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Importing from Access

From: Excel 2007 Essential Training

Video: Importing from Access

Sometimes you need to analyze large amounts of data from other sources in Excel. The easy part is doing the analysis, the hard part is getting the information into Excel. Luckily, 2007 has made that part much easier. Using import commands, you can populate worksheets with lots of data from other sources. We're going to take a look at some ways that you can do that in this chapter. Open up a new worksheet to follow along. Click on the Data tab to find the commands that allow you to get external data. In this movie, we're going to see how we can import from an Access database.

Importing from Access

Sometimes you need to analyze large amounts of data from other sources in Excel. The easy part is doing the analysis, the hard part is getting the information into Excel. Luckily, 2007 has made that part much easier. Using import commands, you can populate worksheets with lots of data from other sources. We're going to take a look at some ways that you can do that in this chapter. Open up a new worksheet to follow along. Click on the Data tab to find the commands that allow you to get external data. In this movie, we're going to see how we can import from an Access database.

Simply click on the From Access command, and find your access database. Now this may take a little bit of looking, but what we're going to look for is the Exercise Files, that came with the application, and we're going to look for the Importing_Exporting_Data file folder. Once you've opened that, you'll see the EatCake database. Highlight it, and click open. You then get a dialog box asking you which table of data you would like to select and import.

We're going to choose the address list, and click OK. Next you're asked how you would like to import the information, how would you like to view it when it's in your workbook. You have three choices; Table, PivotTable Report, PivotChart and PivotTable Report. We're going to keep it simple, and do just a table. Next we have to tell Excel where to put the information, and it's going to default to the cell that I had already selected when I opened up the Import command, cell A1.

You also have the ability to place it in a different cell, by clicking on the pop-up box and selecting the cell where you'd the information to go. Or, you can put it into a brand new worksheet. This is a good option if you already have information in the worksheet that you're working in and you don't want to overwrite it. I'm just going to remove this indicator here, and go back and identify that I want the information in cell A1. I click OK, and the information is imported very quickly. It's also imported as a table and you can use all the regular table tool commands that we've learned about previously to manage this data.

That's a much better approach than typing all this information in, line by line.

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This video is part of

Image for Excel 2007 Essential Training
Excel 2007 Essential Training

85 video lessons · 77372 viewers

Lorna Daly
Author

 
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  1. 36s
    1. Welcome
      36s
  2. 10m 57s
    1. Why use a spreadsheet?
      1m 44s
    2. What's changed in Excel 2007?
      5m 37s
    3. The Ribbon
      2m 9s
    4. The Microsoft Office Button
      1m 27s
  3. 12m 10s
    1. What's on the Ribbon?
      1m 56s
    2. Making your way around the Ribbon
      2m 12s
    3. Customizing the Ribbon
      3m 8s
    4. Customizing the Microsoft Office Button
      4m 54s
  4. 16m 15s
    1. Opening old worksheets
      2m 24s
    2. Adding and deleting worksheets
      3m 18s
    3. Inserting and deleting cells
      6m 53s
    4. Freezing areas of a worksheet
      3m 40s
  5. 20m 51s
    1. Width and height
      7m 25s
    2. Numeric formats
      2m 21s
    3. Alignment of data
      3m 19s
    4. Playing with fonts
      2m 58s
    5. AutoFilter
      2m 21s
    6. Formatting as a table
      2m 27s
  6. 21m 31s
    1. Removing duplicates
      6m 1s
    2. What is Conditional Formatting?
      2m 21s
    3. Working with Conditional Formatting
      2m 14s
    4. Managing Conditional Formatting rule preferences
      2m 39s
    5. Converting text to columns
      4m 35s
    6. Data validation
      3m 41s
  7. 10m 56s
    1. Templates
      3m 45s
    2. Styles
      3m 35s
    3. AutoFormat
      3m 36s
  8. 12m 16s
    1. Excel lists have now become tables
      2m 34s
    2. Converting text to columns
      3m 11s
    3. Sorting and Grouping
      5m 9s
    4. Creating a summary report
      1m 22s
  9. 6m 44s
    1. Proofing your work
      3m 31s
    2. Providing comments on worksheets
      3m 13s
  10. 11m 43s
    1. Protecting and sharing a worksheet
      3m 57s
    2. Allowing others to edit ranges
      4m 3s
    3. Track Changes
      3m 43s
  11. 22m 43s
    1. Preparing to print
      2m 31s
    2. Print Preview
      3m 33s
    3. The Page Layout Tab
      3m 56s
    4. Page Breaks
      4m 36s
    5. The Page Layout View
      3m 54s
    6. Headers and Footers
      4m 13s
  12. 22m 34s
    1. Adding themes to your worksheet
      2m 53s
    2. Page setup options
      8m 0s
    3. Scale to Fit
      2m 26s
    4. Worksheet options
      5m 29s
    5. Inserting images
      3m 46s
  13. 3m 50s
    1. Using templates
      3m 50s
  14. 17m 48s
    1. Workbook Views
      2m 53s
    2. Hiding and Zooming
      3m 44s
    3. Window Panes
      5m 31s
    4. More screen options
      5m 40s
  15. 8m 16s
    1. Importing from Access
      2m 24s
    2. Using the Import Wizard for text files
      5m 52s
  16. 11m 23s
    1. The Find and Select button
      4m 34s
    2. Find and Replace
      2m 48s
    3. Removing duplicates
      4m 1s
  17. 17m 3s
    1. What are formulas?
      3m 20s
    2. Order of Operations
      2m 50s
    3. Relative and absolute referencing
      4m 54s
    4. The new Formula Tab
      5m 59s
  18. 17m 29s
    1. What are Functions?
      2m 57s
    2. AutoSum
      2m 47s
    3. Minimum
      3m 55s
    4. Trim
      5m 2s
    5. Left
      2m 48s
  19. 19m 51s
    1. Concatenation
      4m 10s
    2. SumIf
      4m 23s
    3. Lookup
      7m 25s
    4. What-If Analysis
      3m 53s
  20. 16m 44s
    1. Why create a chart?
      2m 12s
    2. Creating your chart
      3m 37s
    3. Modifying your chart
      6m 46s
    4. Laying out your chart
      4m 9s
  21. 17m 23s
    1. What are PivotTable reports and PivotChart reports?
      2m 32s
    2. Creating a PivotTable
      4m 47s
    3. Laying out your PivotTable
      2m 30s
    4. Designing your PivotTable
      4m 9s
    5. Creating a PivotChart
      3m 25s
  22. 8m 57s
    1. Why use macros?
      2m 14s
    2. Creating a macro
      4m 31s
    3. Macro security
      2m 12s
  23. 5m 36s
    1. Reviewing a workflow in Excel
      5m 36s
  24. 22s
    1. Conclusion
      22s

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