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Excel 2007 Essential Training
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Headers and Footers


From:

Excel 2007 Essential Training

with Lorna Daly

Video: Headers and Footers

There are some times when you'd like to place titles at the top of each page in your printed document, and you want them to be consistent from page to page. what that's called is called a header. You can also put the same kind of information down at the bottom of the page, and that's called a footer. What we're going to do now is we're going to explore easy ways to add that kind information to printed documents in Excel 2007. I'm going to work with my Page Layout view because that gives the easiest way to access the information, and it also shows me right up front, how it's going to look on my printed page, which has been a concern with previous versions of Excel in using headers and footers.
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  1. 36s
    1. Welcome
      36s
  2. 10m 57s
    1. Why use a spreadsheet?
      1m 44s
    2. What's changed in Excel 2007?
      5m 37s
    3. The Ribbon
      2m 9s
    4. The Microsoft Office Button
      1m 27s
  3. 12m 10s
    1. What's on the Ribbon?
      1m 56s
    2. Making your way around the Ribbon
      2m 12s
    3. Customizing the Ribbon
      3m 8s
    4. Customizing the Microsoft Office Button
      4m 54s
  4. 16m 15s
    1. Opening old worksheets
      2m 24s
    2. Adding and deleting worksheets
      3m 18s
    3. Inserting and deleting cells
      6m 53s
    4. Freezing areas of a worksheet
      3m 40s
  5. 20m 51s
    1. Width and height
      7m 25s
    2. Numeric formats
      2m 21s
    3. Alignment of data
      3m 19s
    4. Playing with fonts
      2m 58s
    5. AutoFilter
      2m 21s
    6. Formatting as a table
      2m 27s
  6. 21m 31s
    1. Removing duplicates
      6m 1s
    2. What is Conditional Formatting?
      2m 21s
    3. Working with Conditional Formatting
      2m 14s
    4. Managing Conditional Formatting rule preferences
      2m 39s
    5. Converting text to columns
      4m 35s
    6. Data validation
      3m 41s
  7. 10m 56s
    1. Templates
      3m 45s
    2. Styles
      3m 35s
    3. AutoFormat
      3m 36s
  8. 12m 16s
    1. Excel lists have now become tables
      2m 34s
    2. Converting text to columns
      3m 11s
    3. Sorting and Grouping
      5m 9s
    4. Creating a summary report
      1m 22s
  9. 6m 44s
    1. Proofing your work
      3m 31s
    2. Providing comments on worksheets
      3m 13s
  10. 11m 43s
    1. Protecting and sharing a worksheet
      3m 57s
    2. Allowing others to edit ranges
      4m 3s
    3. Track Changes
      3m 43s
  11. 22m 43s
    1. Preparing to print
      2m 31s
    2. Print Preview
      3m 33s
    3. The Page Layout Tab
      3m 56s
    4. Page Breaks
      4m 36s
    5. The Page Layout View
      3m 54s
    6. Headers and Footers
      4m 13s
  12. 22m 34s
    1. Adding themes to your worksheet
      2m 53s
    2. Page setup options
      8m 0s
    3. Scale to Fit
      2m 26s
    4. Worksheet options
      5m 29s
    5. Inserting images
      3m 46s
  13. 3m 50s
    1. Using templates
      3m 50s
  14. 17m 48s
    1. Workbook Views
      2m 53s
    2. Hiding and Zooming
      3m 44s
    3. Window Panes
      5m 31s
    4. More screen options
      5m 40s
  15. 8m 16s
    1. Importing from Access
      2m 24s
    2. Using the Import Wizard for text files
      5m 52s
  16. 11m 23s
    1. The Find and Select button
      4m 34s
    2. Find and Replace
      2m 48s
    3. Removing duplicates
      4m 1s
  17. 17m 3s
    1. What are formulas?
      3m 20s
    2. Order of Operations
      2m 50s
    3. Relative and absolute referencing
      4m 54s
    4. The new Formula Tab
      5m 59s
  18. 17m 29s
    1. What are Functions?
      2m 57s
    2. AutoSum
      2m 47s
    3. Minimum
      3m 55s
    4. Trim
      5m 2s
    5. Left
      2m 48s
  19. 19m 51s
    1. Concatenation
      4m 10s
    2. SumIf
      4m 23s
    3. Lookup
      7m 25s
    4. What-If Analysis
      3m 53s
  20. 16m 44s
    1. Why create a chart?
      2m 12s
    2. Creating your chart
      3m 37s
    3. Modifying your chart
      6m 46s
    4. Laying out your chart
      4m 9s
  21. 17m 23s
    1. What are PivotTable reports and PivotChart reports?
      2m 32s
    2. Creating a PivotTable
      4m 47s
    3. Laying out your PivotTable
      2m 30s
    4. Designing your PivotTable
      4m 9s
    5. Creating a PivotChart
      3m 25s
  22. 8m 57s
    1. Why use macros?
      2m 14s
    2. Creating a macro
      4m 31s
    3. Macro security
      2m 12s
  23. 5m 36s
    1. Reviewing a workflow in Excel
      5m 36s
  24. 22s
    1. Conclusion
      22s

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Excel 2007 Essential Training
5h 13m Beginner Jan 31, 2007

Viewers: in countries Watching now:

Like the other applications in Microsoft Office 2007, Excel 2007 boasts upgraded features and a brand-new look. In Excel 2007 Essential Training , instructor Lorna A. Daly introduces the new version in detail. The training begins with the essentials of using the program, including how and why to use a spreadsheet, how to set up and modify worksheets, and how to import and export data. Lorna then moves on to teach more advanced features, such as working with functions and macros. Exercise files accompany the tutorials.

Subjects:
Business Spreadsheets
Software:
Excel
Author:
Lorna Daly

Headers and Footers

There are some times when you'd like to place titles at the top of each page in your printed document, and you want them to be consistent from page to page. what that's called is called a header. You can also put the same kind of information down at the bottom of the page, and that's called a footer. What we're going to do now is we're going to explore easy ways to add that kind information to printed documents in Excel 2007. I'm going to work with my Page Layout view because that gives the easiest way to access the information, and it also shows me right up front, how it's going to look on my printed page, which has been a concern with previous versions of Excel in using headers and footers.

It's indicating to me where I can center the first piece of my header, so if I just click on that, you'll notice that it activates a line that has three sections. I have a left area, a middle area and a right area. And I can put separate header information in each of these. For example, if I wanted to put the date in the far left corner of my document, I could select that header quadrant, go up to Current Date in my Header & Footer Elements area, and select it. And you'll notice that it populates a tag. And what that's going to do is it's going to print the current date every time this particular document is open.

We'll see how this looks in a moment. So don't get worried that this is actually going to print out on your document, it's just a tag, it's some information that the computer understands that will pull in the date--the current date. And if I click over to my center, you'll notice that it populates the date that I'm working with today. in the center, I may want to put in a title. I could use a again, one of my footer elements. I can use my Sheet Name, which would pre-populate in my EatCake Inventory listA name.

I could input a picture so I can add a nice graphic. Here in the center of my document, I'm going to type the name of this particular list, so I'm going to call it the EatCake Inventory List. Over in the far right, I'm going to add one other smart element, and that's the number of pages. The actual page number that I'm working with. And if I click off that, I now have page number 1.

So I've set up the header for this particular page. If I scroll over to page number 2, by using my scroll bar, and I now go on to page number 2, you'll see that some of the information has stayed the same. The date is now the same, my list is-- title is now the same, but my page number has changed to show page number 2. So by using the Header & Footer Elements, it really saves you a lot of time.

If I click Go to Footer, it now pulls me from the top of the page down to the bottom of the page. And I can add other information at the bottom of each of the screens. Down at the bottom my page in my footer, I'm going to put in my tagline EatCake. I click off of my headers and footers, so that I now can go over to my Print Preview icon and see how this looks. Notice now, that I have my header's put at the top of my pages, I'm just going to click off the show margins so that we get a nice clean view here.

And if I go down to my Next Page, I see the headers there as well. Let's see if my footers came by. I scroll down to the bottom my screen, and there's my little tagline at the bottom. If I Zoom out, I get a nice view of how my print information is going to be presented. I think we've done a very good job at learning how to use our print options in the Excel 2007, and we're ready to go on to our next topic.

Find answers to the most frequently asked questions about Excel 2007 Essential Training.


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Q: When trying to apply the techniques from the “Relative and absolute referencing” video to a worksheet other than the exercise file included with the title, the formulas did not work for the entire worksheet. The formulas would only work when going through the worksheet row by row. What could be causing this to happen?
A: When trying to apply formulas to a whole workshee, here is a tip to try:

If you want to always refer to the same cell then use an absolute reference. For example, always pulling the value from cell A3 would be referenced as $A$3. This will never change no matter where you copy it to in the spreadsheet.

 If you want to reuse the same formula, but with values in different cells,  use the relative reference, A3. This way formula =A3*B3 will become =A4*B4 as you copy it down a column.
Q: In the chapter 7 video "Sorting and Grouping" at approximately 4:05, the author says to go to cell 5 on the worksheet and click on Subtotal to subtotal the grouping. My screen will not allow me to click on the Subtotal option at the top of the page. Is this an issue with my version of Excel?
A: It seems that there is an error in the instructions in this video. The video should have instructed users to do the subtotaling first, then create the table.
Q: Where can I learn more about Excel formulas?
A: Discover more on this topic by visiting Excel formulas on lynda.com.
 
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