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Excel 2010 Power Shortcuts
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Instantly displaying all worksheet formulas


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Excel 2010 Power Shortcuts

with Dennis Taylor

Video: Instantly displaying all worksheet formulas

If you are viewing a worksheet that you are not familiar with, one of the things you need to know in some worksheets is where are the formulas and what are they? Now on a cell-by-cell basis, we might click for example on cell B7. We can see on the formula bar. Of course, that is a formula, but that's going to be a little tedious. We might want to actually, see the formulas in the cell. There is a command for this: It's on the Formulas tab. It's called Show Formulas. We can click this. Look what happens. And by the way, note the keystroke shortcut, which we'll get to in a second, it's going to be faster than this, but Show Formula does what? It doubles the width of all columns as it exposes formulas.
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  1. 1m 37s
    1. Welcome
      1m 17s
    2. Using the exercise files
      20s
  2. 22m 45s
    1. Entering data or formulas in non-adjacent cells simultaneously
      2m 28s
    2. Converting formulas to values with a simple drag
      2m 34s
    3. Copying data or formulas down a column instantly
      2m 56s
    4. Adjusting all or selected column widths or row heights in a flash
      2m 21s
    5. Instantly displaying all worksheet formulas
      3m 16s
    6. Two quick shortcuts for creating charts
      1m 18s
    7. Print Preview
      1m 7s
    8. Instant date or time entry
      1m 16s
    9. Undo/Redo/Repeat
      3m 19s
    10. Zooming in and out quickly
      2m 10s
  3. 7m 37s
    1. Expanding and collapsing the Ribbon and Full Screen view
      1m 23s
    2. Keyboard command access
      2m 22s
    3. Quick Access toolbar display tips
      3m 52s
  4. 14m 30s
    1. Split screens and frozen titles in a flash
      5m 56s
    2. Repeating title creation and suppression
      6m 17s
    3. Customizing your display of Status Bar totals
      2m 17s
  5. 11m 31s
    1. Navigation shortcuts
      2m 30s
    2. Tips for navigating between workbooks
      3m 48s
    3. Navigating within worksheets
      5m 13s
  6. 11m 12s
    1. Selecting an entire row, column, or worksheet
      3m 20s
    2. Selecting noncontiguous ranges and visible cells only
      4m 39s
    3. Selecting the current region and moving around region corners
      3m 13s
  7. 22m 16s
    1. Accelerating data entry
      6m 27s
    2. Auto-Fill techniques for entering dates
      4m 59s
    3. Auto-Fill techniques for entering times
      2m 37s
    4. Custom lists for rapid entry
      5m 54s
    5. Cell editing tips
      2m 19s
  8. 12m 38s
    1. Copy/Move acceleration tips
      3m 27s
    2. Worksheet Copy/Move shortcuts
      2m 29s
    3. Dragging and inserting variations
      3m 47s
    4. Instantly displaying Paste Special options
      2m 55s
  9. 29m 31s
    1. Rapid formula creation
      3m 48s
    2. Selecting all cells that depend on the active cell
      5m 24s
    3. Selecting all cells that can affect the active cell
      2m 38s
    4. AutoSum shortcuts
      2m 57s
    5. Rounding shortcuts
      5m 14s
    6. Generating random numbers
      3m 16s
    7. Counting unique entries
      3m 11s
    8. Performing calculations without formulas
      3m 3s
  10. 17m 4s
    1. Controlling rows and columns
      5m 50s
    2. Realigning imported text
      2m 27s
    3. Handling blank cells
      4m 20s
    4. Collapsing and expanding detail
      4m 27s
  11. 28m 8s
    1. Formatting numbers
      6m 49s
    2. Aligning data
      3m 49s
    3. Adding background color for readability
      3m 43s
    4. Formatting data conditionally
      1m 54s
    5. Creating custom formats
      6m 23s
    6. Formatting periods over 24 hours
      3m 2s
    7. Applying strikethroughs and borders
      2m 28s
  12. 25m 46s
    1. Sorting shortcuts
      2m 40s
    2. Cleaning up spaces
      4m 47s
    3. Identifying duplicates
      6m 10s
    4. Splitting columns
      3m 57s
    5. Ensuring unique entries
      2m 46s
    6. Forcing dates to be weekdays only
      3m 56s
    7. Displaying unique items from large lists
      1m 30s
  13. 18m 38s
    1. Placing and adjusting charts
      2m 37s
    2. Creating chart titles from cell content
      2m 22s
    3. Creating and manipulating shapes
      5m 31s
    4. Linking and unlinking pictures
      8m 8s
  14. 9s
    1. Goodbye
      9s

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Excel 2010 Power Shortcuts
3h 43m Intermediate Aug 12, 2010

Viewers: in countries Watching now:

In Excel 2010 Power Shortcuts, Excel expert Dennis Taylor shares tips and shortcuts to vastly increase efficiency and get the full power out of Excel 2010. There are tips for working with the Ribbon and Quick Access toolbar, navigating workbooks and selecting cells, rapid data entry and editing, working with formulas, formatting data, working with charts, sorting data, and much more. Exercise files accompany the course.

Topics include:
  • Creating charts with keyboard shortcuts
  • Converting formulas to values by dragging
  • Repeating Undo and Redo actions
  • Displaying formulas instantly
  • Navigating quickly through worksheets and across workbooks
  • Formatting numeric, and date/time data in a flash with keystroke shortcuts
  • Inserting dates or times instantly
  • Grouping rows or columns to create collapsible regions
  • Building data-entry shortcuts with Auto-fill
  • Displaying unique items from large lists
Subjects:
Business Productivity
Software:
Excel
Author:
Dennis Taylor

Instantly displaying all worksheet formulas

If you are viewing a worksheet that you are not familiar with, one of the things you need to know in some worksheets is where are the formulas and what are they? Now on a cell-by-cell basis, we might click for example on cell B7. We can see on the formula bar. Of course, that is a formula, but that's going to be a little tedious. We might want to actually, see the formulas in the cell. There is a command for this: It's on the Formulas tab. It's called Show Formulas. We can click this. Look what happens. And by the way, note the keystroke shortcut, which we'll get to in a second, it's going to be faster than this, but Show Formula does what? It doubles the width of all columns as it exposes formulas.

It also left aligns other data. Sometimes that tab isn't present, so getting back to here is noise as fast as it might be. What's this control business and what's that shortcut that we up there? You can barely see it. Right here on the screen, I've put this here on purpose, the symbol that we see, and let me zoom in on this, is a tilde on top of what is some times referred to as an accent grave. In most keyboards this is in the upper left-hand corner, below Escape and above Tab and to the left of the number 1 on most keyboards.

But holding down Ctrl and pressing this key, no Shift key is involved, you get the same effect, and it very fast. I use this very frequently. Anytime I am looking at a worksheet I am not too familiar, I want to see where the formulas are, I'll press this combination, and it's also a toggle which will take us back to a normal view. So as I press this now, I am holding down Ctrl, not the Shift key, but pressing the key that's got the tilde and an accent grave on it to do this, back and forth, just to show how quickly it is.

It never does any damage of course, and it does in many situations give you a quick idea of what this worksheet is all about. I myself refer to this as Ctrl+Tilde, because the other character is not nearly so clear. We don't know what to call that other character. Anyway, we see how fast this is. Now I'll zoom back a little bit here. As we press Ctrl+Tilde, we might want to print this, and so before doing that maybe click in the upper-left corner, double-click a column boundary, and then our Print Preview from here, and here is a Print Preview button in the Quick Access toolbar, and we probably have to make some adjustments there with some weird formulas and so on, but we could print that out and use that as a source of documentation. That could be helpful.

Another thing we might consider doing too is to open up another view of the same worksheet and have one view of the worksheet show the formulas and the other view show the data. So on the View tab, we could choose New Window and then on that same tab, Arrange All, stick with Tiled, make sure you check the box if it is not checked, Windows of Active Workbook, click OK, and now we will have the two sheets side-by-side, and make one of them show, if isn't already, show the data and the other one show the formulas.

Sometimes it is handy work with the two side-by-side that way. But there is no question that in certain worksheets you get a quick understanding of what's going on by seeing the formulas, by pressing this keystroke shortcut Ctrl+Tilde or whatever you want to call it, or press it again to go back to our normal view.

Find answers to the most frequently asked questions about Excel 2010 Power Shortcuts.


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Q: Where can I learn more about Excel formulas?
A: Discover more on this topic by visiting Excel formulas on lynda.com.
 
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