press Shift and the 7 in the top of your keyboard. So I am going to type B5& and then A5. So I am going to say take the content of Cell B5 and append the content of cell A5. And I'll just press Ctrl+Enter, so I can enter and stay in the same cell. We don't have the space. There is a problem. Now put your mouse pointer on that Auto Fill dot, see your mouse pointer becomes a crosshair. When you get the crosshair, double- click and it fills into the bottom.

Well, we certainly appended first names and last names all right, but we don't have any spaces there. So now we are going to delete it and we'll do it correctly. So you can simply drag down to the bottom or again hold down Ctrl+Shift and press the Down Arrow key. So we have the whole column selected and just press Delete. Let's go back up to C5 and now we'll do it with correct spacing. So type your equals sign, again click the Last Name, type an ampersand. Now we need to put in a space and to put in a space, what we do is type a double quotation mark, literally type the space, hit the Spacebar, and close the double quote, and now another ampersand and now click the last name.

So we are saying take the content of B5 and append a blank space and then append the content of A5. Again, hold Ctrl and press Enter so now we have first name, space, last name, put your mouse pointer on that dot in the lower-right corner. When your mouse pointer becomes a crosshair, double click, and now we have them all filled in. That's great but we are not quite done yet, because we have our last name and first name in these columns and now we have the full name here. We don't really need Column A and Column B. But we can't just delete the columns because if you look up here in the Formula Editing bar, these are formulas and if we remove the columns, right now these formulas are going to give us error.

So what we have to do is we have to convert these formulas to the actual text that's displayed and we do that with copy and paste. So once again, let's select this row,. Again, you can drag down or press Ctrl+Shift and the Down Arrow key. I am just copying to the Clipboard. I'll press Ctrl+C and up here in the Home tab click Paste. And from the pop-up menu, under Paste Values, choose this first item here and you can press these to get rid of the marching ants. Now when you click in any of these names, you can see up here in the Formula Editing bar these are actual names.

Now we can safely remove Column A and B. But first let's take that Payroll and just put your mouse pointer on the edge of the border so your mouse pointer is a four-headed arrow. Drag over here. Maybe you take this logo and drag over for safekeeping. Put your mouse pointer in the header of Column A so you get that down pointing arrow. Click and drag over to Column B. Make sure your mouse pointer is still that down arrow. Click the right mouse button and Delete and we have deleted those columns, and now just deselect. Now you could adjust. Move the logo.

You can click on the graphic here and resize the graphic so it looks good. Now, when you click any of those names, you can see up here in the Formula bar these are regular names. So if that's something you ever need to do, you see it's really not that bad. You just got to be careful of a couple of gotchas.

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