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Inserting headers and footers

From: Excel 2010 Essential Training

Video: Inserting headers and footers

If you're looking around for where you can insert headers and footers, you could find it here under the Insert tab and over here is Header & Footer. But don't click that because I think there's a better way to do this. Down here in the bottom, where you have those three view buttons. Right now we're in the Normal View. It's the first button. Click the second button, we're in Page Layout View, and look what we have at the top. It says Click to add header. Now before you click, just roll your mouse over and you see we have this center section and if you roll to the right, we have the right section and if you roll to the left we have the left section.

Inserting headers and footers

If you're looking around for where you can insert headers and footers, you could find it here under the Insert tab and over here is Header & Footer. But don't click that because I think there's a better way to do this. Down here in the bottom, where you have those three view buttons. Right now we're in the Normal View. It's the first button. Click the second button, we're in Page Layout View, and look what we have at the top. It says Click to add header. Now before you click, just roll your mouse over and you see we have this center section and if you roll to the right, we have the right section and if you roll to the left we have the left section.

Anything you put in the left section will be left aligned, anything you put in the center section will be center aligned, and anything you put in the right section, well, that's going to be right aligned. So let's start with a left click in the left section and you see there it says header, and when you do you've the Header & Footer Tools section here with the Design tab. So click that Design tab. And the first thing we want to put in is what page we're on. So click right over here where it says Page Number. Well, maybe you wanted to be a little more specific rather than just Page 1 and Page 2. If you have a multiple page document, maybe you wanted to say something like Page 1 of 3, Page 2 of 3 and so on.

So just type a space, type of, type a space and click here Number of Pages. Now if you click outside the header area, there you can see it's showing us that's Page 1 of 2. Okay, let's put in the file name. So roll you mouse over here in the right section and click and you see that's right aligned, and up here we've File Path, File Name and the Sheet Name. Some people like to call it the tab name. Well, if you put in the File Name, it will just tell us right now that it's called headers and footers.xlsx. If you put in the File Path, it will tell us the whole path on the computer.

I don't think we really need to do that here. Let's just click File Name and press the Enter key and click Sheet Name and now when you click off here, this tells us headers and footers.xlsx and that it's Sheet1. Now Sheet1 isn't really much for the name, is it? So double-click over here where it says Sheet1 and let's call this First Quarter, press Enter, because after all this is the first quarter of expenses. Notice over here it immediately updates to say First Quarter. Let's put in a footer. You can just scroll down to the bottom and over here it says Click to add footer and again we have the left, center, and right sections.

So let's say we want to put the company logo in the lower-right corner. So click over here, go back to the Design tab, and let's put in a picture. So click Picture and in the Chapter 6 folder of the Exercise Files we have the Two Trees Olive Oil company logo, double-click it. Now you don't actually see the picture here until you click off it. Now this is kind of big, so we want to modify a little bit. Click back on here and make sure that this code &Picture is selected. By the way, you could type any of these codes in but I really don't advice it.

It's too easy to make an error. When you have it selected, go up here and choose Format Picture and we're in the Size tab and let's change the Height. Maybe instead of 100%, let's make that 40 and you don't have to type the percent. You can just type 40 and let's also make the Width 40%. Click OK and now the logo is smaller and unobtrusive. So let's put one more thing in the footer. Click in the lower-left corner here and you don't always have to put one of these items from the Header & Footer elements in the footer or header.

We'll click down here. Let's type in the web address of our fictitious olive oil company, www.twotreesoliveoil.com, and click off of it and now you have that there so that will be printed out. Let's take a look at our Print Preview. Go to the File menu and Print or you could press Ctrl+P, and here we've our page number, we have the file name, the tab, the logo, and the web address. So I think that's pretty cool!

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This video is part of

Image for Excel 2010 Essential Training
Excel 2010 Essential Training

80 video lessons · 127589 viewers

Bob Flisser
Author

 
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  1. 1m 35s
    1. Welcome
      57s
    2. Using the exercise files
      38s
  2. 19m 31s
    1. Exploring three common uses for Excel
      3m 17s
    2. Touring the interface
      3m 38s
    3. Finding the commands you need
      3m 51s
    4. Using Backstage view or the File tab
      3m 25s
    5. Maintaining file compatibility
      5m 20s
  3. 21m 23s
    1. Creating a worksheet
      5m 23s
    2. Techniques for copying and pasting
      3m 57s
    3. Entering data automatically with Auto Fill
      4m 37s
    4. Targeting large data groups
      4m 26s
    5. Changing a worksheet's structure
      3m 0s
  4. 47m 50s
    1. Understanding formulas and functions
      4m 41s
    2. Entering data in a worksheet
      3m 22s
    3. Adding numbers manually
      5m 1s
    4. Adding numbers using Sum and AutoSum
      6m 11s
    5. Adding a whole worksheet
      1m 48s
    6. Working with numbers in columns
      4m 53s
    7. Preventing errors using absolute references
      5m 57s
    8. Working with times and dates
      3m 8s
    9. Using IF
      4m 49s
    10. Using SUMIF and AVERAGEIF
      4m 15s
    11. Naming and using cell ranges
      3m 45s
  5. 33m 57s
    1. Formatting numbers and dates
      7m 6s
    2. Applying fonts, background colors, and borders
      4m 35s
    3. Adjusting columns, rows, and text
      5m 2s
    4. Using conditional formatting
      4m 6s
    5. Using custom conditional formatting
      5m 49s
    6. Adding pictures and shapes
      7m 19s
  6. 25m 27s
    1. Inserting SmartArt
      6m 54s
    2. Coordinating a look using themes
      3m 22s
    3. Applying built-in styles
      3m 16s
    4. Creating and sharing styles
      5m 33s
    5. Using templates
      4m 9s
    6. Creating and using original templates
      2m 13s
  7. 13m 23s
    1. Making the pieces fit
      4m 57s
    2. Inserting headers and footers
      3m 51s
    3. Printing and PDFs
      4m 35s
  8. 34m 3s
    1. Finding and replacing data
      3m 12s
    2. Freezing panes
      3m 0s
    3. Repeating row and column titles
      3m 34s
    4. Creating multiple custom worksheet views
      5m 18s
    5. Hiding or grouping rows and columns
      5m 31s
    6. Managing worksheets
      7m 23s
    7. Calculating formulas across worksheets
      6m 5s
  9. 36m 34s
    1. Importing and exporting data in Excel
      8m 2s
    2. Setting workbook permissions
      6m 44s
    3. Inserting and editing comments
      6m 49s
    4. Sharing a workbook
      1m 25s
    5. Tracking changes
      3m 5s
    6. Saving files in shared locations
      10m 29s
  10. 27m 30s
    1. Splitting cell data into multiple cells
      2m 22s
    2. Joining data from multiple cells
      4m 18s
    3. Basic and multi-field sorting
      6m 30s
    4. Using tables to sort and filter data
      4m 31s
    5. Inserting automatic subtotals
      3m 46s
    6. Creating lookup tables
      6m 3s
  11. 32m 56s
    1. Using auditing to diagram
      6m 3s
    2. Using evaluation in Excel
      2m 2s
    3. Working with Goal Seek
      5m 29s
    4. Using data tables in formulas
      6m 2s
    5. Using scenarios in formulas
      5m 28s
    6. Exploring the Analysis Toolpak
      7m 52s
  12. 18m 1s
    1. Discovering PivotTables
      2m 22s
    2. Creating a basic PivotTable
      2m 46s
    3. Modifying a PivotTable
      6m 57s
    4. Creating and modifying a PivotChart
      5m 56s
  13. 26m 58s
    1. Choosing chart types
      1m 55s
    2. Inserting Sparklines
      3m 54s
    3. Creating a column chart
      3m 23s
    4. Modifying a column chart
      5m 47s
    5. Creating and modifying a pie chart
      6m 45s
    6. Placing Excel charts into other Office applications
      5m 14s
  14. 21m 53s
    1. Understanding macros
      3m 5s
    2. Recording and using a simple macro
      11m 58s
    3. Editing a macro
      6m 50s
  15. 20m 33s
    1. Customizing the Quick Access toolbar
      3m 30s
    2. Customizing the Ribbon bar
      8m 44s
    3. Setting Excel options
      8m 19s
  16. 16s
    1. Goodbye
      16s

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