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Like the other applications in Microsoft Office 2007, Excel 2007 boasts upgraded features and a brand-new look. In Excel 2007 Essential Training , instructor Lorna A. Daly introduces the new version in detail. The training begins with the essentials of using the program, including how and why to use a spreadsheet, how to set up and modify worksheets, and how to import and export data. Lorna then moves on to teach more advanced features, such as working with functions and macros. Exercise files accompany the tutorials.
I'm now going to introduce you to a feature in Microsoft Excel 2007 that I find very helpful. And it's the ability to freeze panes. What I mean by freezing panes is the ability to hold on to a row or a column, and keep it pinned to my worksheets. So as I scroll through, I don't lose that information. For example, I'll show you what I am talking about here. I'm going to scroll through this EatCake Sales Forecasts screen, and I'm just going to move down, and you see how I've lost my titles. Now this is a fairly straightforward table, and I can deduce that this is, you know, my month, this is my quarter, this is my year, here's my channel, here's my dollars. But let's say I had lots of information in here and I wasn't really sure what was in a particular column.
I have the ability to freeze this information at the top. Now there's three ways that you can freeze it. If you're information is included in the first row of your spreadsheet, you can go to Freeze Panes and select Freeze Top Row. So what this is doing, is it's automatically defaulting to keep the top row of your spreadsheet frozen while you scroll through. And you notice once you select that particular command that you see a line here. So that's indicating that you've frozen that top row. How does this work? In practice, if I was to scroll through, you'll see that I'm only scrolling past row 1, row 1 is now frozen in place.
To undo this, I would simply go back to freeze panes and choose the Unfreeze Panes option. I have that very similar ability to freeze a row. So I go to my Freeze Panes Choice, I select Freeze First Column and it defaults to freezing column A. And if I use my navigator at the bottom, or my scrollbar at the bottom of my spreadsheet to move along my columns, I can just click on it and you see how my month stays in place. It doesn't move.
To unfreeze my column, I simply go back to Freeze Panes and unfreeze my panes. Now in this case, in this particular table that I'm working with, I need to move all the way down to row 3 in order to freeze my information because I want my space row, my tile and my column titles to be frozen in place. So how would I do something like that? Basically what you'd do is you'd select the cell, and for those of you that are brand-new in Excel, I just want to remind you that when I talk about a cell, I'm selecting a particular area in the worksheet, denoted by a column letter and a row number, to single out a certain area that I'm working with. For those of you that used to play Battle Ship, it's exactly the same idea.
Column B, row 4, that's where I'm going. I'd like to keep the information above this cell, and to the right of this cell as I scroll through. So I select the cell where I want the information to be frozen from, I go to Freeze Panes, and I select the Freeze Panes option. So it's telling me here, it keeps the rows and columns visible while the rest of the worksheet scrolls along. Based on where, and if you see that little blue cell that's shaded in the description there, that's where you want to place your cell, so that you can keep your column and your row above it pinned. So let's how this works. I selected B4 as the cell, I select Freeze Panes as my command, and you'll see that you have the lines identifying for you, that you're freezing the first 3 rows, in the first column of the spreadsheet.
If I click off, and start to scroll, I'll see that the information is now placed in place, and I keep my a month, and a keep my tabs at the very top.
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