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Hiding and unhiding rows and columns

From: Excel 2013 Essential Training

Video: Hiding and unhiding rows and columns

You can hide a column to simply get the data out of the way for a while because you don't use it very often, or maybe you're about to print data and you just don't need to print a certain column. And similarly, although less likely, you can do the same kind of thing with rows. We're looking at a worksheet called Hide -Unhide in the 05-Layout workbook, and maybe we are about to print this data and it's just not important for us, for example, to show the Hire Date. So, what can we do? We can get to the Hide-Unhide feature on the Home tab in the Cells group, under Format.

Hiding and unhiding rows and columns

You can hide a column to simply get the data out of the way for a while because you don't use it very often, or maybe you're about to print data and you just don't need to print a certain column. And similarly, although less likely, you can do the same kind of thing with rows. We're looking at a worksheet called Hide -Unhide in the 05-Layout workbook, and maybe we are about to print this data and it's just not important for us, for example, to show the Hire Date. So, what can we do? We can get to the Hide-Unhide feature on the Home tab in the Cells group, under Format.

This is not the fastest way, but for the record, on the Format button, you'll see the choice Hide & Unhide and we could then slide on to "Hide Columns". When you hide a column, there's a slight visual difference and this might not be clear on the movie as you're watching it right now, but the columns separated between D and F is slightly different. And of course, if you simply remember your alphabet, you'll recognize that there is a missing letter E here. Now, I get data all the time from different sources and one of the first things I check for, is to see if there are any hidden columns.

You can also by the way, hide more than one column at the same time. If I'm about to print this and I don't want to print the Department column and the Salary column--columns C and H-- I'll click column C and then with the Control key held down, click column H. Both of those are selected, then I'll right-click and go to Hide. Right-clicking often is the fastest way to Hide a column. Now, we have a number of different hidden columns. If we're printing this data, we're not going to see any gaps. I'm going to press Ctrl+F2 here, a quick way to get a print preview.

And there we are, and we see the data there without the columns that are hidden. There's no gaping hole in the printing itself, so it doesn't draw attention to the fact that we're not printing all the data. Press Esc to get out of here and we're back to our normal view. Of course the question comes up, how do you get back the hidden column? If you simply want to bring back one of the hidden columns--I want to bring back column E--we can drag across the surrounding columns. Click and drag across columns D and F and then do one of two things, either right-click on Unhide-- --that's probably the most logical and reasonably fast way to get there-- let me undo that and show you another method.

After selecting the columns in question, double-click the boundary between them or in fact any column boundary that's visible up there. Double-click, and that brings back the data as well. Let me undo that again. What if we've got multiple columns hidden? And we do. Column C is hidden, column E is hidden. There could be some others. What if there are some other columns off to the right we're not sure of? I don't want to check them all out manually maybe. Click in the upper left corner to select the entire worksheet and then simply double-click any column boundary-- like this--double-click and all the hidden columns are back.

Let me undo that again. Another way is--after selecting the entire worksheet--simply right-click any column, and choose Unhide, and all hidden columns will return. There certainly will be times when we want to hide rows as well. Maybe in the list that we're about to print here, it just so happens that we know that Michael Ashley here has left the company, we still want to keep the record here; we don't necessarily want to show it as we print this. Same thing has happened with Heidi Barker here. So once again, we'll use the Control key to select both of those and then right-click and Hide; so we're not seeing those. And here too as I press Ctrl+F2, if we look at the printed data, we're not seeing those names in the list. Escape from here.

And so if we were to print the information, those names would not appear. As you might imagine, we can bring back the hidden rows by clicking the upper left-hand corner; simply right-clicking any of these and choosing Unhide; or as you might have guessed, we could simply have double- clicked on the boundary of any two rows. So, as we've seen, sometimes we want to hide columns, other times we hide rows. The feature is easy to get to, we do it for a number of different reasons. It's one more tool in controlling the display of our worksheets as we work with Excel.

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This video is part of

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Excel 2013 Essential Training

82 video lessons · 86668 viewers

Dennis Taylor
Author

 
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  1. 1m 6s
    1. Welcome
      43s
    2. Using the exercise files
      23s
  2. 29m 37s
    1. What is Excel used for?
      1m 49s
    2. Using the menu system
      4m 30s
    3. The Quick Access Toolbar
      4m 41s
    4. The structure of a worksheet or workbook
      3m 41s
    5. Using the Formula bar
      1m 43s
    6. Using the Status bar
      2m 24s
    7. Navigation and mouse pointers
      2m 20s
    8. Shortcut menus and the Mini toolbar
      3m 24s
    9. Using the built-in help
      2m 54s
    10. Creating new files
      2m 11s
  3. 24m 1s
    1. Exploring data entry and editing techniques
      4m 41s
    2. Entering data with AutoFill
      4m 6s
    3. Working with dates and times
      3m 32s
    4. Using Undo and Redo
      4m 50s
    5. Adding comments
      2m 55s
    6. Using Save or Save As
      3m 57s
  4. 30m 7s
    1. Creating simple formulas: Totals and averages
      5m 25s
    2. Copying a formula for adjacent cells
      2m 54s
    3. Calculating year-to-date profits
      3m 9s
    4. Creating a percentage-increase formula
      4m 7s
    5. Working with relative, absolute, and mixed references
      4m 7s
    6. Using SUM and AVERAGE
      3m 25s
    7. Using other common functions
      7m 0s
  5. 46m 7s
    1. Exploring font styles and effects
      4m 7s
    2. Adjusting row heights and column widths
      3m 37s
    3. Working with alignment and Wrap Text
      4m 2s
    4. Designing borders
      3m 26s
    5. Exploring numeric and special formatting
      5m 36s
    6. Formatting numbers and dates
      4m 31s
    7. Conditional formatting
      4m 21s
    8. Creating and using tables
      9m 59s
    9. Inserting shapes, arrows, and other visual features
      6m 28s
  6. 20m 40s
    1. Inserting and deleting rows and columns
      4m 52s
    2. Hiding and unhiding rows and columns
      4m 2s
    3. Moving, copying, and inserting data
      5m 42s
    4. Finding and replacing data
      6m 4s
  7. 17m 51s
    1. Exploring the Page Layout tab and view
      7m 20s
    2. Previewing page breaks
      4m 56s
    3. Working with Page Setup and printing controls
      5m 35s
  8. 30m 30s
    1. Creating charts
      4m 36s
    2. Exploring chart types
      7m 47s
    3. Formatting charts
      5m 42s
    4. Working with axes, labels, gridlines, and other chart elements
      5m 35s
    5. Creating in-cell charts with sparklines
      6m 50s
  9. 12m 49s
    1. Freezing and unfreezing panes
      2m 39s
    2. Splitting screens horizontally and vertically
      4m 48s
    3. Showing necessary information with the Outlining feature
      5m 22s
  10. 23m 0s
    1. Displaying multiple worksheets and workbooks
      4m 17s
    2. Renaming, inserting, and deleting sheets
      2m 23s
    3. Moving, copying, and grouping sheets
      3m 39s
    4. Using formulas to link worksheets and workbooks
      6m 1s
    5. Locating and maintaining links
      6m 40s
  11. 20m 25s
    1. Using IF functions and relational operators
      3m 43s
    2. Getting approximate table data with the VLOOKUP function
      7m 6s
    3. Getting exact table data with the VLOOKUP function
      4m 42s
    4. Using the COUNTIF family of functions
      4m 54s
  12. 23m 50s
    1. Unlocking cells and protecting worksheets
      7m 50s
    2. Protecting workbooks
      2m 40s
    3. Assigning passwords to workbooks
      4m 41s
    4. Sharing workbooks
      4m 7s
    5. Tracking changes
      4m 32s
  13. 28m 32s
    1. Sorting data
      6m 9s
    2. Inserting subtotals in a sorted list
      8m 25s
    3. Using filters
      6m 16s
    4. Splitting data into multiple columns
      5m 4s
    5. Removing duplicate records
      2m 38s
  14. 35m 2s
    1. Creating PivotTables
      8m 36s
    2. Manipulating PivotTable data
      9m 47s
    3. Grouping by date and time
      6m 0s
    4. Grouping by other factors
      2m 33s
    5. Using slicers to clarify and manipulate fields
      4m 7s
    6. Using PivotCharts
      3m 59s
  15. 23m 29s
    1. Using Goal Seek
      6m 8s
    2. Using Solver
      6m 34s
    3. Using Scenario Manager
      6m 11s
    4. Using Data Tables
      4m 36s
  16. 24m 31s
    1. Definition and examples
      6m 48s
    2. Creating a simple macro
      7m 0s
    3. Running a macro
      10m 43s
  17. 29s
    1. Next steps
      29s

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