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In Excel 2010 Power Shortcuts, Excel expert Dennis Taylor shares tips and shortcuts to vastly increase efficiency and get the full power out of Excel 2010. There are tips for working with the Ribbon and Quick Access toolbar, navigating workbooks and selecting cells, rapid data entry and editing, working with formulas, formatting data, working with charts, sorting data, and much more. Exercise files accompany the course.
If you are viewing a worksheet that you are not familiar with, one of the things you need to know in some worksheets is where are the formulas and what are they? Now on a cell-by-cell basis, we might click for example on cell B7. We can see on the formula bar. Of course, that is a formula, but that's going to be a little tedious. We might want to actually, see the formulas in the cell. There is a command for this: It's on the Formulas tab. It's called Show Formulas. We can click this. Look what happens. And by the way, note the keystroke shortcut, which we'll get to in a second, it's going to be faster than this, but Show Formula does what? It doubles the width of all columns as it exposes formulas.
It also left aligns other data. Sometimes that tab isn't present, so getting back to here is noise as fast as it might be. What's this control business and what's that shortcut that we up there? You can barely see it. Right here on the screen, I've put this here on purpose, the symbol that we see, and let me zoom in on this, is a tilde on top of what is some times referred to as an accent grave. In most keyboards this is in the upper left-hand corner, below Escape and above Tab and to the left of the number 1 on most keyboards.
But holding down Ctrl and pressing this key, no Shift key is involved, you get the same effect, and it very fast. I use this very frequently. Anytime I am looking at a worksheet I am not too familiar, I want to see where the formulas are, I'll press this combination, and it's also a toggle which will take us back to a normal view. So as I press this now, I am holding down Ctrl, not the Shift key, but pressing the key that's got the tilde and an accent grave on it to do this, back and forth, just to show how quickly it is.
It never does any damage of course, and it does in many situations give you a quick idea of what this worksheet is all about. I myself refer to this as Ctrl+Tilde, because the other character is not nearly so clear. We don't know what to call that other character. Anyway, we see how fast this is. Now I'll zoom back a little bit here. As we press Ctrl+Tilde, we might want to print this, and so before doing that maybe click in the upper-left corner, double-click a column boundary, and then our Print Preview from here, and here is a Print Preview button in the Quick Access toolbar, and we probably have to make some adjustments there with some weird formulas and so on, but we could print that out and use that as a source of documentation. That could be helpful.
Another thing we might consider doing too is to open up another view of the same worksheet and have one view of the worksheet show the formulas and the other view show the data. So on the View tab, we could choose New Window and then on that same tab, Arrange All, stick with Tiled, make sure you check the box if it is not checked, Windows of Active Workbook, click OK, and now we will have the two sheets side-by-side, and make one of them show, if isn't already, show the data and the other one show the formulas.
Sometimes it is handy work with the two side-by-side that way. But there is no question that in certain worksheets you get a quick understanding of what's going on by seeing the formulas, by pressing this keystroke shortcut Ctrl+Tilde or whatever you want to call it, or press it again to go back to our normal view.
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